Accommodation of Individuals with Disabilities :: Northern Virginia Community College

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Accommodation of Individuals with Disabilities

Policy Number: 103

Categorized: General Policies

Responsible Office: ADA Coordinator

Subject: Policy and procedures for accommodating individuals with disabilities

Related Policies: Accommodation of Employees with Disabilities, Accommodation of Students with Disabilities, Equal Opportunity and Non-Discrimination


Additional Information:

Effective Date:

Last Reviewed Date: 09/20/2017

1.0 Scope

This policy applies to all Northern Virginia Community College faculty, staff, students, contractors, and visitors.

2.0 Policy Statement

Northern Virginia Community College is committed to providing equal access to employment and educational opportunities for persons with disabilities. NOVA recognizes that individuals with disabilities may need reasonable accommodations to have equally effective opportunities to participate in or benefit from educational programs, services and activities, and to have equal employment opportunities. NOVA shall adhere to all applicable federal and state laws, regulations, and guidelines with respect to providing reasonable accommodations as necessary to afford equal employment opportunity and equal access to programs for qualified persons with disabilities.

3.0 Definitions


  1. Any physical or mental impairment that substantially limits one or more major life activities; or
  2. Having a record of such an impairment; or
  3. Being regarded as having such impairment.

Major life activities: functions such as caring for oneself, performing manual tasks, walking, seeing, hearing, speaking, breathing, learning, working, and experiencing leisure.

Reasonable accommodation:

  1. Any change to a job, the work environment, or the way things are usually done that allows an individual with a disability to apply for a job, perform job functions, or enjoy equal access to benefits available to other individuals in the workplace.
  2. Academic adjustments including auxiliary aids and services, as well as modifications to policies and procedures as necessary to ensure equal educational opportunity.

Substantially limits: when one is unable to perform a major life activity that the average person can perform; or when one is significantly restricted in the manner or duration under which one can perform a particular major life activity as compared to the average person.

4.0 Procedures

4.1. Requesting Accommodations

4.2. Discrimination Complaints

Any student, employee, applicant or visitor who feels that he or she has been the victim of discrimination or harassment on the basis of disability may file a complaint about such discrimination or harassment.

5.0 Authority

Americans with Disabilities Act of 1990 and ADA Amendments Act of 2008

Section 504 of the Rehabilitation Act of 1973

Department of Human Resource Management (DHRM) Policy 2.05, Equal Employment Opportunity

Department of Human Resource Management (DHRM) Policy 2.10, Hiring

Virginia Community College System (VCCS) Policy 3.14, Equal Employment Policy

Virginia Community College System (VCCS) Policy 6.0.4, Students with Documented Disabilities