Transcript Evaluation Process

This step is only required for students who completed courses at another college or university besides NOVA, including another Virginia community college.

It is not required if you completed all requirements at NOVA.

Important Facts To Keep In Mind Before Requesting Evaluation

  • Transcript evaluation is completed through the NOVA College Records Office.
  • Evaluation may take up to 12 weeks so complete your request as soon as possible.
  • All needed transfer credit must be posted to your record before applying to an HSN program.
  • Applications with pending evaluations after the deadline will not be considered.
  • You must submit a separate request for each transcript evaluation or re-evaluation.
  • You must submit Form 125-049E and indicate which HSN program you are applying to for your transcripts to be accurately evaluated for your desired program.
  • HSN applicants will not be placed in their desired program until after official acceptance.
  • HSN applicants that need to be placed in a credit program for evaluation may email virtualadvising@nvcc.edu to request placement in the General Studies Health Sciences program.
  • Science courses have a time limit for most HSN programs. This information will be provided in the Information Session or on the program website. Make sure you have completed the course within the required time limit and check that it has not expired.
  • If a program requires a B or better grade, it is the responsibility of the applicant to check the original transcript to make sure the completed course meets the grade requirement. The College Records Office may transfer courses with a C or better grade, but this does not mean the program will accept it.
  • Minus grades are not used at NOVA so a B- grade will transfer as a C; an A- grade transfers as a B.
  • Look for an email sent to your VCCS student account with your completed evaluation.
  • Send an email to askthecro@nvcc.edu with any questions about your evaluation.
  • If you transfer a prerequisite class to NOVA and take the same prerequisite class at NOVA, we will count the course taken at NOVA when you submit the HSN application.

Transcripts cannot be evaluated close to or at the program deadline! If you apply to an HSN program without allowing enough time for your evaluation, you accept the risk that your application may be denied for incomplete requirements.

Follow the procedures listed below for the type of evaluation you are requesting:

  • You do not need to submit a copy of your VCCS college transcript

  • Complete Form 125-049E Transfer Credit Evaluation Request. You will need to log in with your myNOVA credentials.

  • For the question “Are you applying to a Nursing or Health Sciences program”, select yes and then select the HSN program you are applying to from the dropdown box

  • While waiting for evaluation, you may check if your school is listed in the Transfer Evaluation System to view what courses have previously transferred to NOVA.

  • If your course and/or school are not listed in TES, you may still be eligible for credit but will need to wait for your evaluation to be completed by the CRO.

  • Submit official and sealed or electronic transcripts to the College Records Office

  • Send official documents to:

    Northern Virginia Community College

    College Records Office FX – P1

    Annandale, VA 22003 

  • Students that send official transcripts via the National Student Clearinghouse, Naviance, Parchment,or directly from their institution should direct their transcripts to AsktheCRO@nvcc.edu.

  • Complete Form 125-049E Transfer Credit Evaluation Request. You will need to log in with your myNOVA credentials.

  • For the question “Are you applying to a Nursing or Health Sciences program”, select yes and then select the HSN program you are applying to from the dropdown box.

  • While waiting for evaluation, you may check if your school is listed in the Transfer Evaluation System to view what courses have previously transferred to NOVA.

  • If your course and/or school are not listed in TES, you may still be eligible for credit but will need to wait for your evaluation to be completed by the CRO.

  • Have your transcript evaluated course-by-course by an international evaluation agency.
  • Submit the official sealed evaluation report to the College Records Office.
  • Send official documents to: Northern Virginia Community College College Records Office FX – P1 Annandale, VA 22003
  • Students that send official transcripts via the National Student Clearinghouse, Naviance, Parchment, or directly from their institution should direct their transcripts to AsktheCRO@nvcc.edu.
  • Complete Form 125-049E Transfer Credit Evaluation Request. You will need to log in with your myNOVA credentials.
  • For the question “Are you applying to a Nursing or Health Sciences program?”, select yes and then select the HSN program you are applying to from the dropdown box

Remember, make sure to indicate on your request form which HSN program you are applying to for an accurate evaluation. Complete a separate form per program if you plan to apply to multiple programs.