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Tuition, Payment and Refund Information

Fall 2009 Tuition & Fees
Because NOVA is a public community college with financial support from the Commonwealth of Virginia, the College offers its students an exceptional educational value. In fact, NOVA offers the lowest tuition of any college or university in the Washington, D.C. area.

The total cost of enrollment at NOVA is based upon a charge per credit hour. Tuition is the same for credit and audit courses

Tuition Rate and Fees

Virginia Students
Contract Students*
Contract Students*
Out-of-State Students
Technology Fee
Facilities Fee
Student Activities Fee
Per Credit


Payment Deadlines
As a NOVA student, you are responsible for insuring that your tuition and fees are paid on time. Your registration is not considered complete until payment is received. If you register for a class and decide to drop it, you must officially cancel your registration by the last day for tuition refunds (see page 2 for deadline date). Otherwise, you will be charged in full for that course and will not receive a refund.

If you enroll:   You must pay
Between April 14
and July 30
  By 5:00 PM July 31, or your classes may be dropped
July 31 or later   By 5:00 PM the next business day after you enroll, or your classes may be dropped

How to Pay

NOVA strives to make paying your tuition and fees as convenient as possible. You can pay in person, by mail, or by using NOVAConnect to pay by phone or online. If you find it difficult to pay your tuition and fees in one payment, you may want to consider registering for NOVA’s Deferred Tuition Payment Plan (See details below.)

Helpful References

  • For the locations and phone numbers of NOVA’s Business Offices, see Directory of Services, page 5.
  • For a step-by-step guide to using NOVAConnect to pay by phone or online, see Enrollment Troubleshooting (page 21) or NOVAConnect – Easy Steps to Web Registration (page 22).

Payment Options

  • Cash: Payments by cash must be made in person at a campus Business Office. For your security, do not mail cash!
  • Credit Cards: NOVA accepts payment by credit card using Visa, MasterCard or American Express. Credit cards are not accepted at campus Business Offices. You can complete all your business transactions with the College by using NOVAConnect.
  • To pay online, just click on the “Make a Payment” button on the Web page and follow the instructions. The system may take a few minutes to process your payment, so don’t click the payment authorization more than once! Be sure to print out a copy of your confirmation number to have for future reference. The telephone NOVAConnect system is also available for credit card payments by calling 703-323-3770 or 703-330-3770 (Prince William County).
  • Refunds to your credit card are only available for payments made on NOVAConnect Web. All other refunds will be issued as checks payable to the student. Your refund will not be processed unless all debts to the College have been paid. Refunds for other services such as parking must be requested from the office providing the service.
  • Check or Money Order: Payment can be made in person or mailed to any campus Business Office, payable to NVCC or NOVA, but must be received no later than 5:00 p.m. on the date of your payment deadline. Be sure to include your student name, student ID number (NOVAConnect ID) and the telephone number of the account holder.
  • Wire Transfer of Funds: NOVA can receive wire transfer of funds from an originator’s bank. If you are interested in paying by this method, contact a campus Cashier or Business Manager to receive detailed instructions for how to transfer funds in this manner.
  • Pay in Installments:   Using NOVA’s Deferred Tuition Payment Plan, you can arrange for payments to be deducted from your bank account or charged to your credit card.  The down payment will be deducted within 24 hours, followed by the service charge a few days later. 
    The remaining payments will be made automatically according to the payment schedule.  For more information or to enroll online go to www.nvcc.edu/tuitionandfees/index.htm#methods.
  • Financial Aid: To pay with approved (anticipated) financial aid, you must have received an official Financial Aid Notification Letter from NOVA’s College Financial Aid Office. Loans cannot be used to cover your bill until a promissory note and loan entrance counseling are completed.  Work-study awards can never be used to cover your bill. You can view your awards online via NOVAConnect.
    NOTE: If your award does not fully cover your tuition/fees, please complete payments using the Tuition Payment Plan, NOVAConnect or in person at a campus Business Office. You may apply for a student loan to cover additional tuition costs.
  • Third-Party Sponsor or Company Check: If your company or organization is paying for your tuition and fees, payment can be made by the following methods:
  • • A company check for the amount due, payable to Northern Virginia Community College.
    • Contract Payment—You must submit your employer’s written authorization to be billed for your classes to a NOVA campus Business Office no later than 5:00 p.m. on the date of your payment deadline. If your contract was mailed or faxed by the authorizing agency, you must notify the office at the time you enroll to ensure the contract is applied to your financial account.
  • NOTE: By using an agency or employer contract/authorization, you agree to accept responsibility for the full amount of tuition if the agency or employer does not pay within 30 days after invoice.

Tuition Refunds

Tuition refunds are not automatic except for those courses cancelled by the College. You may drop courses using NOVAConnect Web, NOVAConnect Telephone, or in person at a campus Student Services Center before the drop deadline. After that date, you will not be eligible for a tuition refund.

  • The last date that you may drop a course and receive a refund (census date) is indicated in the “Important Dates” shown on page 4 or in the College Calendar at www.nvcc.edu/calendars/.
  • ELI refund dates are included in the course information sent to you by ELI.
  • To find the census date for a dynamic course, go to http://www.nvcc.edu/schedule/crs2094/ , perform a search for the course, and then click on the class number of the section.  The census date will be listed at the bottom of the course information.
  • If the College cancels a course or you drop a full 16-week  Fall semester course by the September 10 census date (or within the first 15% of a shorter term course), you are eligible for a refund and the course will be deleted from your record. No refunds will bemade after the specified dates.
  • Refunds to your credit card are only available for payments made on the NOVAConnect. If a class is dropped or cancelled. Credit card refunds cannot be processed at the campus Business Offices.
  • All refunds for payments not made on the Web are processed by the Virginia State Treasurer’s Office after the published add/drop period and should be received by mail within a few weeks of that date.
  • Refund checks, except those requested by students who presented employer contracts, will be made payable to the student.
  • Refunds for College services other than tuition payments (such as parking permits) are handled separately from tuition refunds. Such refund requests must be made following regulations related to the particular service and directly to the office/department that provided the service. They are not included in tuition refunds.

Federal Financial Aid Recipients: If you receive federal student aid (Title IV) and you withdraw from all your classes within 60% of the enrollment period, you are subject to having a portion of your financial aid returned to the program(s) from which aid was received.  In most cases, you will owe money to the College and could owe additional money back to the federal program(s). Complete details of this policy are available on the web site, in the financial aid brochure, and from the College Financial Aid Office or Student Services Center Financial Aid Representative.

Valuable Tax Credit Information:
HOPE Scholarships & Lifetime Learning Tax Credits
These two federal tax programs can reduce the amount of your or your family’s federal income tax.

HOPE (Helping Outstanding Students Educationally)
Scholarship Tax Credit. This tax credit is available to a taxpayer for qualified tuition and related expenses. It is open to parents of dependent students or to students who are not claimed as dependents on their parents’ federal tax return. A student must be enrolled at least half time during at least one academic period during the current tax year to qualify.

Lifetime Learning Tax Credit. This credit applies to tuition and fees for undergraduate, graduate and continuing education course work taken part time to improve or upgrade job skills. A family can claim a credit of up to 20% of $10,000 of eligible expenses paid, for a total maximum benefit of $2,000. Details on the documents needed and how to apply for these programs can be found in NOVA’s Catalog or by visiting the College’s Web site.