Disciplinary Actions for Violations of IT Security and Acceptable Use :: Northern Virginia Community College

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Disciplinary Actions for Violations of IT Security and Acceptable Use

Policy Number: 519

Categorized: Information Technology

Responsible Office: VP of Instructional and Information Technology

Subject: Policy and procedures governing violations of IT Security and Acceptable Use policies and standards

Related Policies: Acceptable Computer Use, IT Security Awareness

Forms: Employee Acceptable Use Agreement, Employee Ethics Agreement, VCCS IT Student/Patron Ethics Agreement

Additional Information:

Effective Date: 11/16/2010

Last Reviewed Date:


1.0 Scope

This policy applies to any user who violates an approved IT Policy.

2.0 Policy Statement

Violations of Information Technology policies will be addressed in accord with the Student Code of Conduct and Integrity, DHRM Standards of Conduct, or VCCS policies as appropriate. In addition, NOVA’s Administrative Council may establish uniform penalties for policy violations.

3.0 Definitions

N/A

4.0 Procedures

Violations such as responding to a phishing email

First offense: the account will be locked until Security Awareness Training is completed and a new account is requested through a 105-45, and a letter of concern will be placed in the employee’s supervisor’s file. If it is determined that the violation was not inadvertent but was willful, the disciplinary action may proceed to one of the next levels.

Second offense: the account will be locked until Security Awareness Training is completed and a new account is requested through a 105-45, and a letter of concern will be placed in the employee’s official HR file;

Further offenses: disciplinary action as specified in the faculty handbook and may result in permanent loss of access to NVCC systems or termination.

Violations that involve fraud, compromise official records, or present a threat to the college or any member of the college community:

All offenses: disciplinary action as specified in the Faculty Handbook and may result in permanent loss of access to NVCC systems or termination.

5.0 Authority

NOVA Administrative Council (November 16, 2010)

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