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Course Schedule Changes

Course Schedule Changes

Course Schedule Changes During the First Week of a Session

Beginning in Fall 2014, NOVA implemented a new on-time registration policy. In accordance with this new policy, students must be registered for classes by 11:59 p.m. the day before the start date of the session (e.g., 16 weeks, 14 weeks, 12 weeks, 8 weeks, etc.). Once the session begins, registration is closed. Students may not enroll in courses after the on-time registration period has ended (i.e., the day before the session begins). Students may drop courses at any time but should consult with an advisor before doing so. Students who drop a course after the session has begun will not be able to add another course in the same session. In other words, students cannot “swap” a course for another one in the same session once that session has started. Students can, however, add a course in a later session. Dropping a course will change course load and can also impact financial aid benefits, veterans’ benefits, F-1 status, etc.

Schedule adjustments are allowed during the first week of classes ONLY if students have documented mitigating circumstances. Students who find themselves in this situation must talk to the appropriate academic dean. Students will need to complete a Registration with Permission During the First Week of Class Form (125–077) and submit supporting documentation to the appropriate academic dean for approval. The academic dean is the only person who can grant permission for schedule adjustment. Tuition is charged for courses added.

Students who enroll in an entry-level regular course for which there is a preparatory developmental course and then have difficulty in keeping up with the regular coursework in the first week (7 calendar days) may, with the approval of the instructor, initiate a drop and enroll in a developmental course that is more suited to their current skills. This must be documented on a Registration with Permission During the First Week of Class Form (125–077) and approved by the academic dean. In making the transfer from the regular course to the developmental course, the student will be charged additional tuition on a per-hour basis for any additional credit hours. If the exchange results in fewer credit hours, the student qualifies for a tuition refund only if the transaction occurs before the last day to drop with a tuition refund for the session.

After in-class diagnostic testing in ENF, ESL, or MTT, students may transfer from one developmental course to the appropriate level course in the same discipline, as determined by the diagnostic. This transfer occurs during the first week of classes only with permission from the academic dean and should be documented on a Registration with Permission During the First Week of Class Form (125–077). No change in tuition occurs if the change from one developmental course to another developmental course occurs within the same discipline and the credit-hour values of the courses remain identical. Any credit hours that are added as a result of this course exchange will result in additional tuition on a per-hour basis. If the exchange results in fewer credit hours, the student qualifies for a tuition refund only if the transaction occurs before the last day to drop with a tuition refund for the session.

Course Section Changes After the First Week of a Session

Students may request a change from one section to another of the same course within the same semester after the last day for a tuition refund for the session if they can justify mitigating circumstances. This justification must be recorded on a Change of Section After First Week of Session Form (125–014) and approved by the instructors of the sections involved and their academic dean. If such changes are approved, no additional tuition will be charged. To change from a campus course to an ELI course after the last day for a tuition refund, students must receive approval from the academic dean, who will make the decision in consultation with ELI. If the change is approved, there is no refund eligibility for the ELI course.

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