Welcome to the Northern Virginia Community College Website

Accessibility Navigation:

Tuition Refunds

Students may be eligible for a tuition refund or forgiveness of debt under special circumstances.

You will receive a refund or forgiveness of debt if:

  • You drop a class by the deadline for the last day to drop with a tuition refund (also known as the census date). View the Academic Calendar or the Schedule of Classes for the census date.
  • The class is canceled by the College.

If you are not going to take a class, you need to drop it online through NOVAConnect or visit a Student Services Center in order to avoid being accountable to pay for the class. It is your direct responsibility to make sure your class is dropped by checking your schedule through NOVAConnect.

You will automatically receive a refund in the same form of payment that you used to pay for the class (ex. check, credit card, etc.).

If you replace the dropped or canceled class with another class for a different number of credits, you may be entitled to a refund if the new class carries fewer credits, or you may owe NOVA money if the new class carries more credits.

Refund2Card

NOVA has a contract with Tuition Management Services (TMS) to process electronic financial aid disbursements and tuition refunds to students. You may receive refunds within six business days or more.

  • You have the option to choose an EducateCard Visa® Prepaid Card (reloadable debit card) or direct deposit (ACH) into your existing bank account(s). Visit Refund2Card for more information.
  • You may use the prepaid card fee-free at ATMs within the AllPoint network and at any retail store that accepts Visa Debit.
  • DO NOT throw your prepaid card away. The card has an expiration date and will be used for all future refund disbursements from NOVA.

Information on Student Usage of the Prepaid Card Program for the 2016-2017 Academic Year:

The total number of students with a prepaid account who were enrolled during the award year. 757
The mean amount of fees charged to students during the award year. $7.92
The median amount of fees charged to students during the award year. $4.00
The total invoice amount paid to TMS for the Refund Program. $29,013.05

When can you expect your money to be available?

  • EducateCard Visa® Prepaid Card - Funds are usually available within 6 to 8 business days AFTER the refund is posted to your Student account. If the EducateCard is not activated prior to the refund date, a check will be mailed to your US Postal Mailing address as listed on your account.
  • Direct Deposit (ACH) - Funds are usually available within 6 to 7 business days AFTER the refund is posted to your Student account.

Please Note: If you paid your tuition with a credit card using QuikPAY and you are due a refund, your tuition refund will be issued back to the card that you originally used for payment.

If you select the EducateCard Visa® Prepaid Card to receive your refund disbursements, you must follow certain rules to ensure you are not charged any fees. Log in and view the card fees information to see how to use the card for free.

Log in to the NOVA Student Information System (SIS) via myNOVA and verify that your mailing address, name and date of birth are correct. Your date of birth and myNOVA login ID are used to authenticate you when you register on the NOVA Refund Disbursement Portal. If needed, contact NOVA Admissions and Records to update your name and date of birth.

Please Note: NOVA's default delivery method is check. Checks may take as many as 10 to 14 days AFTER the refund is posted to your Student account for the check to arrive at your mailing address.

Future Refund Disbursements

Once you receive your initial EducateCard Visa® Prepaid Card, please retain it. All future refund disbursements will be loaded on the card.

If you have your refund sent to your bank account, all future refunds will be sent the same way unless you make changes to your refund preference with TMS.

Replacement Cards: Lost and Stolen Cards

If your EducateCard Visa® Prepaid Card is lost or stolen, contact TMS or visit NOVA's EducateCard Visa® Prepaid Card website immediately to have your card deactivated. NOVA is not responsible for lost or stolen cards. TMS charges a $9.00 replacement card fee at the time of ordering a replacement card.

