Documentation Guidelines
Disability documentation should be from a licensed or certified professional and is used to establish the existence of a disability, understand functional limitations, and determine accommodations. An accommodation will not be considered reasonable if it creates a fundamental alteration to a program or service, even if a testing or treating practitioner recommends it.
Documentation should include:
- name, address, title and professional credentials of the person completing the evaluation (e.g., licensed psychologist, medical doctor, therapist, or clinical social worker) and the area of specialization;
- diagnosis, impairment, or disability;
- test, methods and/or criteria used; and
- nature of functional limitations, including the impact on one’s ability to participate in educational programs and services.
The department may request information, including but not limited to:
- one's description of their needs;
- educational records from high school (eligibility testing, IEPs or 504 Plans);
- formal psychological or medical evaluations;
- summary of evaluation results including specific test scores with standard score, percentile rank, and qualitative classifications/ descriptions;
- letters from past medical, educational, or other service providers;
- records of past accommodations and services from another college, high stakes testing organization, or local or state agency; and
- recommendation(s) of accommodations.
Documentation must be in English and relevant to the requested accommodation(s). All documentation submitted to Accommodations and Accessibility Services is kept strictly confidential.