College Catalog 2014-2015

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Tuition

Tuition rates and deadlines are posted on the NOVA website. There are several payment options available. Payment of tuition entitles students to use the library, bookstore, food services, student lounge, and other facilities of the College except for parking. (See the parking website for information about parking.) Students must pay for any school property that they damage or lose, such as laboratory or shop equipment, supplies, library books, and materials.

Some courses, such as physical education, may require non-College support services from other agencies and individuals. Costs for these additional charges are paid by students directly to the individual or agency providing the service.

All tuition and most fees are approved by the State Board for Community Colleges, which has the authority to change any and all tuition and fees without prior notice.

In-State Tuition Eligibility

To be eligible for in-state tuition rates, students must be domiciled in Virginia for a minimum of one year before the first official day of classes. When students apply for in-state tuition, they should be prepared to present documentation to support their claim. See the following “Domicile Requirements” section for details.

To change one’s tuition status from out-of-state to in-state the student must initiate the process by completing the “Domicile Determination Form” section of the Virginia Community College System Application for Admission Form (125–030), which can be obtained online or at any campus Student Services Center. It must be completed and returned to the Student Services Center for review before the enrollment period begins for the semester in which the in-state charges will take effect.

The College reserves the right to collect the difference between in-state and out-of-state tuition charges when the wrong tuition rate is paid. The Student Services Center on any campus can assist with questions concerning domicile status.

Domicile Requirements

All applicants for admission to Northern Virginia Community College are required by the Code of Virginia, 23–7.4, to complete the “Domicile Determination Form” section of the Application for Admission Form (125–030).

To be eligible for in-state tuition, an individual must be domiciled in Virginia for a minimum of one year before the first official day of classes. Domicile is defined as an individual’s “present, fixed home where you return following temporary absences and where you intend to stay indefinitely.” In essence, domicile has two parts and an individual must meet both to qualify for in-state tuition. The individual must reside in Virginia and must intend to keep this as his or her home indefinitely.

Regardless of other factors such as dependency, non-U.S. citizens on most temporary visas, in restricted classifications, or undocumented are not eligible to establish Virginia domicile and eligibility for in-state tuition. Students who are in the United States under Temporary Protected Status (TPS) are eligible to establish Virginia domicile.

In most cases, dependent students have the same domicile as their parents or legal guardian. Individuals are presumed to be a dependent of their parent or legal guardian if they are under the age of 24, unless they are a veteran or active duty member of the U.S. Armed Forces; are a graduate or professional student (beyond a bachelor’s degree); are married; are a ward of the court or were a ward of the court until age 18; have no adoptive or legal guardian when both parents are deceased; have legal dependents other than a spouse; or are able to present clear and convincing evidence that they are financially self-sufficient. Children and the dependent spouse of a Virginia domiciliary may be eligible for in-state tuition. Additional documentation may be required.
Dependent children who are U.S. citizens may be eligible to establish Virginia domicile separate from their noncitizen parents. They must present clear and convincing evidence that they are domiciled in Virginia and must provide documentation of their citizenship.

The College may review many factors and documents when determining an individual’s domicile. The following are some examples:

  • residence during the past year prior to the first official day of classes
  • state to which income taxes are filed or paid
  • driver’s license
  • motor vehicle registration
  • voter registration
  • employment
  • property ownership
  • sources of financial support
  • other social or economic ties with Virginia and other states

However, the presence of any or all of these factors does not automatically result in Virginia domicile. The factors used to support a case for in-state tuition benefits must have existed for one year before the first official day of classes. Contact the Student Services Center at any campus for additional information. Students who have been denied in-state domicile status and wish to appeal should see the “Domicile/Tuition Appeal Process” online or contact a Student Services Center.

Students classified as out-of-state who can provide clear and convincing evidence that they were eligible for Virginia domicile on the first day of class for a term may have their tuition status changed for the current term. Students should follow the institution’s domicile appeal policy.

In the event that a student’s circumstances change after a semester has begun, the student may be eligible for reclassification of his/her tuition status. This reclassification shall be effective for the next academic semester or term following the date of the application for reclassification. Students should follow the institution’s domicile appeal policy.

