Policy Number: 514
Categorized: Information Technology
Responsible Office: VP of Instructional and Information Technology
Subject: Policy and procedures governing ELI proctored activities
Related Policies: Distance Education and Hybrid Courses
Forms: ELI Proctor Request Form
Additional Information: Testing Information
Last Reviewed Date: 10/04/2017
This policy applies to all students registered in online classes at NOVA or through Shared Services Distance Learning (SSDL).
To comply with accreditation requirements and best practices in distance learning, all ELI courses must verify the identity of the student earning the grade in the online course. Courses must be structured such that a student cannot pass the course without passing the proctored exams/activities.
In the vast majority of ELI courses, identity is verified through proctored exams, which students take at NOVA testing centers, through the online proctoring service, at another VCCS college, or at an approved proctor located near them. The proctored activity can also consist of other assessed activities such as presentations, internship hours, or laboratory work. In these few cases, instructors verify student identity in person.Students who wish to take a proctored examination at a NOVA testing center do not need any special permission or process in order to do so.Students who wish to use the online proctoring service (available in some courses only) follow the online procedures to reserve a time slot and follow the identity verification and testing process of that service. No advance permission is required.Students who wish to take an exam at another VCCS testing center or some other proctoring location need to complete and submit the ELI Proctor Request Form. ELI staff will verify the proctor’s identity and communicate with the proctor regarding exam access and testing procedures. (Note: students enrolled in ELI courses through the SSDL program have their testing arrangements handled centrally and do not need to submit the proctor request form if testing at their home VCCS college.)