Website Policy :: Northern Virginia Community College

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Website Policy

Policy Number: 517

Categorized: Information Technology

Responsible Office: VP of Institutional Advancement

Subject: Policy and procedures governing the publication of information on the College website

Related Policies: Website Privacy, Acceptable Computer Use

Forms: Employee Acceptable Use Agreement, Employee Ethics Agreement, VCCS IT Student/Patron Ethics Agreement

Additional Information: NOVA Web Guidelines

Effective Date:

Last Reviewed Date: 10/30/2017


1.0 Scope

This policy applies to all academic and administrative units, and all individual authors who publish information on the Northern Virginia Community College website.

2.0 Policy Statement

Northern Virginia Community College maintains a website to:

  • effectively market NOVA to the many audiences it servers;
  • be a reliable source of current and timely information for students, faculty and staff and the wider community;
  • support and further the instructional, research and administrative activities of the College.

To preserve the security, availability and integrity of NOVA website resources and to protect all users’ rights to an open exchange of ideas and information, NOVA has established guidelines for the responsible use of this resource. Publication of information on the NOVA website is governed by existing NOVA, VCCS, and DHRM policies, Acceptable Use and Information Technology Ethics Agreements.

Institutional NOVA Information

All NOVA websites published by an institutionally recognized NOVA office, program, department or project shall be the administrative responsibility of a site supervisor assigned by that group. The site author(s) may be different individual(s) from the supervisor and are the one(s) who develop and publish the material that appears on the site. All questions concerning the content and links of an NOVA website shall be referred to the named site author. No one at NOVA can be responsible for the content of information maintained at another site, but NOVA welcomes feedback to the site supervisor and site author if questions are identified.

Individual Information and Individual NOVA Professional Sites

Individual information may be posted and maintained by individual NOVA faculty and staff members ("Individual Authors") on their professional sites. The purpose of the NOVA Professional Site is to support, complement and enhance the professional activities of faculty, staff and administrators employed by the College.

Information published on the NOVA website must be the intellectual property of the individual distributing it and must not contain bugs, viruses, or restricted copyright material. Violations of this policy may result in revocation of access, suspension of accounts, disciplinary action or prosecution.

The NOVA website may not be used for personal financial gain or benefit. Links from Professional Pages to sites intended for personal profit are also prohibited.

Individual Authors and third parties are solely responsible for the content and organization of the information posted by them, even if such information is accessed through the NOVA website. If any individual professional site is in conflict with NOVA or VCCS policy, regulations or statutes of the Commonwealth of Virginia, or federal policy or law, the individual author will be notified and the site may be removed from the NOVA server.

Disclaimer Statement

The following Disclaimer Statement must be linked from the Professional site of all Individual Authors.

Information may be posted and maintained on Individual sites by NOVA faculty, staff and student organizations ("Individual Authors"). NOVA wishes to allow the academic community the greatest possible freedom to use these resources creatively and responsibly. Therefore, it does not undertake to screen, verify, edit, monitor or censor information posted by Individual Authors, whether or not originated by Individual Authors or third parties, and does not accept any responsibility or liability for such information. Individual Authors and third parties are solely responsible for the content and organization of information posted by them, even if such information is accessed through the NOVA website. If a user notices something in conflict with NOVA or VCCS policy, regulations or statutes of the Commonwealth of Virginia, or federal policy or law, please contact Web Services & Digital Media.

3.0 Definitions

Individual Authors: Individual NOVA faculty and staff members who publish information on a Professional site.

Institutional NOVA Information: Any information published on the NOVA website by an officially recognized NOVA office, program, department or project is considered "Institutional" NOVA information.

Professional Information: Any information published on the Web by faculty and staff that is not an "Institutional" site is considered "Professional."

4.0 Procedures

See NOVA Web Guidelines.

5.0 Authority

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