Information Technology Committee
October 18, 1996 Minutes


Information Technology Committee
Minutes
October 18, 1996


Present:  Max Bassett (by phone),  Arnold Bradford, Tom Butler, Laura 
McCullough, George Duffy (acting chair),  Fran Emory, Yitna Firdyiwek, Paul McVeigh, 
Vince Pizzurro, Neil Reynolds, Steven Sachs, John Sener, Lionel Sylvas, Charlotte 
Wilhelmi.

Absent:  Dan Himes, Gail Kettlewell

1.  Reports from last meetings subcommittees

a.  Infrastructure Survey - Mr. Pizzurro

Mr. Pizzurro distributed an updated report of the detailed survey of current cabling and 
communications room connections for information technology.  Mr. Duffy reported that 
there are sufficient funds in the $665,952 capital component of funds allocated for the 
College General Technology Plan to complete the infrastructure.  It appears that some 
funds will also be available to upgrade electrical service in quality and number of available 
circuits to accommodate the new equipment.  Based on the data from the suvery, it 
appears that it will be more cost effective to complete the college network infrastructure 
using Token Ring than to switch to Ethernet because of the excess Token Ring capacity 
that already exists in the Communication Rooms.

Current plans are for ATM to be installed on the campuses between November 4 - 8.  Mr. 
Pizzurro reported that Token Ring will accommodate the new ATM entwork and it is 
expected that we will have ATM to the desktop within two years.  Therefore, there does 
not appear to be any advantage to either beginning to use Ethernet or converting to 
Ethernet at this time.

The committee formally approved the following motion:

The college will complete its network with Token Ring and plans to covert to 
ATM at the desktop within two years.

The campuses will identify where they want addition cable drops for completion of the 
network infrastructure, and designate priorities for Spring semester classes, by marking 
them on floor plan drawings.  The deadline for the sending the floorplans to Mr. Pizzurro 
is Monday, October 28.  These will form the basis of contracts for completing the cable 
runs.  Cabling will proceed on a college-wide basis through outside contractors as quickly 
as possible.  It will be necessary for each campus to appoint a liaison to assist during the 
cabling process.  Mr. Pizzurro will report to the Committee at the next meeting with a list 
of the Sping priority requests and a timetable for the cable process.

b.  Project budget allocation - Mr. Duffy

The technology funds allocated for the College General Technology Plan are initially  
being allocated into four categories:

		Capital				$   665,952
		Salaries for new positions	$   200,000	(6 months)
		Training			$   400,000
		Equipment			$2,200,000
(Equipment funds also pay for the VTEL units that are part of the VCCS 
compressed video network and servers needed to complete the local area 
network.)

Mr. Duffy and Dr. Sachs presented a set of Guiding Principles for allocating computers 
under the College General Technology Plan.  The Operations and Applications 
Technology Committee will need to identify specific standards for new and upgraded 
computers, including Tier 1 and Tier 2 computers, before computers can be ordered.  Mr. 
Pizzurro and Dr. Sachs will propose draft standards to the OATC.  The standards should 
include set-up, warranty and network cards.

The Committee approved the Guiding Principle Items 1-6, but put Item 7 dealing with 
moving existing 486 computers among campuses pending a review of the actual 
distribution of new computers.

c.  New positions job descriptions - Dr. Sachs

Draft position descriptions for the new technical and generalist positions were distributed 
and discussed.  Dr. Butler requested that Annandale be allowed to hire one of its technical 
positions as a Computer Network Support Technician Senior (Grade 10) to allow for 
supervisiory responisbilities.  The Committee approved this request.  Plans are for a single 
ad that will include all positions.  Within the parameters of the basis position desription, 
each campus can tailor a specific job description for each of its positions.  These job 
descriptions will need to be coordinated among units where the position is shared.  Dr. 
Sachs will work with the campuses and Human Resources to develop the advertising for 
early November.  A question was raised about providing financial support for the campus 
technical staff.  The Committee did not reach a consensus on this issue.

d.  Communications within the college - Dr. Emory

It was recommended by this subcommittee that each campus organize a campus forum and 
invite all faculty and staff.  The forum should deal with the College General Technology 
Plan, where the college is now and what actions are taking place.  Additional meetings can 
be scheduled as needed.  In addition, it was recommended that there be periodic articles in 
INTERCOM and that minutes of the meetings appear on the campus web by being linked 
to the College home page.


