Make a Report

Report a Concern

This site allows you to share important information regarding incidents happening in the NOVA Community.

Types of Reports

The Office of Wellness and Mental Health works with all members of the NOVA Community. Our program makes it easy to request assistance and/or document behavior. There are currently five primary classifications for categorizing incident reports:

  1. Academic Integrity Violation
  2. Student Needing Assistance Report
  3. Student Code of Conduct Violation
  4. Sexual Misconduct / Title IX
  5. Reports about Faculty or Staff behavior may be made by contacting HR

Responders are trained to address every report. All incident reports submitted through the Office of Wellness and Mental Health are reviewed and assigned to an appropriate responder based on the information in the report. Concerning behavior should be reported right away.

Examples of concerning behavior are:

  • classroom disruption
  • self-destructive behavior
  • negative change in academic performance
  • writing or drawings that convey intentions of self-harm or harm to others
  • significant changes in appearance, attitude or personality
  • unusual or bizarre behavior
  • incoherent speech
  • intoxication
  • victimization
  • overly stressed
  • unresolved medical issues
  • violation of academic integrity (ex., plagiarism and cheating)
  • violent or threatening behavior and/or communication

Report a Student Needing Assistance (Non–Conduct)

This report will be forwarded to the Office of Wellness and Mental Health.
Use this form to make a self-report or to report a student who is struggling with academic, personal, or emotional difficulties, or who may be exhibiting behaviors that cause concern for their well-being and/or the well-being of others.
Examples include significant changes in attitude or personality, unusual or bizarre behavior, and deteriorating physical appearance.

Report an Academic Integrity Violation

This report will be forwarded to the Academic Dean, Associate Dean and Instructor of the affected class.

Use this form to report an academic integrity violation in a course, including online courses, on a placement test or SDV ABLE exam. Academic violations include cheating, plagiarism and facilitating academic dishonesty.

General classroom misbehavior is considered a violation of the Student Code of Conduct. If you have questions about whether a behavior is considered a violation, please see the  Code of Student Conduct.

Report a Student Conduct Violation (Non-Academic Integrity)

This report will be forwarded to the Office of Student Rights and Responsibilities.

Student Code of Conduct violations include such behavior as stealing, disruptive behavior, use of alcohol or drugs on campus, infliction or threat of bodily harm, etc. If you have questions about whether a behavior is considered a violation, please see the  Code of Student Conduct.

Report Sexual Misconduct (Title IX)

This report will be forwarded to the Title IX Office.

Sexual Misconduct includes discrimination based on sex, gender identity or gender expression, and sexual orientation; sexual harassment; and sexual violence, including dating/domestic violence, stalking, sexual exploitation, and sexual assault.

If you have questions about whether a behavior is considered a violation, please review NOVA’s   Sexual Misconduct Policy  and/or contact the Title IX Office at  or 703.323.2262.

Title IX Pregnant and Parenting Accommodation Request

Title IX prohibits discrimination on the basis of sex—including pregnancy and related conditions—in educational programs and activities that are eligible for federal funding. This means that the College must give all students who might be, are, hor ave been pregnant,and their partners the same access to school programs and educational opportunities that other students have. Thus, the College is obligated to provide the following academic adjustments, accommodations, and support:

  • Absences due to pregnancy or any related conditions must be excused for as long as the student’s medical providers say it is necessary for them to be absent. When the student returns to school, they must be reinstated to the status they held before their leave.
  • Faculty who base grades on class attendance cannot penalize a pregnant or parenting student for their absence and must allow the student to earn back the credit from the classes missed.
  • Students must be given the opportunity to make up the work they miss while absent from class due to pregnancy or any related conditions, including bed rest, medical appointments, or recovery from childbirth.
  • With medical documentation, students may be provided with a larger classroom desk, access to a designated lactation room, or allowed frequent trips to the restroom.
  • Students who are pregnant or dealing with any pregnancy-related conditions must be permitted to continue their off-campus work, including internships and career rotations. The College cannot require a doctor to approve the continuation of these activities unless a note is required of all students with a medical condition.

These rules supersede any department or instructor-based policies regarding allowable numbers of absences or ability to make up missed work.

Any student, faculty member or dean who needs information or assistance with arranging academic adjustments or other support should contact the Title IX Coordinator at  or 703.323.2262.

Ombuds Assistance Request

Confidential Student Ombuds Services (SOS). To file a request for Ombuds Services send an email to  (the email must be submitted by the student requesting the service).

Ombuds Mission Statement

The mission of Student Ombuds Services at Northern Virginia Community College is to provide confidential, independent, impartial, and informal conflict and dispute resolution services for students in a community that values respectful dialogue, fair practices, and mutual understanding. Student Ombuds Services informs College leaders, through annual reporting, about general trends that warrant review or further consideration of policies and procedures for the benefit of the College community.

What is an Ombudsperson?

An Ombudsperson or Ombuds, from the term Ombudsman, is a confidential*, impartial, independent, and informal resource within the College, designated to assist the student body in managing and resolving conflicts and other types of organizational concerns.
*Conversations are confidential unless there appears to be imminent risk of harm or danger to the student and/or another person.

Role of the Student Ombudsperson

The Student Ombuds Services at NOVA provides all students with a safe place to bring questions and concerns about the College’s policies and/or procedures.

The Student Ombuds Services assist students by considering all sides of an issue in an impartial and objective way and advises the student on how to best resolve the problems.


The Family Educational Rights and Privacy Act (FERPA) (20 U.S.C. § 1232g; 34 CFR Part 99) is a Federal law that protects the privacy of student education records. The law applies to all schools that receive funds under an applicable program of the U.S. Department of Education.

For information, please go to the Student Records (FERPA) page and Federal FERPA page.