Policy Number: 511
Categorized: Information Technology
Responsible Office: VP of Instructional and Information Technology
Subject: Policy and procedures governing the purchase of technology
Related Policies: NOVA Purchasing Policy and Procedures
Last Reviewed Date: 10/07/2017
This policy applies to technology purchases for use on the College’s network.
All technology and IT related service purchases must have the prior written approval of the Vice President for Instructional and Information Technology regardless of funding source or use.
Technology: any hardware, software, services, and supporting infrastructure to manage and deliver information using voice, data, and video. This includes telecommunications, automated data processing, hardware, applications, databases, the internet, management information systems, consulting services, hosted services, subscription/lease services and related information, equipment, goods and services.
4.1 General ProceduresIndividuals or departments should work with their local IT manager to identify an existing contract or to obtain a quote for the items they wish to purchase.The local IT manager then submits the quote to the Vice President for Instructional and Information Technology for approval.Once approved by the Vice President for Instructional and Information Technology, a technology approval memo is provided to the local IT manager and the purchase can then be made following established Commonwealth of Virginia, VCCS and NOVA purchasing policies and procedures.4.2 Additional ProvisionsDesktop computers, laptops, and classroom technology covered under the College’s Annual Refresh program are purchased separately in accordance with established VCCS and NVCC policies and procedures.Some purchases may require additional processing or approvals under existing procurement policies and procedures (i.e., Quick Quote, VCCS approval, sole source vendor, purchases in excess of single quote limit, etc.).All purchases are subject to the availability of funds.
4.1 General Procedures
4.2 Additional Provisions
VCCS IT Procurement Policy