Information Technology Committee
November 1, 1999
Present: Lowell Ballard, Max Bassett, Arnold Bradford, Sue Hintz,
Tom Butler, Gen Chu, Gail Kettlewell, Alison Baker (chair), Dan Riley,
Steven Sachs, Judd Sage, John Sener, Lionel Sylvas, Carol Turner, Charlotte
Wilhelmi, Dave Williams for Barbara Wyles
Absent: Neil Reynolds
Visitors: Evelyn Potts, Sushama Rath, Cathy Simpson
Dr. Sachs led a discussion of VCCS technology expectations and directions
from proposed funding initiatives to support technology. Members of the
ITC identified priorities that should be addressed in the NVCC Technology
Plan for 2000-2001. These are:
Minutes of the October 4, 1999, ITC Meeting were approved.
Dr. Sachs discussion of the College's position on web portals was deferred
to the next meeting. Dr. Sachs will distribute additional information on
Technology Planning for 2000-2001
Review all technology positions, including labs for pay equity.
Increase staff, especially supervisors, to increase hours of access.
Increase technical support.
Increase bandwidth to Ravensworth
SIS, AIS Implementation
Create line-item in budget to purchase discipline-related software for
groups of faculty
Purchase classroom presentation equipment
Upgrade infrastructure to a switched network environment of high-speed
Allow choice of computers
Implement some thin client computing to provide access to Office 2000 and
Deal with People Soft implementation issues
Develop a plan and implement improved phone service
Fully implement and improve voice mail
Establish accountability for each item in the Technology Plan (do not just
Identify academic goals and priorities to be addressed (do not just allocate
Provide Medical Education Campus network connection
Upgrade campus servers, provide tape juke boxes, and create adequate server
Provide SIS training and backfill during implementation
Provide recurring and on-going training for faculty in using technology
in classroom instruction (may include mentoring)
Provide application development support staff
Develop and implement new employee training (suggest it be part of HR budget)
Include a visioning piece that will get people to see future options
The ITC discussed the roles and missions of the TLTRs and CITGs. The
TLTR focus is on use of technology in the classroom to improve teaching
and learning. The CITG focus is broader and goes beyond the use of technology
in the classroom. They have more of a management focus. Some campuses have
both TLTRs and CITGs, some have only TLTRs. The consensus of the ITC was
that it is a local campus issue and that it is up to the campus to choose
which group is represented on the College ITC when both groups exist on
the campus. However, the TLTRs do not necessarily want to get involved
in non-instructional policy issues. Since the ITC often delegates tasks
to the campuses, those TLTRs on campuses without a CITG may have to deal
with non-instructional issues.
TLTR/CITG Mission Distinctions
The next meeting will be February 7.
Notes prepared by:
Email Distribution List Procedure
The ITC decided that there would not be system blocks on access to
the "All Faculty and Staff" on a campus. Use of this "All" category is
limited to those who receive prior permission of the Provost. If someone
wants to sent something to the entire college or to more than one campus,
they must contact each Provost separately for permission or one of the
College Deans or President. The Deans and President are the only ones who
can authorize sending to the entire college mailing list.
TSS: Mr. Ballard reported on voice mail. Messages can now be
retrieved by phone, with a notice that there is a message being sent by
email. TSS is also buying additional headphones for those who want their
messages delivered through their PC. These will be sent to IT Managers
for distribution. IT Managers received tape back-up units to allow them
to back up campus servers locally. TSS can only do it centrally every few
days because of the volume.
TAC: Mrs. Simpson reported that the College web site is being
updated behind the pages to improve functioning. The compressed video web
site is now up and running.
Programming: Mrs. Rath reported that installation of the Resource25
scheduling software is in process. There is a new web application that
will show all sections with less than a specified enrollment. The user
can specify the enrollment cutoff desired.
Dr. Sachs reported that the System-wide kickoff for the new People Soft
SIS is scheduled for February with actual implementation to beginning in
Spring 2001. The implementation will be phased in with full implementation
scheduled for Fall 2001.
Dean Baker reported that the new People Soft Administrative Information
System task force is still in the organizational stage.
It was announced that the College Staff CITG had been reconstituted
with Peter Tharp as its new chair.
The proposed change in focus for technology plan related training from
last year was approved. The primary change is that the training funds will
be focused on specific technical needs as specified in the plan. Last year
funds were allocated more on a first-come-first- served basis. Individual
requests will still be considered, however.
Steven G. Sachs
Dean of Information Technology
Dean of Financial and Administrative Services
pc: Dr. Wheelan