Present: Lowell Ballard, Arnold Bradford, Sue Hintz, Jeff Howlett for Tom Butler and Gen Chu, Gail Kettlewell, Alison Baker (chair), Robert McGrory, Neil Reynolds, Dan Riley, Steven Sachs, Judd Sage, John Sener, Lionel Sylvas, Charlotte Wilhelmi, Barbara Wyles
Minutes of the June 14, 1999, ITC Meeting were approved.
Dr. Sachs reminded Provosts to submit their VCCS Technology Surveys to him if they had not already done so.
Dr. Sachs will send out a request to all campuses and administrative units asking that they bring to the November ITC meeting issues they would like addressed in the 2000-2001 College Technology Plan. These will be discussed at the meeting. At a later time we will also be receiving a list of VCCS Technology Expectations the plan will have to address. The ITC will set priorities for the plan.
Dean Baker reported that the new VCCS Administrative Information System will be implemented at about the same time as the new Student Information System. The new financial system will need to be fully implemented for the start of the fiscal year that begins July 1, 2001.
Mr. Ballard reported for Technical Support Services. Reliability enhancements to the email server are due to be installed this month to eliminate the problems from the lightening strike and electrical problems at the computer center. The new cluster servers will provide backup and replace the servers that were damaged. Current problems with computer lock-ups may be related to conflicts between the new version of SMS and other network or college software. TSS is attempting to resolve the problem. TSS has new network monitoring software that will also improve reliability. This will also be available to the campuses to help diagnose network problems within campuses. There continue to be problems with the pagers provided through state contract, though it looks like a solution is imminent. The College web site now has all the college forms available for completion on-line. Forms must still be printed out and submitted on paper, whenever an original signature is required. Digital signatures may be available later this year, which will then allow electronic submission. TSS is working with Annandale A&R and with Human Resources on a prototype scanning, document management, and workflow project to streamline the flow of paper within these offices. Jami Reynolds from TSS is working on these projects. In the near future it will be necessary to require everyone to use longer passwords. Computer hackers now have software that makes it too easy to break into our systems with the current "shorter" passwords. The VCCS is mandating security training for all users. We will need to review and clarify our policies and procedures for dealing with inappropriate use of computers. TSS is currently looking for and correcting security problems within the college network.. The ASPM revisions dealing with technology are almost ready for ITC review. Mr. Ballard has also implemented a new project management plan to improve project completion so he can give users firm dates for when projects will be done.
Mrs. Simpson reported for the Technical Applications Center. She reported that the new compressed video equipment has been installed and is working fairly well for point to point uses. When more than two points are involved, there have been significant problems that the VCCS is trying to resolve. Virginia Ward has been given release time to assist with compressed video training. There is now a new web site linked from the VCCS home page that lists all synchronous and asynchronous distance learning courses throughout the system. TAC has also been involved with the campuses in a variety of ways to assist faculty to make use of new technologies. TAC will sponsor a Winter Institute for faculty and have a workshop scheduled for October 29 in using publisher developed web sites. This will be held at Annandale and at one other campus. She reported that the Blackboard software-that will ultimately replace Web Course in a Box as an easy to use template for creating web courses-will be run on a central server so it is accessible to all faculty. A committee is currently deciding on some set-up options and issues. Though primarily for distance education courses, this software will also be used to support the College Self-Study Committees. Faculty teaching traditional courses who want to use various web communication tools will also have access to Blackboard.
Mrs. Rath reported for Systems Development. The Systems Development Group will lead the implementation of Resource 25 for facilities scheduling. Systems Development is now producing the Schedule of Classes in MS Word for the typesetter. In the past, they sent tapes to a contractor who converted it to MS Word for the College. They have implemented a new feature on the Web that allows students to search for an open section of a class. The student can then go to the phone to register over NOVANet. This feature can be found with the Schedule of Classes. It is now the most popular page on the College Web site. From now on, the telephone directory on the web will now be updated weekly. In the past it was only updated annually. Any corrections, additions or changes must be made by the affected department through the TU01 mainframe screen. The Systems Development Staff will look at ways to include P-14 staff and adjunct faculty in the directory. It is not automatic since they are not part of the human resources data base used to create the directory. It is this data base that is updated by the TU01 screen.
Mr. McGrory reported on technology training for Human Resources. He
distributed the tentative plan for the coming year. It represents a slight
change in approach from past years. In past years, dollars were targeted
to specific staff groups (e.g. Information Technology staff). This year
the funds are targeted to specific needs as identified in the Technology
Plan (e.g. Resource 25 training, Oracle Training, People Soft training,
etc.). Committee members should review the plan and direct questions to
Evelyn Potts who will be taking over Mr. McGrory's technology training
duties until a replacement for him can be found. The Committee will take
action on the training proposal at its next meeting.
Dean of Financial and Administrative Services
pc: Dr. Wheelan