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Dual Enrollment Procedures

Procedures differ greatly depending on where a class is held. Please choose the appropriate option below.

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Contract Dual Enrollment

Classes specially designated as contract dual enrollment are offered at various high schools within the NOVA service region. These classes are offered during the regular school day for students attending that specific high school or academy. They are taught by high school instructors who meet NOVA’s credentialing requirements and serve as NOVA adjunct instructors.

NOVA currently offers contract dual enrollment classes in these school districts and contract Dual Enrollment Course Offerings for SY2022-2023:

  • Alexandria City Public Schools (ACPS)
  • Arlington County Public Schools (APS)
  • Bishop Ireton High School
  • Christ Chapel Academy
  • Falls Church City Public Schools (FCCPS)
  • Fairfax Christian School
  • Fairfax County Public Schools (FCPS)
  • Loudoun County Public Schools (LCPS)
  • Manassas City Public Schools (MCPS)
  • Manassas Park Public Schools (MPCS)
  • St. Paul VI Catholic High School
  • Prince William County Public Schools (PWCS)
  • Saint John Paul the Great Catholic High School
  • Seton School
  • Wakefield School

Check with your high school counseling office to learn more about specific offerings within the high school.

Contract Dual Enrollment Checklist

Step #1 - Discuss

Discuss your plan to take dual enrollment class offered at the high school with your parent or guardian and high school counselor.

Meet with your high school counseling office to learn more about your options for enrollment and follow the steps to request the specific courses offered through your high school.

Step #2 - Verify Eligibility

Work with your high school counselor to verify you meet the college readiness requirements and all prerequisites outlined on NOVA’s website. Please review the Dual Enrollment Admission and Placement Criteria.

Step #3 - Apply to NOVA

Applying to NOVA is free and must be completed online before the district deadline and prior to the first day of the course. Go to www.nvcc.edu and select the Apply tab at the top of the screen on the right side. Follow the guidelines provided.

After you submit the application online, you will receive a 7-digit Student ID number (EMPLID). NOVA Student IDs are used to identify students in myNOVA and for college records and transcripts. Along with the Student ID number (EMPLID), you will also be given a username, which allows you access to myNOVA and NOVA’s Canvas site. Your temporary password is good for 24 hours. You must log in, reset your password, set up your security questions, and complete the two-step multi-factor authentication process (MFA).  

 A Social Security number is not required to be on file; however, failure to provide a Social Security number may limit or delay access to services where the number is required by federal or state law (ex. tax reporting, receiving financial aid after high school graduation).

Step #4 - Create an account at nvcc.dualenroll.com

Go to https://nvcc.dualenroll.com/login.

First time users must create an account using your personal email address and a new username and password. This is not the same as your NOVA login credentials provided to you when you applied to NOVA. Do not log in with your NOVA credentials; instead, new students must create a new account. When prompted for your Student ID, you must add your 7-digit EMPLID that you received after applying to NOVA, not your high school ID.

Returning users log into your existing nvcc.dualenroll.com account.

Select your course(s) and upload any required documents (unofficial high school transcript, standardized test scores, etc.).

Parents/Guardians will receive an email and/or text message from nvcc.dualenroll.com, asking them to provide e-consent for their student to participate in their Dual Enrollment course. Failure to complete this step can result in delays to student enrollment. Make sure you provide a valid parent/guardian email/phone number for approval. 

Contract classes taken within the high school are offered free of charge. This applies to any course that is taken within the high school that is included under the contract between the school district and NOVA. As a student in a contract dual enrollment class, you do not register for classes directly. The entire class will be enrolled by NOVA’s Office of Dual Enrollment (ODE). You can track your status in your nvcc.dualenroll.com account, and you will receive a confirmation email once enrolled. Please also log in to your myNOVA account to verify your enrollment.

Step #5 - Prepare

Student Orientation: Students will be provided with a virtual orientation, which will outline the Dual Enrollment program, student resources, and key NOVA policies/procedures. Registration links will be provided from your district. 

Accommodations: Students with Individualized Education Plan’s (IEP) or 504 Plans must reach out to NOVA’s Accommodations and Accessibility Services office to apply for a Memorandum of Accommodations (MOA) for their Dual Enrollment courses. Any accommodations for the NOVA course/grade must be on record at NOVA. Start your request: https://www.nvcc.edu/accommodations/index.html 

NOVACard: Once enrolled in your DE course, you may go to the nearest campus to obtain a NOVACard. Visit the NOVACard website for more information about services and advantages.

NOVA Grades/Transcript: You can check your final NOVA grades and request your NOVA transcript in your myNOVA account. Visit https://www.nvcc.edu/transcripts/ for information on the transcript request process.

Independent Dual Enrollment

High school students taking NOVA courses on campus or virtually/online through NOVA are designated as Independent Dual Enrollment. Courses taken through independent dual enrollment require students to pay tuition and fees and purchase any required textbooks and course materials. 