Refund Request and Forgiveness of Debt


Special Circumstances

You may request a refund or forgiveness of debt after the census date for one of these special circumstances:

  • Medical Emergency defined as an extended illness or major medical event affecting you or a member of your immediate family (mother, father, sister, brother, wife, child or grandparent) occurring after the census date.
  • Your death or the death of a member of your immediate family (mother, father, sister, brother, husband, wife, child or grandparent).  
  • Permanent re-assignment/transfer, national emergency, or mobilization declared by the president of the US and in accordance with Section 23-9.6.2 of the Code of Virginia.
  • Administrative error by the College.
  • Extreme financial hardship on your part.

Procedures

You must drop or withdraw from all pertinent classes for that semester prior to submitting a request for a refund or forgiveness of debt. Prior to this, we strongly recommended that you meet with an advisor to discuss possible options. Additionally, all issues regarding financial aid should first be discussed at a NOVA Financial Aid office prior to you dropping or withdrawing from any classes.
Requests must be submitted within 90 days of the date of the occurrence.
 
Write a letter or email (all correspondence by email requires the use of your college email address) including appropriate documentation to the campus business manager to justify one of the following:
  • Medical Emergency defined as an extended illness, major medical event, or a severe psychiatric/psychological emergency affecting you or member of your immediate family (mother, father, sister, brother, wife, child or grandparent) occurring after the census date. Include a letter signed by the physician (on letterhead, not a prescription pad) attesting to date of injury or illness, the requirement that you cannot continue classes, and the duration of required absence. Requests must be submitted within 90 days of date of problem as per physician’s letter. Pro-ration applies to requests based on medical emergency.
  • Your death or a member of your immediate family (mother, father, sister, brother, husband, wife, child or grandparent). Attach to the request a copy of the death certificate, obituary, or applicable court documents. The request must be submitted within 90 days of the date of death. If you are the deceased, it is necessary to process a refund via check. The check will be made payable to the “Estate of (your name). Pro-ration applies to request based on the death of immediate family members only.
  • Permanent re-assignment/transfer, national emergency, or mobilization declared by the president of the US and in accordance with Section 23-9.6.2 of the Code of Virginia. Attach a copy of military activation orders. Requests must be submitted within 90 days of the date of your orders.
  • Administrative error by the College. The request should explain the circumstances of the error, including dates, names of employees and publications, if applicable. Requests must be submitted within 90 days of the date the error was first discovered or made known.
  • Extreme financial hardship on your part. The request should explain the circumstances, outlining the financial issues and provide documentation as appropriate. You should be advised that in some cases information such as tax returns, eviction/foreclosure documents, and/or employment termination documentation may be required. No refund of previously paid tuition will be granted. This exception applies only to forgiveness of existing, unpaid tuition debt.
The following circumstances DO NOT qualify for a refund or forgiveness of debt:
  • Failure to drop a class by assuming it would be dropped for you by the College due to non-payment or non-attendance.
  • Misunderstanding or lack of knowledge about NOVA policies and procedures.
  • Dissatisfaction with the course content or instructor and/or your academic progress in a class.
  • Inadequate investigation of course requirements, including prerequisites.
  • Requests based on pre-existing medical conditions prior to the start of the semester.
  • Change in personal work schedule/hours, geographic location, or available transportation.
  • Other reasons not included in the criteria set by the State Board of the VCCS.
  • Disagreements with faculty, teaching methods or style, treatment or grading procedures are not considered administrative errors and must be resolved by contacting the division dean or through NOVA's student complaint/grievance procedures.
Additional Info

Dropping or withdrawing from a class may impact your Financial Aid. Before you drop or withdraw from a class:

  • Contact the Financial Aid Office if you are a Financial Aid recipients. Forgiveness of debt will NOT be considered if you have already received the funds from the Financial Aid Office. Final decisions for approval of requests involving Financial Aid funds require the consent of the Financial Aid Office.
  • Third-party contract recipients must contact the Third-Party Organization that is assisting with their education payment.

Book Refunds

Any request for book refunds must be handled directly through the Campus Bookstore and are subject to Barnes & Noble's refund policy. The bookstores are owned and operated by Barnes & Noble, who have their own independent refund and return policies.

Top