4.1. Requesting Accommodations
It is the responsibility of the student with a disability to request a reasonable accommodation from the College and to provide documentation of the disability, if necessary. Requests for accommodation should be made as early as possible to allow time to assess the request and provide reasonable accommodation.
Requests should be submitted using the online application process on the Disability Support Services webpage.
4.2. Medical Documentation
The student must provide documentation of the disability. Documentation may be submitted online on the Disability Support Services webpage. The documentation must include:
- the name, title and professional credentials of the evaluator (ex. licensed psychologist), the area of specialization and the state/province in which the individual practices.
- a description of the diagnostic tests, methods and/or criteria used, the specific results of the diagnostic procedures, and when available, both summary and specific test scores. A diagnosis alone is not sufficient information to establish eligibility or provide accommodations.
- the current substantial functional impact of the disability on a major life activity.
- treatments, medications and/or assistive devices/services currently prescribed or in use and significant side effects that may impact physical, perceptual, behavioral or cognitive performance.
- the expected progression or stability of the impact of the disability over time, particularly the next five years.
- recommended accommodations, including adaptive devices, assistive services, compensatory strategies and/or collateral support services.
Documentation requirements for specific disabilities can be found on the Disability Support Services webpage.
4.3. Assessment and Interactive Process
A Disability Support Services counselor will review the medical documentation to determine whether or not the student is a qualified individual with a disability. If so, the counselor will assess how the requested accommodation or alternative accommodations may allow the student to have equal access to the educational program.
The counselor will conduct an intake interview with the student with the goal of reaching agreement on reasonable accommodations. The counselor will consider the student’s preferences. The final determination of appropriate accommodations rests with NOVA based on the review of all the provided documentation.
When accommodations are granted, the counselor will provide the student a Memorandum of Accommodation (MOA).
4.5. Implementing Accommodations
Implementing accommodations is a shared responsibility between the student, the instructor and the Disability Support Services counselor and staff.
It is the student’s responsibility to provide a copy of the MOA to the instructor in each class where the student wishes to utilize accommodations, as well as to the Test Center if applicable. The student is encouraged to meet with each instructor to discuss how the approved accommodations apply to the specific class.
The College is not required to provide any aid or service or make any modification that would result in a fundamental alteration to the program or a lowering of academic standards. In determining whether or not a modification is a fundamental alteration, the College considers the underlying academic reasons for the requirement, the academic standards in the class or program, and how the requested accommodations would be inconsistent with the academic goals and standards of the program.
A student may request accommodations at any time, but accommodations are not provided retroactively.
A student believes he/she has been discriminated against on the basis of disability or that a request for reasonable accommodation has been unfairly denied, may file a complaint with the Equal Opportunity Officer or use the Student Grievance Procedures to address the complaint.