Computer Workstation: information on available software, log in procedures, virus protection protocols
Copier, Fax & Other Equipment: policies, locations and operating information
Forms: information about NOVA's Online Forms website
Mail: information on email, intercampus mail and U.S. mail
Student Information Services (NOVAConnect): information on determining your EMPL ID, accessing class rosters and entering grades in NOVAConnect
Telephone & Voice Mail: operation of desktop phones, long distance calling, voice mail, TTY/TDD phones, emergency call boxes
Faculty & Staff Lounge: information on the Faculty & Staff Lounge
Web Page Development: links to graphics library, services, tutorials related to Web page development
Exercise/Wellness Room 111: information about the Wellness Center
IT Help Desk: college Level support for network and desktop applications
Copier, Fax & Other Equipment
Keys: full-time faculty and staff may request keys to their assigned offices using the Key Request Authorization Form
Off-Campus Use of Equipment:
Individuals in every department or division are directly responsible for proper control of equipment assigned to them and must be able to account for that equipment throughout the year and during annual inventories.
If an employee wants to take any item off campus they must have the approval of their immediate supervisor and department head and the Business Manager. All equipment must be checked out, using a 105-5 (Authorization & Custodial Record of Equipment Temporarily Removed From Campus) and then submit it to the Property & Distribution Manager in the Business Office after approvals are obtained. The equipment must be signed back in through the Property & Distribution Manager when the item is returned. Completion of this form is necessary to maintain accurate records of the whereabouts of assigned equipment.
Physical Inventory is conducted April 1 through June 1 every year. The results are compiled for the College and for the Virginia Community College System (VCCS) in Richmond. Failure to properly account for equipment assigned to the campuses can result in severe financial penalty to the College and to the VCCS.
The College maintains a contract with various companies to provide office supplies that are discounted and delivered to your office. The current company is The Supply Room Companies. Your office should have a catalog and order forms that can be filled out and faxed to the company. The College also has some items that are on state contract and you must buy these items from the company designated. In some instances the contract vendor cannot provide the product to specifications and, through a justification, the product can be purchased off contract. Check with the Business Office for a list of items on state contract.
There are three copying machines for the campus. One is located in each Division and one is in the duplicating room on the 2nd floor. You may use any of these copiers. See your division office or the Business Office (ext. 562) for your department code. You will need to enter the code in the copy machine each time. In addition to these copiers, many offices have fax machines that will also copy one or two sheets of paper quickly.
NOVA has clear guidelines on copyrights. Check the Administrative Services Procedures Manual or the Faculty Handbook. In the Faculty Handbook, Copyright Regulations (Section 7.4000) are in Section 7, General Policies & Procedures. NOVA Copyright is also an excellent source for information.
Go to the Online Forms site of Northern Virginia Community College. This site provides online access to forms commonly used at the college.
All forms are in PDF format and can be read and completed online using Adobe Reader. If you do not have Adobe Reader or would like to upgrade your current version, visit the Adobe Reader website.
- Courier Schedule: schedule of daily trips among and between campuses
- Intercampus Mail: proper addressing procedures
- Mail & Distribution Center: information on the processing of U.S. and Colleg/Campus mail
Student Information Services (NOVAConnect)
- Instructions for determining your EMPL ID and accessing class rosters.
- Instructions for entering grades on NOVAConnect.
Desk Top Phones: all you ever wanted to know about Voice Over IP and your voice mail
Faculty & Staff Lounge
LC 143 is designated as the lounge for faculty and staff. A refrigerator, microwave, round tables, lounge furniture and sink are provided for employee use. The access code is available on the campus Phone Extension Listing.
Exercise/Wellness Room 111
The Wellness Room has a complete line of Life Fitness weight exercise equipment including leg press, leg curl, chest press, rowing machine, weight assisted dip/chin up, abdominal and back. There are also several aerobic machines including: two treadmills, two cross trainers and a bicycle. There's a bench press station with a complete set of dumbbells ranging from 5 to 50 lbs. The room is supervised by students and hours for each semester are posted next to the front door. Exercise/workout cards are available to record worksouts.