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Military Activation Policy

Purpose: This policy provides guidance for tuition relief, refund and reinstatement of students whose service in the uniformed services has required their sudden withdrawal or prolonged absence from their enrollment. The policy is consistent with the Code of Virginia (§ 23-9.6:2), the corresponding guidelines of the State Council of Higher Education for Virginia, and Virginia Community College System (VCCS) Policy 4.3.2.3 (Policy on Refunds, Credits and Reinstatement as a Result of Military Service).

Policy: NOVA will provide tuition relief, refund and reinstatement of students whose service in the uniformed services has required their sudden withdrawal or prolonged absence from their enrollment as delineated below. Tuition and Required Fees should a student be called to active duty (for National Guard or reservists) or be mobilized (active military) as described in the Code of Virginia (§ 23-9.6:2) and the State Council's Virginia Tuition Relief, Refund and Reinstatement Guidelines, and he/she requests to be withdrawn from the College after the last day to drop classes with tuition refund for the term or semester in which he/she is enrolled, the student may elect either to be deleted from the registration file and be awarded a full refund of tuition and fees or to be administratively withdrawn with no refund and assigned a grade of "W". Except in cases of third-party payment arrangements, the College shall provide, at the option of the student, for such refunds to be retained and to be applicable to tuition and fees charged in the semester or term in which the student returns to study.

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