Protocols

NOVA is committed to creating a safe environment that promotes student success. This document outlines specific protocols for the implementation of Campus Assessment, Response and Evaluation (CARE) teams on individual campuses.

1. Each campus, plus ELI, will support a CARE team chaired by the Dean of Students. For ELI, the team will be chaired by the Director of ELI.

2. Each team will consist of at least five members and will include representatives, when available, from student services, law enforcement, teaching faculty and administrative faculty.

3. Team members serve for a minimum period of one year. The team chair, in consultation with the appropriate administrative council member, will designate new team members. Membership will rotate so that the team always has a balance of new and old members.

4. There will be a college level CARE team responsible for the oversight of the program, including training and database management. For the 2009-2010 pilot year, the college team will consist of the Special Assistant for Student Mental Health and Behavior, the AVP for Student Services and Enrollment Management and a part time project assistant, as needed.

5. All team members will be trained on NOVA's assessment and intervention protocols.

6. The College will define "concerning behaviors" and train the community in reporting them.

7. The CARE teams will meet on a regular basis (non emergency) to review incident reports (IR). 

8. For the 2009/2010 year, the college team will be automatically notified by email when an IR is submitted through the Maxient conduct manager program.

9. In an emergency situation, the college team, in consultation with the campus team will respond.

10. In a non-emergency situation, the college team will forward the case to the appropriate campus team who will then be responsible for all investigation and follow-up.

11. The campus team will use a feedback loop (within the database) to confirm to reporting employees that IRs are being acted upon.

12. The team will review and evaluate the IR using the NaBita assessment tool.

13. The team will develop an implementation and follow up plan.

14. Cases will be tracked using the Maxient conduct manager.

15. Reports will be generated as requested.

For concerns about faculty or staff, contact Employee Relations, Human Resources Division at 703.323.3050 or 703.323.3110.