Sensitive Information
How Do I Protect Sensitive Data?
- Protect sensitive information on lists and reports with social security numbers (SSNs).
- Limit access to lists and reports with SSNs to those who specifically need SSNs for official college business.
- Never store SSNs or lists with SSNs on laptops or home computers.
- Save and store sensitive information on server managed by campus or college IT staff.
- Never copy sensitive data to CDs, disks, or portable storage devices.
- Do not store lists with sensitive information on the Web.
- Lock printed materials with sensitive data in drawers or cabinets when you leave at night.
- When done with printed sensitive material, shred them.
- Remove sensitive materials from printer right away.
- If there's a problem with the printer, turn off printer to remove sensitive material from printer’s memory.
- Personally deliver sensitive materials to recipient or distribute information electronically using College’s email system.
- Arrange for shared electronic file that requires user ID and password.