Polices: Technology Purchases

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Technology Purchases

Policy Number: 511

Categorized: Information Technology

Responsible Office: VP of Instructional and Information Technology

Subject: Policy and procedures governing the purchase of technology

Related Policies: NOVA Purchasing Policy and Procedures

Forms:

Additional Information:

Effective Date:

Last Reviewed Date: 10/07/2017


1.0 Scope

This policy applies to technology purchases for use on the College’s network.

2.0 Policy Statement

All technology and IT related service purchases must have the prior written approval of the Vice President for Instructional and Information Technology regardless of funding source or use.

3.0 Definitions

Technology: any hardware, software, services, and supporting infrastructure to manage and deliver information using voice, data, and video. This includes telecommunications, automated data processing, hardware, applications, databases, the internet, management information systems, consulting services, hosted services, subscription/lease services and related information, equipment, goods and services.

4.0 Procedures

4.1 General Procedures

  • Individuals or departments should work with their local IT manager to identify an existing contract or to obtain a quote for the items they wish to purchase.
  • The local IT manager then submits the quote to the Vice President for Instructional and Information Technology for approval.
  • Once approved by the Vice President for Instructional and Information Technology, a technology approval memo is provided to the local IT manager and the purchase can then be made following established Commonwealth of Virginia, VCCS and NOVA purchasing policies and procedures.

4.2 Additional Provisions

  • Desktop computers, laptops, and classroom technology covered under the College’s Annual Refresh program are purchased separately in accordance with established VCCS and NVCC policies and procedures.
  • Some purchases may require additional processing or approvals under existing procurement policies and procedures (i.e., Quick Quote, VCCS approval, sole source vendor, purchases in excess of single quote limit, etc.).
  • All purchases are subject to the availability of funds.

5.0 Authority

VCCS IT Procurement Policy

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