The Office of the Controller is divided into the following areas:

  •     Accounts Payable/State Maintenance & Operations (M&O) Funding
  •     P-card Administration
  •     Local Funds & Financial Aid Payments
  •     Student Refund Processing
  •     Payroll

Accounts Payable/State M&O is responsible for processing payments funded by the state. The group adheres to the Prompt Payment Act of the Commonwealth of Virginia, which requires that all invoices are paid by a required payment due date (usually 30 days after receipt of the invoice).

Shared Service Center  handles the agency's travel expense reimbursements and payments made using State Funds.  

P-card Administration  issues charge cards to faculty and staff to streamline payment procedures for goods and services. This program reduces the volume of accounts payable transactions and the associated administrative costs by eliminating individual vendor invoices and consolidating multiple payments into one monthly payment to the charge card vendor. The charge card program is an efficient method of payment with internal controls that ensure proper adherence to state procurement rules and regulations.

Student Refunds is processed through the Office of the Controller.

​​​​​​​Local Funds is devoted to the process of payment of financial aid and the administration and payment of obligations funded by monies contributed by the local jurisdictions or other sources. This includes capital outlays, auxiliary enterprises and any funding that is not received through the legislature.

Accounts Receivable & Data Entry enter disbursements, receipts and adjustments into the state computing system. They also manage Perkins Loans receivables and serve as a centralized accounts receivable office for the College. In addition, they send past-due accounts to collection agencies and debt set-off.

Payroll processes all payrolls for the College.

While the operations of The Office of the Controller are diverse and somewhat complex, the mission of the department is to provide exceptional customer service to students, faculty, staff and vendors.

Payroll Calendar

Additional Resources