2.  Report from the College Operations and Applications Technology Committee

A subcommittee has been assigned to review selection of an office software suite.  
Another subcommittee has been assigned to review internet access and a college-wide e-
mail strategy.  Both subcommittees will report to the full OATC at its next meeting on 
November 19.  Initially, the OATC was going to consider whether Windows NT was a 
better college-wide desktop operating system than the current choice of Windows95; 
however, based on technical considerations, the ITC confirmed that the college will not 
use Windows NT at the desktop.

3.  Purchase Reimbursements

Mr. Duffy indicated that campuses should not currently be spending money on technology 
purchases with the expectation they will be reimbursed from the college's technology 
funds. 

4.  General Technology Plan Timetable

Dr. Sachs reported on where the college stood in terms of the critical dates identified in 
the General Technology Plan.  All the current projects are currently on target:  
Infrastructure Project Steps 1-6 with connectivity details finalized due by November 11; 
PC Roll-out Project Steps 62-67 with the determination of assignment of PCs and types of 
PCs to individual units on campus due by November 25; Network Server Set-up Project 
Steps 186-190 with the first draft of server allocations due by November 26; and the 
Training Project curriculum development activity not due until the first quarter of 1997.

5.  Other Items

A question was raised concerning student access to disk drives in on-campus student 
computers so they could download files instead of having to print them.  It was suggested 
the matter be taken up with the Campus Instructional Technology Group to attempt a 
solution.  If no solution is worked out, it should be referred to the Operations and 
Applications Technology Committee.

6.  Summary of Pending Items

a.  Location of wiring drops from campuses to CIS by October 28.
b.  Campus to appoint liaisons to assist with communication during wiring
c.  Report on cabling timetable and Spring priorities - Mr. Pizzurro
d.  Allocation plan for new and upgraded computers - Mr. Duffy
e.  Ad for new positions - Dr. Sachs
f.  Campus Forums for all faculty and staff on the technology plan - Campuses
g.  Selection of Office Suite and e-mail/internet strategy - OATC
h.  Identification of computer standards - OATC


7.  Summary of Items for Future Meetings

a.  Computer repair outsourcing
b.  SIS 

8.  Next meeting

After discussion of various individual's schedules, the next meeting of the Instructional 
Technology Committee is scheduled for Friday, November 22, 9:30 am in the Brault 
Building.


cc:	Members
	OATC Members
        Dr. Ernst


Notes prepared by:


                                                                    
Steven G. Sachs
Associate Dean for Information Technology


Acting Committee Chair:


                                                                    
George Duffy
Acting Dean of Financial and Admin. Services

Attachments:

Infrastructure Survey Results
Budget Allocation Guiding Principles
Draft Position Descriptions





COLLEGE INFRASTRUCTURE SURVEY
October 1996

"Drops" are existing wall connections for voice and data;  "Ports" are connections in 
Building Communication Rooms; "In use" 
means ports that  are currently connected to drops (making wall connections available for 
use).
	
	ALEXANDRIA 

Total Drops	=	341
Total Ports	=	180		In use	=	88

Classrooms	=	 55		Wired	=	 0
Offices	=		 50		Wired	=	50
Labs		=	 17		Wired	=	 2

	LOUDOUN

Total Drops	=	282		
Total Ports	=	140		In use	=	81

Classrooms	=	 16		Wired	=	 1
Offices	=		 78		Wired	=	74
Labs		=	  8		Wired	=	 2

	MANASSAS

Total Drops	=	505
Total Ports	=	320		In use	=	 36

Classrooms	=	 40		Wired	=	 17
Offices	=		 46		Wired	=	 45
Labs		=	  7		Wired	=	  1

	WOODBRIDGE

Total Drops	=	259		
Total Ports	=	180		In use	=	 49

Classrooms	=	 46		Wired	=	  0
Offices	=		 98		Wired	=	 98
Labs		=	 17		Wired	=	  1

	ANNANDALE
	minus CT Bldg.

