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Apply to Part-Time: Veterinary Technology Program

General requirements for application

Applicants must adhere to the general requirements for the veterinary technology program. These requirements are found in the NOVA catalog under Programs of Study.

Important Dates

  • The next class begins in the Fall of 2015.
  • The last date to apply for the ONLINE program is May 1, 2015 (postmarked).

It is important that applicants who wish to apply to the Online Veterinary Technology Program proceed with the application process as soon as possible. There are time sensitive materials and documents that have to be gathered, organized, and reviewed by the Online Program Head in time for the interview process. Only students with completed applications will be considered for an interview.

If you need help or have questions regarding the Veterinary Technology Program application process, please fill out the contact form here.

Please note, there is no formal application form but candidates must print out, initial and include a Pre-Admissions Checklist as a cover sheet before mailing all of the following materials in one final application package.


1. Use the Pre-Admissions Checklist to guide you.

  • Print out and initial a Pre-Admissions Checklist to acknowledge that you have met the minimum requirements and are including all required materials needed to apply to the program.
  • This Pre-Admissions Checklist should be included as the cover page and mailed with your entire application package. 
  • Please make sure to submit your application materials as one entire package. Application materials will not be accepted on an individual, piece-by-piece basis.

2. Apply for admission to the NOVA (Northern Virginia Community College). You will receive an EMPID number (student identification number) and VCCS (Virginia Community College system) email account will be secured.

  • If you are a current NOVA student, please skip this step—you do not need to reapply. However, you will need to change the status of your current NOVA Campus to the NOVA Loudoun Campus
  • If you are a returning NOVA student, and it has been some time since you have taken classes, you may need to reapply to reactivate your status.     
  • The application is submitted online at Click on the tab APPLY NOW in the top right corner of the NOVA home page.
  • Make sure to record the password you use to complete the application; you will use this password to log on to the MY NOVA system later.
  • At the end of the application process, pay specific attention to obtaining your EMPLID # and your USER NAME.

If you encounter any problems with the application process, please contact Student Services at any NOVA campus or the IT Help Desk at 703.426.4141

3. Request official copies of all your high school and college (if applicable) transcripts so that you may include them in your application package.

  • Your high school transcript is NOT needed IF you have taken college coursework or possess a college degree AND your college transcript shows evidence of the minimum requirements (Algebra, Biology, and Chemistry with a “C” or better). However, if you are unable to show these minimum course requirements on a college transcript, be sure to send your high school transcript as well.
  • The most effective method of sending transcripts to ensure that they reach the Veterinary Technology program is to do the following: request your school(s) to send you at least three official transcript copies from each institution to your home address (do not open the transcripts), and include two of each school’s unopened official transcript(s) as part of your final application package. The third copy would be for your own records.
  • One copy of each of your transcripts will be used for program admissions decisions and the other set will be submitted to Student Services for evaluation of transfer credits.

4. Include in your application package a completed Transcript Evaluation Request Form 125-049 for each transcript being sent; this form is your permission to have your transcripts evaluated by Student Services:

  • Transcript Evaluation Request, Form #125-049. Without this form, your transcripts will be stored in an image file but not posted to your record. This form will enable your transferred credits to be evaluated and posted to your record. You can find the form at the link for the NOVA Forms Library.
  • Fill out the information at the top of the form, check off that this is your initial request for evaluation, state your major as Veterinary Technology, and write in the name of the Institution that the transcript is being sent from. Request that all courses be evaluated. Sign and date the bottom of the form.

5. Letter of Intent – All applicants must submit a typed letter of intent with a 2 page limit. The letter of intent should include:

  • Your full name and EMPLID student number
  • Current contact information- mailing address, home/mobile cellular phone number
  • Dated and signed by the applicant
  • Describe your work with live animals, academic background, professional work experience, and the reason why you want to become a Licensed Veterinary Technician. You may attach any additional information to your packet such as a resume, awards, and  certificates.
  • Address the letter to:

    Dr. Mary Aller
    NOVA – Loudoun Campus-Natural & Applied Science Division
    LA Building Room 149
    21200 Campus Drive
    Sterling, VA 20164

6. Obtain two professional letters of recommendations individually in a sealed envelope addressed to:

Dr. Mary Aller
NOVA – Loudoun Campus-Natural & Applied Science Division
LA Building Room 149
21200 Campus Drive
Sterling, VA 20164

  • One of the letters must be from your Veterinary Mentor.
  • DO NOT mail individual letters directly to the program. Both letters of reference are to be included with your application package.
  • Request that each person writing a reference letter seal the envelope, then sign and date across the back of the sealed envelope. The person should then provide the letter to you for inclusion with your application packet. This action shows that the letter is official and that the applicant has not seen its content.
  • Letters of reference may not come from personally-related family members.
  • Solid letters of reference should be obtained from people whom you know well. Examples are work supervisors, high school teachers or counselors, college professors or counselor, or people for whom you have completed volunteer service.

7. Complete NOVA placement tests for reading, writing and mathematics with satisfactory scores and submit scores to the Veterinary Technology Program.  
You DO NOT have to take these placement tests if you fit into any one of the following categories:

  • You are a current NOVA student and you have already taken the English and Math placement tests.
  • You are a current NOVA student and you have already completed English 111 (you do not need to re-take the English placement test).
  • You are a current NOVA student and you have already completed a Math course (you do not need to re-take the Math placement test).
  • You are a student who has earned an associate’s or bachelor’s degree from another accredited school.
  • You are a student transferring in an English 101 or a college-level credit math course (pass/fail math courses do not count) from another accredited college with at least a “C.”

8. Download the Memorandum of Agreement forms, the Task List, and Equipment Check List. Have your mentor complete the Mentor Memorandum of Agreement, Task List, and Equipment Check List. You complete the College Memorandum of Agreement and Student Memorandum of Agreement forms. You must print them out, and return the completed forms with signatures via regular mail in your application package or in person. Do not email electronic copies or scans.

9. Mail your application package with the required documents to:

Dr. Mary Aller
Northern Virginia Community College- Loudoun Campus
LA Building Room 149
21200 Campus Drive
Sterling, VA 20164

10. Once your application has been received, reviewed, and found to be complete, you may be eligible for an interview. The interview is the last step of the application process, and is not scheduled until after you have submitted all required documents, and your application package has been reviewed. You will be contacted by the administrative assistant to set a date and time for a face to face interview with the Online Program Head. You may check on the status of the application review process by contacting Deborah Fulton, Administrative Assistant at 703.450.2525 or fill out the contact form here. If emailing an inquiry about your application, put “online program application” in the subject line.