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Accounts Payable and Disbursement Operations: Travel

Accounts Payable provides the highest level of customer service to ensure compliance with all policies and procedures including Internal Revenue Service requirements, state coding requirements and prompt payment. As a state agency, NOVA is required to pay for all delivered goods and services by the required payment due date established by the terms of a contract. If no contract exists, NOVA is required to pay invoices 30 calendar days after receipt of a proper invoice or 30 days after receipt of goods/services, whichever date is later.

Invoice processing for Accounts Payable is primarily governed by the Commonwealth Accounting Policies and Procedures (CAPP) Manual (section 20310-Expenditures). (PDF)

Chrome River Software & Travel Guidelines

The new Chrome River link below will take you to a VCCS sign in page. Enter your myNOVA log in credentials. Use the same log in you use to access SIS, HRIS or AIS. When you click Sign in, you will be directed to the Chrome River site.

New Chrome River
The prior Chrome River .com website and log in information are no longer active.

Chrome River Training

Chrome River training is available to you to practice and learn the process before working in the Production Environment and submitting actual travel requests and documents. Please visit the NOVA Sharepoint website for the training documents.

New Mileage Rate – Personal Vehicle Use (effective January 1, 2015)

The mileage rate for travel paid or incurred as of January 1, 2017 is 53.5 cents per mile when daily mileage is less than 100 miles OR when a cost benefit analysis indicates that using a personal vehicle is less expensive than using the Enterprise Rent-a-Car contract. For travel where mileage is 100 miles or more per day and when no cost benefit analysis is provided or the analysis shows the Enterprise Rent-a-Car is the more cost effective method, the rate of .246 cents per mile will be the reimbursement rate.

Payment Processing Guidelines

Fiscal Year 2015 eVA Exclusion List (PDF)