Instructional Technology Committee
May 12, 1998
Present: Alison Baker (chair), Lowell Ballard, Tom Butler for Laura
McCullough, Jennifer Egan, Fran Emory, Dan Himes, Gail Kettlewell, Robert
McGrory, Paul McVeigh for Barbara Wyles, Neil Reynolds, Dan Riley, Steven
Sachs, Gen Sen Chu for Jeanne Guthrie-Morse, John Sener, Lionel Sylvas,
Absent: Max Bassett
Guests: Cathy Simpson
Minutes of the February 9, 1998, ITC Meeting were approved.
Update from Technical Support Services - Mr. Ballard
Cabling - The bids for a cabling contractor are out. A contract
should be awarded in 6-8 weeks. The contract will provide for a set connection
fee plus a cost per foot from the communication closet to the connection.
Completion of all remaining cabling should be done by Fall. Requests for
new cable drops will go through the Help Desk to TSS. With the exception
of those projects already contemplated as required to complete the College's
network infrastructure plan, the cost of adding to and changing the current
network configuration will be charged to the unit requesting those changes.
Help Desk - A new phone system with 23 extra lines has been installed
to support Help Desk operations. As soon as a few logistical and procedural
issues have been decided, the help desk will go into operation. Within
the next few weeks, TSS will put labels with the phone number(s) on all
PCs and phones going "live" with the help desk.
d. Student e-mail - The student e-mail system is now up and
running. Decisions need to be made on how to advertise its availability
to students and some final operational details. Most of the password and
ID process are automated on the system. Student accounts will include space
for a web home page, and will be saved as inactive for a year before being
deleted if a student does not continue registration at the College. Mr.
Ballard will work with a small committee to complete final implementation
details. The committee will include Jim Reynolds (AL), Fran Emory or another
teaching faculty member from Woodbridge, and Gen Chu (AN). The final plan
will also be sent to the Deans of Student Development, coordinators of
open labs and LRC Directors. Mrs. Wilhelmi will assist with promoting the
availability of student e-mail. The student e-mail is for credit students
Staffing - Three new TSS staff have begun work: Help Desk, Process
Engineer and Database Engineer. Three additional positions are in process
of being filled.
Dr. Sachs reported that the RFP for a dial-up Internet Service Provider
is out and closes on May 19. A contract is expected to be awarded very
shortly thereafter. The goal of this contract is to provide the lowest
possible price for students and faculty who want to contract with the selected
ISP. The College will not be involved in the transaction other than to
provide a link between the College web site and the ISP for ease in establishing
Home Access to Internet
Dr. Sachs distributed copies of the college-wide computer inventory
(also distributed electronically with the agenda). He reported that this
inventory process is being coordinated by Dr. Bradford and is in the final
data clean-up stage. Provosts were asked to review the data and let Dr.
Sachs know of any questions, problems or errors. Final corrections are
due to Dr. Bradford by June 1. It was also pointed out that the inventory
shows a total of approximately 3,600 computers in use at the College. However,
the College Technology Plan only covers approximately 2,500 of these.
A proposed 1998-99 College Technology Plan budget was presented and
discussed. The plan was developed based on mandates from the VCCS, input
from the campuses (see the February 9 ITC meeting minutes), and discussions
with the Technology Plan Steering Committee. A number of suggested changes
were introduced including the following:
Proposed 1998-99 Technology Plan Budget
1. Remove the specific allocations for Mentoring Funds, Discipline Software
and Ancillary Equipment, putting all the funds into one category. Each
campus would be required to develop a plan for using the funds from that
total fund to achieve the VCCS requirement for utilizing the new technology.
It was also suggested that
2. Reduce the number of new computers being purchased by calculating
the four-year replacement on last year's total in the plan. Do not include
the 29 additional PCs and 168 Macs as proposed in the draft budget.
Committee members should submit suggested revisions to Dr. Sachs to
be included on the agenda for the June ITC meeting. A final plan needs
to be developed for VCCS approval by late Summer or early-Fall.
Dr. Sachs and Dean Baker reported that a company from Georgetown University,
Keybridge.Net, has been hired to help redesign the College's home page.
This company will prepare a basic linking organization for the home page
and one or two levels below the home page. This will be forwarded throughout
the College for review and comment. The College Web Steering Committee
will coordinate issues that arise during the re-design. After the basic
organizational strategy is completed, Keybridge will be able to do the
graphics to put the plan into effect. It is expected that the new home
page will be in place by mid-Summer. Mr. Ballard's staff at Technical Support
Services will continue to run the Web server. Dr. Sachs is adding a webmaster
position and will be responsible for processing content and e-mail to the
web-site. The transition to the new organizational structure for handling
web issues is in process and should be completed after the new webmaster
College Web Page Report
A brief discussion on Summer computer purchases was held. Final decisions
cannot be made until the initial Technology Plan budget is approved by
the ITC and Administrative Council. There was some sentiment that it would
be easier to deploy the new computers during the Summer. The current plan
is to outsource full installation, including loading of all software and
connecting the computers to the network, instead of relying solely on in-house
Summer Computer Purchases
8. Training Update
Mr. McGrory distributed materials that reported on the participation
and extent of training during the past year. He also discussed the VCCS
Technology Certificate. A plan for distributing the last $11,584 of 1997-98
training funds was handed out and discussed. This plan included retaining
one CCS&T trainer for the rest of the fiscal year, a computer security
training conference for TSS staff, and some requested software. The plan
was approved as presented with the correction noted that the Macromedia
Authorware software was for Alexandria and not other campuses.
Discussion of ITC Member Terms and a Summer meeting Schedule were
postponed until a future meeting.
10. Next Meeting
The next meeting of the ITC will be June 8, 1998, at 2:00 p.m. in
the Brault Building Board Room.
Notes prepared by:
Steven G. Sachs
Associate Dean for Information Technology
Dean of Financial and Administrative Services
pc: Dr. Ernst
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Dean for Information Technology