Total Drops	=	564		
Total Ports	=	208		In use	=	102

Classrooms	=	 66		Wired	=	  0
Offices	=		210		Wired	=	187
Labs		=	 11		Wired	=	  2




College General Technology Plan
Computer Allocation Model
(By the end of Year 2)


Guiding Principles

1.   Students have access to the best computers.

2.  Student allocations will be based on FTESs from campus averages for Fall 95 and 
Spring 96 semesters.

3.  All computers assigned to faculty and staff desks or student labs will be fully featured 
with CD ROM, sound cards, large hard drives, capable of running Windows 95 and being 
connected to the network.

4.  All 486 and Pentium computers currently owned will be upgraded to meet minimum 
standards.

5.  All computers less than 486s should be replaced and discarded (and will not be 
supported).

6.  At least 50% of a campus's allocated computers should be pentiums.

7.  (Approval on hold pending final computer distribution plan)  While complete fairness 
may not be possible, campuses that invested heavily in 486 computers over the past 
several years should not be penalized by giving the majority of new computers to those 
campuses that made smaller investments (which may require movement of 486s).




Approved all by item 7 by Information Technology Committee
October 18, 1996

	


AGENCY MANAGEMENT ANALYST
(Computer Information Resource Associate)


35%	Provides technical advice and service to campus personnel in a manner appropriate 
to the user's knowledge level.  Installs, modifies, and repairs computer hardware and 
software.  Installs local-area networks (LANs) and connects devices and software.  Installs 
peripheral components such as monitors, keyboards, printers, tape and disk drives, and 
performs equipment and line testing.  Diagnoses technical problems and troubleshoots 
problems with electronics and other components. 

25%	Assists with support for campus computer-related projects (including researching 
of  specifications, planning of systems and services, integration of technology into 
instructional programs, and translating technical information into forms suitable for other 
project participants).  Confers with counterparts to help coordinate inter-campus 
undertakings.

20%	Develops and provides on-site computer information systems training and 
applications support at a variety of technical levels to campus faculty, staff, and 
administrators.  Gives individualized and group in-service instruction on mainframe, 
microcomputer, and local area network systems and applications.  Prepares and maintains 
educational/reference materials, including technical documentation, user manuals, self-
help, and training aids.  Confers with campus management and CIS technical staff to 
assess and deliver training needed to implement and support new information system 
features and applications and specialized computer-related projects.

10%	Serves as a technical liaison between the campus and the Computing and 
Information Systems office, assisting with resolution of computer/information system-
related problems, testing/implementation of new systems and upgrades, systems 
development, and network capacity planning, needs assessment, and user satisfaction 
surveys.

 5%	Evaluates vendor products to ensure that they meet purchasing specifications.

 5%	Pursues a course of professional development to update and increase skills and 
knowledge in technical areas to be supported.
	
_____
100%	
	
	

Instructional Technologist
(Information Technology Generalist)

Functions and Duties:

Assisting faculty and staff in developing and producing applications that take advantage of 
modern information technology.

Assisting faculty and staff in the use of microcomputers, use of new office systems and 
instructional applications of information technology..

Providing leadership in information technology to other faculty and staff.

Evaluating business practices and working with staff to apply modern technology.

Evaluating courses and working with faculty to apply modern technology.

Assisting the Associate Dean for Information Technology as a member of the management 
team giving guidance and support to the future development of technology use at the 
college.

Serving on internal and college-wide committees.

Preparing faculty and staff to use technology through workshops and individual 
consultations.

Developing strategies for assisting students in their adaptation to the specialized needs of 
technology.

Identifying barriers to technology use and developing strategies to overcome those 
barriers.

Communicating and coordinating with personnel at NVCC=s five campuses, ELI, and 
college staff to assure that students are provided necessary learning resources and that 
faculty and staff are aware of available technology.


Information Technology Committee
October 18, 1996



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This page maintained by Steven G. Sachs, Associate Dean for Information Technology
Last update: 11/1/96
nvsachs@nvcc.edu