Receive, process and deliver campus purchased supplies and equipment.

Inspect received items for quantity and quality, verifying invoices against purchase orders and receiving or shipping tickets and initiating inventory and associated records.

Package damaged, etc. equipment or supplies for return to vendor, preparing any necessary documentation.

Prepare all outgoing U.S. mail for daily pickup, utilizing postage scale and meter.

Ensure accuracy in those postage accounts charged, following established guidelines.

Prepare all outgoing inter-campus mail for pickup, following established guidelines regarding use of the inter-campus locked bag.

Receive and accurately distribute all incoming mail, including UPS, FEDEX, RPS, etc., packages.

Prepare monthly report of postal usage by Provost's divisions.

Maintain Postage Meter Machine monitoring postage levels, ordering supplies and calling for repairs as needed.

Provide clerical and fiscal support to the Business Office by typing correspondence, preparing tuition invoices, bad debt correspondence and other routine office duties.

Maintain Commonwealth of Virginia contract files, keeping contracts updated with revisions and renewals.

Keep phone books and zip code books current and available for campus use.

Operate and maintain campus IBM mainframe printer in mailroom, and distribute all computer printouts to appropriate departments.

Monitor the annual physical inventory working in close liaison with division head staff in completing the campus inventory and resolving discrepancies.

Verify equipment receipts and make sure that all transfers and deletions are recorded.

Maintain a file for equipment removed from campus and ensure same is returned when due.

Document and transfer surplus equipment to the Warehouse.

Maintain file copies of purchase requisitions, purchase orders, receiving reports and invoices as appropriate to support proof of delivery of items received and processed for payment.