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Academic Policies and Procedures

The following is important information for faculty about college policies and procedures for monitoring student attendance, assigning grades and managing enrollment.

Taking Roll and Assigning Grades: Summary Guidelines for Faculty

Teaching faculty should find this document particularly useful. This document provides step-by-step information about major faculty responsibilities in these areas, arranged chronologically for the complete semester.

Notice to Students Regarding Attendance and Grades

This document can be distributed to students as faculty choose. The document speaks directly to students and provides them with key information about their responsibilities for attendance and its effect on grades. The college-wide emphasis on attendance is meant to reinforce faculty efforts to promote student success through students' active engagement in the learning process.

Instructor Initiated W (Withdrawal) Form

Faculty should use this official college Withdrawal Form whenever they want to withdraw a student for appropriate reasons.

Faculty Initiated I (Incomplete) Form

Faculty should use this official Incomplete Form to assign students an incomplete grade. The incomplete (“I”) grade is to be used only for verifiable unavoidable reasons that a student is unable to complete a course within the normal course time. To be eligible to receive an “I” grade, the student must have satisfactorily completed more than 60 percent of the course requirements and attendance, and must request the faculty member to assign the “I” grade and indicate why it is warranted. The faculty member has the discretion to decide whether the “I” grade will be awarded.

Enrollment Management Plan

This document provides a comprehensive listing of key dates and activities for various college offices and functions, showing their interrelationship in the overall process of managing enrollment.

As always, if you have questions or suggestions for improvement in these communications, please let us know.

Policy Changes: Audit (X) and Incomplete (I)

This document provides details on the policy changes made to the Audits (X) and Incompletes (I) grade processes.

The modifications are aligned with NOVA’s renewed emphasis on the importance of students completing their collegiate work, at both the course and program level, in a successful and timely manner.