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Email - Faculty and Staff

What is my NOVA email address and how do I check email?

The email account is given to you when you are first employed by the college. The address format is generally the first letter of your first name and last name followed by @nvcc.edu.

Example: jsmith@nvcc.edu

Use Microsoft Outlook to check NOVA email when you are on campus.

To check email off campus, see the Off-Campus Mail page.

How do I configure my mobile device (iPhone, iPad, Android) for NOVA email?

If you have been migrated to Exchange Online (Office 365) use these directions for your platform:

If you have not been migrated, click here for directions on how to configure Exchange ActiveSync for iOS (iPhone, iPad) and Android devices.

What are the POP3, IMAP and SMTP Settings?
How do I turn on or off cached Exchange mode?
How can a mailing list be created to email students?

NOVA no longer creates mailing lists for students. Instructors must create the list themselves. The instructions for creating a list in Outlook are as follows:

  1. In Outlook 2013, click People.
  2. From top menu, click New Contact Group to create a distribution list.
  3. In the Name box, type a name for the group. The distribution list is saved in your Contacts folder by the name you give it.
  4. Click Add Members and follow prompts to select from your current Outlook contacts, the Address Book, or to add a New Contact.
  5. Click Save and Close.
How do I block junk email and spam in Outlook?

NOVA maintains an enterprise anti-spam filtering solution to minimize the amount of malicious email received by end-users. The best way to avoid spam and junk email is to follow these safe computing rules:

  • When you receive a suspicious email, delete it.
  • Never reply or click on hyperlinks in a suspicious email.
  • Avoid giving out your primary email address for non-work related purposes.
What is my mailbox quota size limit?

The standard mailbox has 2 GB size limit. You will receive a warning prior to reaching the quota limit. Please be diligent in maintaining your inbox by deleting emails that are no longer needed and detaching/saving necessary attachments to your home drive.

Can NOVA faculty and staff who have retired keep their college email account?

As of June 28, 2011, all NOVA retirees may keep their college email account indefinitely provided that they complete the annual security awareness training and adhere to the Acceptable Use Agreement and college email policies. Violations of the Acceptable Use Agreement or college email policies may result in permanent loss of college email privileges. Inclusion on distribution lists is subject to the discretion of the list owner.

What is my VCCS email account?

The Virginia Community College System provides all students and faculty/staff with a VCCS email account. This account@email.vccs.edu is the myNOVA account to access the academics tools.

Google Apps for Education are also available to faculty and staff through the VCCS account.