Information Technology Committee
March 22, 1999
Present: Alison Baker, Lowell Ballard, Gen Chu, Nancy Gleeson, Sue
Hintz, Gail Kettlewell, Robert McGrory, Dan Riley, Steven Sachs (chair),
Judd Sage, John Sener, Lionel Sylvas, Barbara Wyles
Absent: Max Bassett, Arnold Bradford, Tom Butler, Neil Reynolds, Charlotte
Guests: Cathy Simpson, Jon Wiggs
The next meeting of the ITC will be held on April 26, 1:30 p.m. in
the Board Room of the Brault Building.
Minutes of the January 25, 1999, ITC Meeting were approved.
Review of 1999 - 2001 Technology Plan
Dr. Sachs gave an overview of the Draft Technology Plan. A number of
changes were proposed for the plan that will be incorporated in the next
draft of the plan. Among these are the following (though this list is not
comprehensive): clarification in the Expectations section by using verbs
that indicate that many of these expectations have already been met, indicating
that the College will continue to convert courses to use technology (the
current wording suggests the College had not begun the process), label
TSS as the centralized unit described in the expectations section. It was
also suggested that the term "reassigned time" be used in place of "release
time." Dr. Sachs pointed out that the Expectations section comes from the
VCCS, the complete plan goes beyond these expectations. It was also requested
that the plan describe the funding of the 10 technology positions so it
is clear they are not "grant" funded and are regular permanent positions.
Dean Baker and Dr. Sachs indicated it appears that additional funding has
been obtained for replacing obsolete equipment, which will allow additional
ETF funds to be spent on technology. In addition, additional funds are
available due to increased funding of the 10 positions covered by the technology
plan. There was considerable discussion of how the additional funds should
be allocated. The decisions are reflected in the March 31 draft of the
It was also pointed out during the meeting that there was interest in
increasing the number of PCs beyond the 1/7% of FTES specified by the VCCS.
The plan does not restrict campuses from using additional ETF funds or
other Technology Plan funds to purchase additional PCs.
Use of College Software on Home Computers
Mr. Ballard indicated that some College licenses allow faculty and
staff to use the software on home computers. He distributed a sample form
and gave a brief description of the procedure that could be followed to
facilitate this use. In the interest of time, discussion was postponed
until the April meeting.
Dean Baker indicated that no changes had been proposed to the Acceptable
Use policy presented at the last meeting. The Acceptable Use policy was
approved by the ITC as presented.
Notes prepared by:
Steven G. Sachs
Acting Dean of Academic and Student Services And Acting Committee Chair:
pc: Dr. Wheelan