NOVA's Academic Success Coaches and Counselors help students address academic challenges, develop strategies for success, and work toward improving their academic standing.
Students on Academic Warning or Academic Probation can find information about available support, registration requirements, and steps to return to good academic standing.
If you have an Academic Warning on your student record, you are not required to meet with an Academic Success Coach or Counselor, and there is no hold on your record.
Learn more about Academic Warning and explore R.E.S.E.T. @ NOVA, a Canvas resource offering academic success strategies and resources to help you improve your grades and achieve your goals.
If you have an Academic Probation hold on your student record, an Academic Success Coach or Counselor (ASC) can help you get back on track. ASCs work with students to develop a plan for academic success, connect them with helpful resources, and identify strategies for overcoming challenges that may affect their educational goals.
To work toward returning to good academic standing and receive approval to register for classes, complete the following steps:
Enroll in the P.A.S.S. @ NOVA Canvas course.
In Canvas, go to Modules and complete the module that applies to you:
Important: You must complete the appropriate Canvas module every semester you remain on Academic Probation to be eligible to register for classes.
After completing your Canvas module, schedule an Academic Probation Support appointment through Navigate.
Need help completing these steps? Watch How to Schedule Your Academic Success Meeting if You Are on Academic Probation for a walkthrough of the Canvas requirements, Navigate scheduling process, and what to expect during your appointment.
Complete these steps early. If you're on Academic Probation, begin the process as soon as registration opens to allow time to complete your Canvas requirements and schedule an appointment.
Academic Success Coaches and Counselors (ASCs) offer both in-person and virtual appointments. If you cannot attend your scheduled appointment, please cancel it through Navigate as soon as possible so another student can use that time.
If your assigned Academic Success Coach or Counselor is unavailable, you can schedule an Academic Probation Support appointment with another member of the Academic Success Team.
If you're returning to NOVA after Academic Suspension or Dismissal, you must complete the reinstatement process outlined below. Review NOVA's Academic Standing policy for additional information.
If you've completed your required separation period following Academic Suspension, you can request reinstatement to NOVA by following these steps:
Academic Dismissal is generally final. However, students who believe they have exceptional circumstances may request reinstatement after five years (60 months).
To appeal, complete the Reinstatement Request Form (125-027). Your request will be reviewed by the Dean of Student Success at your home campus.
According to NOVA's Academic Standing policy, students who earn a semester GPA below 2.0 receive an Academic Warning.
You are not required to meet with an Academic Success Coach or Counselor to register for classes. However, you're encouraged to meet with an Academic Advisor to discuss academic challenges and develop strategies for improvement.
You can also explore R.E.S.E.T. @ NOVA, a Canvas resource offering strategies and tools to help you improve your grades and reach your academic goals.
According to NOVA's Academic Standing policy, students whose cumulative GPA falls below 1.50 are placed on Academic Probation. Students remain on Academic Probation until their cumulative GPA reaches 1.75 or higher.
Students on Academic Probation receive an APB hold on their student account. You can find this hold under Action Items & Messages on your SIS Dashboard.
To receive approval to register for classes, you must meet with an Academic Success Coach or Counselor.
Review NOVA's Academic Standing Policy in the college catalog for information about academic warning, probation, suspension, and dismissal.
For additional guidance and academic success resources, visit the P.A.S.S. @ NOVA Canvas course.
After completing your P.A.S.S. @ NOVA modules, schedule an Academic Probation Support appointment with an Academic Success Coach or Counselor (ASC) through Navigate.
Once you've completed all the requirements, including your appointment, your registration hold will be adjusted so you can register for classes.
Yes. Students on Academic Probation must meet with an Academic Success Coach or Counselor each semester to review their academic progress and goals.
In some cases, a spring appointment may provide registration approval for both summer and fall. Ask about this option during your appointment.
Note: Your Academic Probation (APB) hold remains until your cumulative GPA reaches 1.75 or higher.
Yes. You can schedule an Academic Probation Support appointment with any Academic Success Coach or Counselor if your assigned coach or counselor is unavailable.
Appointments fill up quickly before classes begin, particularly in July, August, December, and January. Schedule early and check the Academic Calendar for registration dates.
Holds can prevent you from registering for classes and may be related to unpaid balances, missing documents, or other requirements.
Visit Holds to learn how to identify and resolve holds on your student account.
Financial Aid's Satisfactory Academic Progress (SAP) requirements are separate from NOVA's Academic Standing policy. Your financial aid eligibility and academic standing are evaluated differently.
If you're in SAP Fail status, check the To Do List in your SIS Student Center for information about your financial aid status and how to submit an appeal.
For additional assistance, contact the Office of Financial Aid.
If you're on Academic Probation, you can contact your assigned Academic Success Coach or Counselor through Navigate:
Don't have an assigned coach or counselor? Contact the Academic Success Team at your primary campus. If you take all or most of your classes asynchronously through NOVA Online, contact NOVA Online instead.
Please email only one office to help avoid delays in responding to your request.
| Campus | Academic Success Team |
|---|---|
| Alexandria AA – Student Services |
Cathryn Davis, M.A., M.S. Ruben Reyes, B.A. |
| Annandale CA – Mark Warner, Student Services |
Dora Colvin, M.Ed. Min Jun, M.Ed. Cheryl Rohrbaugh, M.S. |
| Loudoun LR – Student Services |
Aaron Dean, B.S. Christina Hamilton, M.Ed. |
| Manassas MOH – Manassas Oak Hill |
Rosemary Nigrelli, M.S. |
| Medical Education HE – Student Services |
Lisa Liu, M.Ed. |
| Woodbridge WS – Seefeldt, Student Services |
Timya Jackson, M.Ed. Kris Samarov, M.A. |
| NOVA Online | Kim Burkle, M.A. Christy Jensen, M.S. |