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Off-Campus Possession

On occasion, it may be necessary for an individual to complete a work assignment away from the work site. A temporary loan of equipment is appropriate only when the use is work related and has the prior approval of the Department Chair. The period of the loan, usually may not exceed six months however certain conditions may require longer periods of time.  During the annual audit a new NVCC 105-005 Authorization AND CUSTODY RECORD OF EQUIPMENT TEMPORARILY REMOVED FROM THE CAMPUS must be completed.

PLEASE NOTE: No equipment should be removed from the campus without first being decaled and entered into property records. Computer equipment obtained from the Equipment Trust Fund program may not, under any circumstances, be removed from the college campus.

A NVCC 105-005 must be completed prior to the removal of the specific equipment from its assigned location to an off campus destination.

If anyone is found in possession of state-owned equipment that is not appropriately signed out, the person(s) could be charged with and convicted of possession of stolen property by Campus Police.

You can obtain a Temporary Loan of Equipment form by contacting your campus storekeeper or by request through the Property Administration Officer via e-mail or by using the following directions:

Please print a Temporary Loan of Equipment form from the NVCC forms page and fill out the appropriate information along with any necessary signatures and submit it to your campus storekeeper.  Periodically the Property Administration Office will audit these NVCC 105-005 request to ensure compliance with college procedures. Please keep a copy of this form for yourself to keep with the equipment as a receipt in case you are stopped by Campus Police. Also, it would be advisable to make a copy for departmental use.

Reporting Stolen Equipment
When a theft is discovered or an item is discovered lost/missing the head of the College entity that is charged on the College inventory for the missing item(s) must contact the business manager, who will direct the preparation of a Campus Police Case Report.

It is each department's responsibility to report all actual or suspected losses to the campus storekeeper and business manager immediately for investigation. Campus Police will follow up on the report of lost equipment. With immediate notification to Campus Police, it is possible the item can be recovered. The department/individual must report any theft or loss of equipment to Campus Police which then becomes public record. The Campus Police will advise Inventory Control of any such loss/theft.

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