|Present:||Max Bassett (chair), Alison Baker, Tom Butler, Yitna Firdywik, Fran Emory, Dan Himes, Gail Kettlewell, Laura McCullough, Paul McVeigh, Vince Pizzurro, Neil Reynolds, Steven Sachs, John Sener, Lionel Sylvas|
|Others Present:||George Duffy,|
|Absent:||Arnold Bradford, , Charlotte Wilhelmi|
Dr. Sachs proposed a new computer distribution model to account for the additional computers. In the original allocation model, Annandale and Alexandria got the bulk of the new computers since they did not have enough 486 computers to meet their total required by the Technology Plan, and the ITC decided not to transfer 486 computers among campuses. With the ability to purchase additional Pentium computers, Annandale and Alexandria will each have enough of their own 486 computers to allow a more equitable distribution of new computers. It was also decided by the ITC to split the new Pentium computers between P-166 and P-133 computers. Purchasing P-133s is cheaper and will allow the total number of new computers to increase. The goal is to upgrade as few of the old-486s as possible since they will be expensive to upgrade and not have warranties.
The ITC formally approved the purchase of Gateway computers for Year 1, and to split the order between P-166 and P-133 computers. The initial allocation will be 30% of the total allocation for each campus/Dean in P-166s, with the rest being P-133s. By the end of the Year 2 purchases, it is estimated that each campus/Dean will receive approximately 38% of their total allocation in P=133s, but the final total will depend on exact costs and available funds. The remainder of the distribution under the Technology Plan will be made up by upgrading existing 486s with CD ROM, soundcards, Token Ring cards and software. Overall, each campus will receive more computers under this new distribution plan and have a proportionate share of all new computers. The Provosts will review the allocation model and let Dr. Sachs know if they want fewer P-166 computers than specified.
Dean Baker reported that the RFP for a new VCCS SIS is likely to be issued soon, so the new NVCC SIS Committees will be needed to help guide development of the new system, as well as provide guidance for the current SIS until it is replaced. No meetings on the new SIS have been held with campus representatives as of this meeting.
Planning to accommodate additional power requirements created by the new computers was underway by Larry Harrison before he resigned to take a new position. Dean Baker will revive this project to assess the needs and plan for the necessary upgrades. Campus electricians can begin the assessment now.
The plan calls for cabling to be finished by mid-February. As noted in Mr. Pizzurro's report, additional contractors will be needed if the cabling is to be completed by late Spring.
The plan calls for new-PCs scheduled for Year 1 to be assigned by this time, the final configuration to be determined by February 3, and the orders placed by March 17. This task is one to two weeks behind schedule with the orders due to go out by early March. Gateway has said delivery will only take 3-4 weeks. This will put the project back on schedule.
The plan calls for the allocation plan for new servers in Year 1 to be completed by this time, locations to be determined by February 3 and final configuration determined by mid-January. The network infrastructure (hubs and routers) to accommodate the new servers was anticipated to be ready by mid-March and the servers to be ordered by mid-April. As noted in Mr. Pizzurro's report, this project is behind schedule since the staff that is responsible is currently involved in the cabling project. However, the current network is in place and additional users can be added prior to changing over to the NT servers.
The plan calls for the training curriculum to have been determined by mid-January. An initial training plan was discussed at this meeting of the ITC, and Dr. Sachs is still in process of calling a meeting of CITG representatives to discuss training curriculum. The heaviest demand for training is being designed to coincide with the delivery and set-up of Year 1 computers, which is now scheduled for late-Spring. The training plan will be discussed in depth at the next ITC meeting.
The plan calls for migration to MS Office and NT-networks to take place in June/July 1997, with training in the new applications to take place in mid-July. A specific plan and timetable for the conversion to NT-networks has not yet been developed. MS Office will be installed on the new computers to be delivered later in the Spring, and many existing computers already have the necessary software. Additional copies will be ordered as soon as a firm count on needs can be completed. Migration can still take place this Summer. A date for conversion to the NT-network has not been established.
Notes prepared by:
Steven G. Sachs
Associate Dean for Information Technology
Max L. Bassett
Dean of Academic and Student Services