Posthumous Awards :: Northern Virginia Community College

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Posthumous Awards

Policy Number: 217

Categorized: Academic Policies

Responsible Office: Executive Vice President and Chief Academic Officer

Subject: Criteria and procedures for posthumous awards

Related Policies: Diplomas

Forms:

Additional Information:

Effective Date:

Last Reviewed Date: 07/23/2018


1.0 Scope

This policy applies to students who are in their last semester of study and/or within 15 credits of degree completion at the time of death.

2.0 Policy Statement

Upon request, posthumous degrees may be awarded to students who are in their last semester of study and/or within 15 credits of degree completion, or within 25% of completion of a certificate program at the time of death. The degree award must be approved by the executive vice president for Academic and Student Services. The diploma will bear the notation "Awarded Posthumously."

3.0 Definitions

Posthumous: following or occurring after death.

4.0 Procedures

4.1. Upon learning of the death of a student, the Dean of Students may contact the Associate Vice President for Student Services and Enrollment Management to initiate a request for a posthumous award.

4.2. The College Registrar shall review the student’s record to determine if the student is eligible for consideration and notify the Associate Vice President for Student Services and Enrollment Management. If the student is eligible, the AVP will recommend approval of the posthumous award request to the Executive Vice President.

4.3. If the award is approved, the student’s family will receive an invitation to the commencement ceremony from the president’s office; if they choose to attend, they will be provided an escort.

4.4. At the appropriate point in the ceremony, the degree will be announced and the family will be asked to stand and be recognized.

4.5. If possible, the student’s name will appear in the commencement program with an appropriate notation.

4.6. Unless alternative arrangements are made by the student’s campus, the diploma will be mailed to the family with a letter of condolence from the President. The diploma will bear the notation; "Awarded Posthumously."

5.0 Authority

VCCS Policy 5.1.7 Posthumous Awards

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