Records and Database Management

AST 234

NVCC COLLEGE-WIDE COURSE CONTENT SUMMARY
AST 234 - RECORDS AND DATABASE MANAGEMENT (3 CR.)

COURSE DESCRIPTION

Teaches filing and records management procedures using microcomputer database software. Incorporates both manual and electronic methods for managing information. Lecture 3 hours per week.

GENERAL COURSE PURPOSE

This course is designed to help the student understand the expanding area of records management due to the advancement in information technology with emphasis upon the principles and practices of effective records management using alphabetic, subject, numeric, and geographic storage and retrieval methods for manual and computer-database systems.

ENTRY LEVEL COMPETENCIES

AST 236 - "Specialized Software Applications" or previous experience with a database management software program.

COURSE OBJECTIVES

Upon completion of the course, the student should be able to:

    1. introduce the student to the history and legal activities involved in records management and the need for maintaining records and recorded information
    2. educate the student regarding the systems and procedures used in the information cycle--from the creation or acquisition of a document through its use, storage, protection, and final disposition
    3. understand and apply the principles of alphabetic, subject, numeric, and geographic filing as they apply to records management programs
    4. develop student’s knowledge and skills in the areas of technology involved in records management specialized functions; such as, micrographics, computer-databases, word processors, and optical disks
    5. understand and apply principles of business management (planning, organizing, staffing, and controlling) as they apply to filing problems in records management
    6. evaluate and outline the requirements of an archival management system
    7. inform the student of career opportunities available in records management
    8. equip the student with technical skills for entry-level positions that may lead to supervisory or middle-management positions in records management.

MAJOR TOPICS TO BE COVERED

    1. Records management history, legislation, and career opportunities
    2. Basic rules for records management
    3. Database applications in records management
    4. Subject, numeric, and geographic storage and retrieval systems
    5. Records management technology
    6. Records control and management
    7. Records management equipment and supplies
OPTIONAL TOPICS
    1. Case studies
    2. Field trips
    3. Co-op work experience
    4. Guest speakers

 

 

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