Apply for Graduation

Introducing “FLUID’, a new look and feel to our Student Information System (SIS). You will navigate through the system slightly differently and will need to get used to Homepages” and Tiles:” view.

Step 1: Log in to myNOVA and click My Student Information Title

Under Academics select Apply for Graduation.

Or

Under Academic Records on the left sidebar select the expand arrow and select Apply for Graduation in the dropdown list.

The graduation application will extract information that has already been entered in SIS. The Application Date and Student Name appears as verification of your sign-in. Personal information displayed is based on your Personal Information (main phone, business phone, mailing address) in SIS. You will not be able to update your address or telephone numbers during the Application for Graduation process.

To proceed, select the  button.

Step 2: Select Institution and Term.

If the institution is not available, it means you are not currently active in a degree/certificate plan or you may be placed in an incorrect plan and/or you have been discontinued and need to reapply to the College before applying for graduation.

Select Institution = NV280

To receive a degree or certificate, you should consult with your advisor, apply for graduation by the deadline, fulfill course requirements, credit hours, and residency requirements, earn a GPA of at least 2.00 in the plan and resolve all financial obligations.

Select Term

When the Select Term lookup is used, only the term for which date ranges have been specified by the Central Records Office will be displayed for selection by the student. For NVCC, only one term will be available.

Fall 2021 Application Dates: June 2, 2021 to October 1st, 2021. If you do not see your program /plan listed under the Academic Plan selection box, contact your advisor.

Select Continue

If you already applied for graduation for the term specified -- the Confirmation page will be displayed at this point listing all the data from your Personal Information and the answers you provided to the questions on the original application. You may only make one submission per term. If you attempt to submit a second application, the following message will appear: You have already applied for graduation at this institution for this term. Please contact the College Records Office (askthecro@nvcc.edu) if you need to make any changes to your graduation application.

Step 3: The application process continues with the Academic Plan section.

You have been program placed in the plan listed above; select each degree or certificate for which you want to apply for graduation. Check the box to the left of each plan selected.

If the plan you want to apply for is not listed here, it means you are not currently program placed in that degree plan. You must contact your advisor to update the Student Program/Plan selections to apply for the degree or certificate of choice.

Step 4: Diploma/Certificate Name Section

If you were previously awarded a degree or certificate, your Diploma/Certificate name will default to the previous name in this section. You can make changes to the previous diploma name; this will be saved with an effective date in SIS under the name type of 'DEG'.

If there is no previous degree award name, the first name, middle name and last name will default to the Primary Name in your personal information in SIS. If you may make changes, those changes will be displayed exactly as they will appear on the diploma. Once you submit the application -- the diploma name will be stored in SIS.

Step 5: Questionnaire for Additional Information Section

Select all that apply to you.

Step 6: Instructions for submitting the application for graduation

You will be asked to review and agree to the information in this section. When the I Agree box is checked, the Submit button will appear for final submission.

Step 7: Confirmation of Application

Upon clicking the Submit button, you will be presented with a confirmation page that includes all the information that was selected or entered on the application. Your student EMPLID#, your Name and the Application Date appears on this confirmation. This confirms your application has been received by the Central Records Office. You should expect to receive a follow up status letter via your VCCS email account approximately eight weeks after the application deadline closes.

Sample of Confirmation Page

 PLEASE PRINT THE CONFIRMATION PAGE AND KEEP IT WITH YOUR RECORDS.

The confirmation notice confirms the College Records Office has received your Graduation application. In addition, you will receive a graduation status letter from the College Records Office via your VCCS Student Email after review of your graduation application is completed. A Commencement Ceremony is held in December and May. There is no fee for the graduation application, but you are required to purchase academic regalia if you plan to attend the Commencement Ceremony. Students can buy regalia (cap & gown) from any NOVA campus bookstore. Additional information is available at Graduation Process - Northern Virginia Community College (nvcc.edu).