Data Ops - HRIS

About HRIS

Human Resources uses a variety of Information Management Systems to serve employees at NOVA; each one has different capabilities and purposes. The HRIS team (data, analytics, HR systems) processes employee life cycle transactions for all employees (from hire to retire) and conducts an analysis of data and troubleshoots issues in HCM, Cardinal, and ImageNow.

Human Resources Management System: HCM

HCM is accessible by logging in to myNOVA.

You can use the HCM to:

  • Maintain Employment Records
  • Enter Timesheets
  • Request Leave
  • Check Leave Balances
  • Verify and update Personal Information via Self Service

HCM Training

Additional Resources

Manager's Corner

Managers and supervisors have 24 business hours to approve time after the close of business (5:00 p.m.) on the final day of each pay period. Please refer to the payroll frequency calendars to track approval deadlines.

Contact Human Resources at and provide them with the employee's working schedule and effective date. Anytime a schedule is changed, HR must be notified to ensure that leave is calculated correctly.

Only the employee’s manager/immediate supervisor or designated backup approver, or HR Dataops are authorized to approve timesheets.

The timesheet in Time and Labor will track P14 hours. Supervisors are encouraged to keep track of their P14 hours to ensure compliance. If a report is needed, please email and request a report showing the total hours reported. Please include the dates of your request.

Enter the start and end dates of the relevant pay period for the employee(s) you are approving time. Please refer to the payroll frequency calendars on the NOVA website.

There is a lag in the time period for when a supervisor can identify pending timesheets. The current time administration process is scheduled to run every 3 hours beginning at 12 am each day. Therefore, if you cannot see an employee’s time for approval, it is most likely that he/she has not “Submitted” the time or it has not been processed by time administration. Once this process completes you may proceed to review and approve the timesheet. This could also be due to an incorrect date range; please ensure that the dates reflect the entire pay period.

Conference/training time are considered regular hours if approved in advance by your supervisor. If someone wants to attend a conference on their own time, then he/she would use their leave accordingly.

NOVA Applicant Tracking System: NATS

NOVA Applicant Tracking System (NATS) is part of the PeopleAdmin System and is used for posting positions available at NOVA, evaluating candidates, and creating and modifying Position Descriptions. NATS includes a public site and a Management Portal. For more information about NATS or to sign up for an upcoming NATS training, visit the Employment NOVAnet Site.

The NOVA Intranet: NOVAnet

NOVAnet is an internal network managed by IT intended for NOVA faculty and staff to share information. The Human Resources NOVAnet page contains information intended for internal NOVA use only, such as documents, important HR dates and other information available to faculty and staff at NOVA. Human Resources will provide automation services for various processes currently used within the department.

Please note: NOVAnet only works from within the College (computers physically located at the college or from Remote Desktop and VPN connections).