Information Technology Committee
June 19, 2000
Present: Steve Mahood for Alison Baker, Lowell Ballard, Max Bassett, Tom Butler, Gen Chu, Kevin Kelley, Gail Kettlewell, Dan Riley, Steven Sachs (acting-chair), John Sartorius, John Sener, Lionel Sylvas, Tony Tardd, Peter Tharp, Barbara Wyles
Absent: Sue Hintz, Judd Sage, Charlotte Wilhelmi
Visitors: Stacy Pendleton, Cathy Sabol, Cathy Simpson
Minutes of the May 1, 2000, ITC Meeting were approved.
Dr. Sachs led a discussion of the Technology Plan for final approval by the ITC. The changes from the March draft were reviewed. These were as follows:
An increase in the amount of the cabling line item was considered. The ITC decided to make no change since other categories of funds or other campus funds could be used to fund additional cabling costs if needed. Increasing the cabling line item would have required reducing some other line item.
The amount of ETF funds included in the plan was considered since it actually exceeded the minimum amount required by the VCCS (when the amount of "early" spending at the end of Spring 2000 was considered) by approximately $306,000. However, the total amount for 2000-2001 was approximately $209,000 less than the ETF funds spent in the 1999-2000 Technology Plan. This leaves more money for allocation by the individual campuses. Even with the amount of ETF spending proposed in the 2000-2001 Technology Plan, there will be significant ETF funds for other uses on the campuses. The ITC decided to leave the proposed ETF spending in the 2000-2001 Technology Plan as indicated in the June draft.
Including the Dogwood Project in the Technology Plan was considered. The ITC decided that Dogwood could be considered, along with other projects, under the current plan without guaranteeing it funds or creating a special line item for it. Dr. Sachs will periodically bring proposals for use of Advanced Technology Funds to the ITC for approval. (This category is used to fund large scale College projects for which other funds may not be available such as the scanning and document management project for Annandale A&R and Human Resources.)
Providing laptops for faculty checkout was discussed. All the campuses indicated that they already have laptops available for faculty check-out through their LRCs. Increasing the number of laptops and upgrading them was left up to the campuses from funds allocated to them from the Technology Plan, ETF, or other sources as they choose.
It appears that there is approximately $3,000 additional technology fee available than included in the June draft of the Technology Plan. The ITC decided that this would be added to the Campus Based Technology Support category on page 7. This will increase slightly the amounts available to each unit.
The ITC approved the Technology Plan as presented in the June draft with the addition of additional technology fee revenue to the Campus Based Technology Support Category. Just as in past years, the ITC will have a chance to review and amend the plan if there are changes from the VCCS or if other budget adjustments are necessary. Dr. Sachs will distribute an updated summary of the plan showing the campus requirements, available funds, and appropriate accounts and spending procedures. Each campus must submit a plan indicating how they will accomplish the objectives and how will use the available funds to Dr. Sachs prior to spending any of the funds.
Stacey Pendleton, Cathy Simpson and Fran McDonald have put together a detailed training plan showing how all the various components fit together. Now that the ITC has approved a final budget for training in the 2000-2001 Technology Plan, they can finish the plan by allocating budgets to the various categories. As an interim measure, the ITC approved Ms. Pendleton to spend up to $50,000 for an outside training contract they can use for Fall faculty orientation activities for desktop application training for classified and faculty.
An attempt will be made to schedule a late-Summer meeting to consider the final Technology Training Plan. The plan will be distributed to all members as soon as it is ready.
Acting Chair and Notes prepared by:
Steven G. Sachs
Dean of Information Technology
pc: Dr. Wheelan