Changes that may occur later in one’s residence, tax payment status, auto registration, etc., must be reported to a campus Student Services Center. Failure to report changes that could affect an individual’s domicile and eligibility for in-state tuition could result in the College’s billing the student for tuition due and/or taking disciplinary action against him or her.

Domicile Information for Military Families

The following is a summary of the State Council of Higher Education for Virginia domicile guidelines, based on the Code of Virginia, 23–7.4, as they relate to active duty military personnel, their spouses and dependents, who may not otherwise qualify for in-state tuition privileges. These guidelines are subject to annual legislative review and change; normally changes take effect on July 1 of each year. See a campus Student Services Center for updated information and details.

Active Duty Military Personnel (Service Members)

Any active duty service members, activated guard or reservist members, or guard or reservist members mobilized or on temporary active orders for six months or more, that are either stationed or assigned by their military service to a work location in Virginia, and reside in Virginia, are eligible to pay tuition at the in-state rate. Such individuals must complete the In-state Tuition for Active Duty Military and Dependents Living in Virginia Form (125–115) and take it, along with the documents specified on the form, to a campus Student Services Center to claim this benefit.

An active duty military service member may qualify for a waiver of the one-year residency requirement by electing to establish domicile in Virginia. The one-year residency requirement will be waived only if all other conditions for establishing domicile are met, including, but not limited to, Virginia resident income taxes on all income (Leave/Earning Statement showing Virginia tax withheld), Virginia State of Legal Residence Certificate (DD 2058), Virginia driver's license, and Virginia vehicle registration. Copies of these documents must be provided by the student to claim eligibility for this waiver prior to the beginning of the semester/term for which in-state charges are requested.

Military Spouses and Dependent Children

The dependents of an active duty military person stationed in Virginia, the District of Columbia, or a state contiguous to Virginia, who reside in Virginia, are eligible for in-state tuition. Such individuals should complete the In-state Tuition for Active Duty Military and Dependents Living in Virginia Form (125–115) and take it, along with the documents specified on the form, to a campus Student Services Center to claim this benefit.


Military Benefits

Active Duty Tuition Assistance

The College participates in the Armed Forces Tuition Assistance (TA) program. Tuition Assistance is a benefit paid to eligible members of the Army, Navy, Marines, Air Force, and Coast Guard. Congress has given each service the ability to pay up to 100 percent for the tuition expenses of its members. In the event that TA does not cover fees required by the College, the service member is responsible for paying the out-of-pocket fees. Each service has its own criteria for eligibility, obligated service, application processes, and restrictions. This money is usually paid directly to the institution by the individual services. For more information on using Tuition Assistance, students should contact their branch of service education office or NOVA’s Military Services Office at militaryservices@nvcc.edu.

Reserves and National Guard Tuition Assistance

Members of the Selective Reserves are eligible for Tuition Assistance (TA). However, each of the Armed Forces determines how to administer their own Tuition Assistance. In addition, Virginia offers its National Guard service members state-funded education incentives based on state guidelines and eligibility. For more information on using Tuition Assistance, students should contact their branch of service education office or NOVA’s Military Services Office at militaryservices@nvcc.edu.

Military Spouse Career Advancement Account (MyCAA)

NOVA remains committed to the education of military members and their spouses. NOVA is an approved school for the Military Spouse Career Advancement Accounts (MyCAA) program. MyCAA allows select military spouses to receive financial assistance for licenses, certificates, certifications, or associate degrees (excluding General Studies and Liberal Arts) necessary for gainful employment in high demand, high growth portable career fields. For more information, contact MyCAA or NOVA’s Military Services Office at militaryservices@nvcc.edu.

Military Survivors and Dependents Education Program

Under the Military Survivors and Dependents Education Program, a child between the ages of 16 and 29, or spouse of a military service member killed, missing in action, taken prisoner, or at least 90 percent disabled may be eligible for education benefits. These benefits may include full payment of tuition, fees, room and board, and books at any state-supported college or university in Virginia. The veteran must have been a Virginia citizen at the time he or she entered the military or must have been a Virginia citizen for at least five years prior to the surviving dependent's Application for Admission. The program application may be downloaded or obtained by contacting the Virginia Department of Veterans Services, 1351 Hershberger Road, N.W., Roanoke, Virginia 24012. The telephone number is 540–561-6625.


