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General Information

General Information

The Continuing Education Unit

CEU stands for Continuing Education Unit. CEUs are earned for participation in non-credit continuing education experiences. At NOVA, non-credit courses are offered by the Workforce Development Division.

One Continuing Education Unit is defined as: Ten contact hours of participation in an organized continuing education experience, under responsible sponsorship, capable direction and qualified instruction.

You can earn CEUs for many Workforce Development courses. Registered students must attend 90% of all scheduled class hours, in addition to completing any other requirements set by the instructor, in order to be awarded CEUs and a Certificate of Completion.

CEUs allow students to establish a permanent record of non-credit experiences that enhance their opportunities for personal and professional development.

Lifetime Learning Tax Credit

Taxpayers may be eligible to claim a non-refundable Lifetime Learning Tax Credit to help them pay for post-secondary education for themselves and/or their dependent children. These tax credits can reduce the amount of federal income tax on returns filed in 1999 or later. This credit applies to tuition and fees for undergraduate, graduate, and continuing education course work taken part time to improve or upgrade job skills. For more information, call 800–829–1040 or visit the IRS website.

Third Party Payment

If your tuition is being paid by a third party (employer, government agency, foreign embassy), submit a purchase order or letter of authorization with your registration. You can submit these forms in person, by mail, or fax 703.323.3399; but we must have the original copy of the purchase order or authorization to process your payment. If the original copy of this form is not submitted with your registration, please mail it to:

Northern Virginia Community College
Workforce Development – CE 202, Attention: Yookie Lee
8333 Little River Turnpike, Annandale, VA 22003

You are responsible for full tuition payment if the third party does not pay. You cannot register using one form of payment and switch to third party payment at a later date.

Senior Citizen Enrollment Policy

The Virginia Senior Citizens Higher Education Act of 1974 and amendments allow senior citizens to take courses at no charge under certain circumstances. Before the beginning of the semester in which you wish to enroll, you must have (1) reached the age of sixty and (2) had legal domicile in Virginia for one year. Tuition-paying students are accommodated in courses before senior citizens are enrolled. If you apply for free tuition AFTER you register and pay for a course, you are not eligible for a refund for that course. You are required to pay for course materials such as books and supplies. The College reserves the right to cancel any course, and you are limited to three tuition-free courses per semester.

If you wish to take a Workforce Development course, you must apply to the college to get a student ID number, and come in person to campus to present proof of age and fill out a Senior Citizen Certification of Eligibility for Free Tuition form, which may be obtained from the WDD Office on any campus. A new form must be completed in person each semester. Once the necessary paperwork is on file, you must call to determine if space is available and the course is still open. For courses that begin in the morning or afternoon, you must call between 2:00 and 5:00 pm the day prior to the course start date; for evening courses, you must call between 2:00 and 5:00 pm the day the course begins. Please call the Workforce Development Office on the campus offering the course you wish to attend. To guarantee a place in a course, payment is required.

Delays & Closures

Closures: If NOVA is closed, all classes and activities are cancelled, including non-credit Workforce Development classes and seminars. This also applies to classes held at off-campus sites (such as Arlington Center, CED-Pitney Bowes, Reston Center, and Manassas Innovation Park).

Morning Delays: If NOVA opens late due to bad weather, your WD class could be impacted. We determine whether to hold class as follows:

  • If you are taking a Workforce Development class (except for ESL – see below) and the college is not open when your class is scheduled to begin, your class will not meet and will be rescheduled. For example, if your class begins at 10 am and the college opens at 10:30 am, your class will not meet and will be rescheduled. We will contact you by phone or e-mail.
  • If you are taking an ESL class with the WD ACLI department, we follow the NOVA criteria for delayed openings. This means that if your class would have started prior to the opening time and it will continue at least 45 minutes after the opening time, the class will be held. For example, if your class begins at 9:00 am and ends at 12:15 pm, and NOVA opens at 10:30 am, your class will begin at 10:30 am and end at 12:15 pm.

Evening Closures: If NOVA cancels evening classes and activities, all WD classes scheduled for that evening are cancelled. If you are scheduled to attend a NOVA class held at a non-NOVA location, such as a local high school, we adhere to the decision made by that location.

You can receive emergency and college closing messages on your mobile device by signing up for NovaAlert at alert.nvcc.edu.

Course Changes, Cancellations & Refunds

Please make sure your contact information is up to date. This will enable us to promptly notify you should there be a change or course cancellation. If we cancel a course, we will gladly transfer you to another or send you a full refund.

Student Requested Course Changes

To change classes or transfer to another section of a course, call the WDD Office at that campus a minimum of 4 calendar days before the course start date.

Enrollment Cancellation with Full Refund

E-mail your request to wddrefunds@nvcc.edu at least 4 calendar days prior to the first class session. We will gladly refund your tuition after we receive your written request. Refunds will be issued in the form of a check, regardless of the method of payment, and will be made payable to the student, regardless of who paid the tuition and fees. The refund check will be sent from Richmond to your mailing address within 2-4 weeks.

Specialty Courses

  • Motorcycle Courses: You must provide 2-week notice in writing to change motorcycle class dates or request a refund. E-mail notifications should be sent to: awilliamsfor@nvcc.edu (for Alexandria classes) and cwynn@nvcc.edu (for Loudoun classes).
  • ACLI – ESL Courses: You will receive a full refund if you cancel your class within 7 days after the start date of the first scheduled class session. No tuition refunds will be made after these dates. All refund requests must be made in writing or in person. If your class is cancelled by the college, a full refund will be issued. All refunds are issued as checks from the Commonwealth of Virginia and will be mailed to the student’s current mailing address. Refunds take approximately 2-4 weeks to be processed. Refund checks will be made payable to the student, regardless of who paid for the course. Failure to attend: If you are not in class by the refund deadline and have not contacted us, you may be dropped from your class without a refund. If you miss 20% of the class without ever attending, you will be withdrawn without a refund. Note: This refund policy applies to ESLA courses only.
  • American Heart Assoc. Courses: You must provide 4 business days’ notice in writing to change course date or request a refund. Email notifications should be sent to wddrefunds@nvcc.edu.
  • Veterans Refund Policy (Veterans using their Benefits): In the event that a veteran, spouse of a veteran, surviving spouse or child of a veteran is using their veterans benefits to attend school with us and that person fails to enter the course or withdrawals or is discontinued therefrom at any time prior to the completion of the course, the unused portion of the tuition and/or fees paid by the person shall be refunded. The exact amount of the refund will be determined based on the ratio of the number of days of instruction the person completed to the total number of instructional days in the course. (Example: A person attends 5 days of instruction out of 20 total instructional days. The person has completed 25% of the class. Therefore, the person would receive a refund of 75% of the total tuition.) All refunds will be made within 30 days.