Questions regarding high school dual enrollment students taking classes on campus, virtually at NOVA or through NOVA Online can be sent to:

NOVA Office of Dual Enrollment
Email: dualenrollment@nvcc.edu

Step #1 - Discuss

Talk about your plan to dual enroll with your parent or guardian and high school counselor. Review the NOVA Catalog and Schedule of Classes. Decide which NOVA course(s) to take and if appropriate, the equivalent high school course(s).

Courses taken through independent dual enrollment at NOVA (online or on campus) require students to pay tuition and fees and any textbooks and course materials.

You must complete the admissions process two weeks prior to the start of class. Please check the NOVA website to determine when the session starts.

Step #2 – Apply to NOVA

The application process is free and must be completed online. Complete your college application here.
After you submit the application online, you will receive a 7-digit Student ID number (EMPLID), username and temporary password to set up your myNOVA account.

A Social Security number is not required to be on file; however, failure to provide a Social Security number may limit or delay access to services where the number is required by federal or state law (ex. tax reporting, receiving financial aid after high school graduation).

Step #3 - Gather Placement Documentation and Verify Eligibility 

All high school students must demonstrate college readiness outlined on NOVA’s website. Students must submit a current high school or homeschool transcript with their request for course enrollment. 

Students must meet dual enrollment readiness requirements and all prerequisites for individual courses requested. Please review the Dual Enrollment Admission and Placement Criteria

Step #4 - Complete Form

Complete the appropriate DE recommendation form. A completed dual enrollment request form is due for each NOVA term and must include all NOVA courses and sections.

  • High school students must complete, sign and submit a NVCC 125-207: Dual Enrollment Recommendation: Individual High School Student form to dualenrollment@nvcc.edu.
  • Home schooled students must complete, sign and submit a NVCC 125-208: Dual Enrollment Recommendation: Home Schooled Students form to dualenrollment@nvcc.edu. Home school students must also provide a copy of a home school agreement approved by the school district or a letter from the local school board or a copy of the letter filed by the parent/legal guardian declaring home school for religious exemption.

Step #5 - Enrollment Process and Confirmation

High school students are not able to self-enroll in NOVA courses. If approved, a Dual Enrollment Coordinator will enroll you based on the course sections selected on the request form and confirm your enrollment via email. Make sure you monitor your email and your class schedule in your NOVA account. Follow the steps in the confirmation email to purchase textbooks or course materials required, pay your tuition and fees, request accommodations, and get started in your course on the course start date. 

If you are not approved or the specific course section is full, a Dual Enrollment Coordinator will reach out via email to provide details on any options at NOVA.  

Step #6 – Pay Your Tuition and Fees and Get Started

Courses taken through independent dual enrollment at NOVA (online or on campus) require students to pay tuition and fees and purchase any required textbooks and course materials.

Pay your tuition and fees here.  

Search for textbooks and other course materials to prepare for your courses at https://nvcc.bncollege.com/.

Accommodations: Students with Individualized Education Plan’s (IEP) or 504 Plans, should reach out to NOVA’s Accommodations and Accessibilities office to apply for a Memorandum of Accommodations (MOA) for their Dual Enrollment courses. Any accommodations for the NOVA course/grade must be on record at NOVA. Start your request: https://www.nvcc.edu/accommodations/index.html 

NOVACard: Once enrolled in your course, you may go to the nearest campus to get a NOVACard. Visit the NOVACard website for more information about services and advantages.

Canvas Access/Classroom Location: Your course will open in Canvas on or a few days before your course start date. On your course start date, log in to your myNOVA account, and click on the Canvas tile. You will click on each individual course to view your course syllabus and make final course preparations. 

Review Canvas student tutorials before getting started- https://www.nvcc.edu/canvas/.

Check your schedule for your course start date and class location, if attending in person. Check your @email.vccs.edu student Gmail account to receive updates from your course instructor and NOVA https://www.nvcc.edu/novaconnect/students/tuts/schedule.html

Drop/Withdraw: Even though the Office of Dual Enrollment enrolled you in the course, you are responsible to drop or withdraw from the course, if needed.         

Drop - https://www.nvcc.edu/novaconnect/students/tuts/enroll/drop.html        

Withdraw - https://www.nvcc.edu/novaconnect/students/tuts/withdraw.html

Degree Planning: Are you working towards a degree or certificate at NOVA? You can request to have the plan added to your account to track your progress. Please work with an Independent Dual Enrollment Coordinator and complete the e-form- https://dashboard.nvcc.edu/eForms/125-345.

Academic Catalog - http://nvcc.edu/catalog/index.html

Step #7 – Attend Student Orientation

Join us for a virtual dual enrollment student orientation. Learn more about accessing your myNOVA account (SIS, student email, Canvas), understanding important course deadlines, making your tuition payment, purchasing textbooks and course materials, student support resources, and contact information. 

You are invited to a Zoom webinar:

When: January 10, 2023, 6:00 p.m. Eastern Time (U.S. and Canada)
Topic: Independent Dual Enrollment Orientation

Please register in advance for this webinar

 

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