Veterans Benefits

All College degree and certificate programs are approved for training-eligible servicepersons, veterans, and dependents. Additional information is available from the veterans advisor on each campus.

Veterans and veteran’s dependents may be eligible for educational benefits from the Department of Veterans Affairs. Students who wish to determine eligibility for veterans benefits should contact the Department of Veterans Affairs. Once eligibility is determined, such individuals should contact their campus veterans advisor each semester to complete the necessary forms to establish and maintain their eligibility for benefits. Full-time educational benefits are available to those registering for and maintaining 12 or more credits in degree program courses. Three-quarter-time benefits are paid for 9 to 11 credits and half-time benefits are paid for 6 to 8 credits per semester. Active duty servicepersons and those registered for less than 6 credits are entitled to tuition reimbursement only. Certificate programs are measured differently for payment. Courses taken through the Extended Learning Institute and accelerated courses are also measured differently. See a campus veterans advisor for details.

Students who receive educational benefits must report their enrollment each semester to their veterans advisor. The information will then be certified and reported to the Department of Veterans Affairs Regional Office. Any changes to a student’s enrollment must also be reported to the campus veterans advisor. Changes include canceled classes, dropped classes, withdrawing from classes, adding classes, or any other type of change that may affect one’s eligibility to receive benefits from the Department of Veterans Affairs. Excessive absences may result in the student’s dismissal from the course and adjustment of benefits from the Department of Veterans Affairs. Any change in status must be reported to the Department of Veterans Affairs as soon as possible, but no more than 30 days after the change has been officially completed at the College.

Satisfactory Progress Policy for Recipients of Veterans Benefits

To be eligible for veterans educational benefits, students must maintain satisfactory academic progress in accordance with Northern Virginia Community College standards. The following standards must be met:
Students will be reported to the Department of Veterans Affairs as making unsatisfactory progress if their cumulative GPA falls below the required level based on the following:


Regular Credits
Attempted
(Grades A, B, C, D, F)

Minimum
Cumulative GPA
Requirement

13–23 credits

1.50

24–47 credits

1.75

48 or more credits

2.00

This standard will be applied each term. However, students who do not achieve the above minimum cumulative GPA requirement, but do achieve a GPA of at least a 2.00 for the term being evaluated, may be certified for that term as making satisfactory progress.

When a student’s academic record does not meet the above standards, the student will be notified in writing by the veterans advisor that his/her next term will be “probationary.” The student will be required to meet with a counselor or academic advisor to develop a written plan to indicate how he/she will successfully complete his or her educational objective and how he or she will satisfy the GPA requirement for satisfactory progress toward graduation. This plan will be kept on file in the Veterans Office.

Those who do not meet the minimum cumulative GPA requirement or do not earn a minimum GPA of 2.00 for the probationary term will be reported to the Department of Veterans Affairs as making unsatisfactory progress. The student may be certified on a retroactive basis for the following term if he/she receives a minimum GPA of 2.00 for that semester. When the student’s cumulative GPA meets or exceeds the minimum requirement, educational benefits will be restored on a regular basis.

If a student is subject to academic suspension, he/she must be reported to the Department of Veterans Affairs as making unsatisfactory progress. Benefits will not be resumed until the student is making satisfactory progress.

Questions regarding this policy should be addressed to the campus veterans advisor.


Survivors of Deceased Public Safety Officers of Virginia Tuition Benefits

The Code of Virginia (Sec. 23–7.1:01) provides tuition benefits for certain children and spouses of deceased public safety officers.  A student may be eligible for free tuition at the College if his or her parent or spouse was killed in the line of duty while employed in Virginia as a Virginia law enforcement officer; firefighter; rescue squad member; agent of the Department of Alcoholic Beverage Control; state correctional, regional, or local jail officer; sheriff and deputy sheriff; or a member of the Virginia National Guard serving in the Virginia National Guard or the United States Armed Forces. Children must be between the ages of 16 and 25. For more information on eligibility requirements and application procedures, students may contact any campus Student Services Center.