Accommodations for Religious Observations :: Northern Virginia Community College

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Accommodations for Religious Observations

Policy Number: 104

Categorized: General Policies

Responsible Office: AVP for Human Resources, Academic Deans, Fair Practices Director

Subject: Accommodating absences of students and employees due to religious observation

Related Policies: Class Attendance, Hours of Work and Attendance, Equal Opportunity and Non-Discrimination

Forms: N/A

Additional Information:

Effective Date:

Last Reviewed Date: 06/14/2017

1.0 Scope

This policy applies to all students and employees of Northern Virginia Community College.

2.0 Policy Statement

Northern Virginia Community College recognizes the rich and diverse religious backgrounds of its students and employees and is committed to making reasonable accommodation for the observance of religious holidays unless the accommodation will result in undue hardship.

3.0 Definitions


4.0 Procedures

4.1. Students

Since religious observances do not always conform to academic holidays, fair, reasonable, and appropriate accommodations to students wishing to observe religious holidays are encouraged, provided that students notify their instructors well in advance of schedule conflicts.

When scheduled class meetings, tests or exams fall on religious holidays, students should contact their instructors as soon as possible. Students are responsible for all work missed. Faculty are encouraged to be sensitive to the religious practices of their students and to provide appropriate alternatives to those students whenever it is academically feasible to do so.

4.2. Employees

Supervisors should make reasonable accommodation in granting leave requests for the religious holiday needs of employees unless the accommodation will result in undue hardship.

Employees may use accrued or earned annual, family/personal, compensatory, overtime, or recognition leave. Employees should make these requests in advance to allow agencies to be able to accommodate these requests.

5.0 Authority

VCCS Policy 5.6.8 Class Attendance

DHRM Policy 4.25 Holidays