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Office of the Controller

Office of the Controller

The Office of the Controller is divided into four areas:

  •     Accounts Payable/State Maintenance & Operations (M&O) Funding
  •     Local Funds & Financial Aid Payments
  •     Accounts Receivable & Data Entry
  •     Payroll

Accounts Payable/State M&O is responsible for processing payments funded by the state. The group adheres to the Prompt Payment Act of the Commonwealth of Virginia, which requires that all invoices are paid by a required payment due date (usually 30 days after receipt of the invoice).

The staff are assigned vendors according to the alphabet. View the Accounts Payable staff list/vendor assignments and the Payroll staff.

Accounts Payable also handles the agency's travel expense reimbursements and the petty cash fund.

Local Funds is devoted to the process of payment of financial aid and the administration and payment of obligations funded by monies contributed by the local jurisdictions or other sources. This includes capital outlays, auxiliary enterprises and any funding that is not received through the legislature.

Accounts Receivable & Data Entry enter disbursements, receipts and adjustments into the state computing system. They also manage Perkins Loans receivables and serve as a centralized accounts receivable office for the College. In addition, they send past-due accounts to collection agencies and debt set-off.

Payroll processes all payrolls for the College.

While the operations of The Office of the Controller are diverse and somewhat complex, the mission of the department is to provide exceptional customer service to students, faculty, staff and vendors.