The following are detailed instructions for completing the employee Direct Deposit Authorization Form:

1. Yes - Place a check mark in the box at the top of the form to sign up for direct deposit.
2. Name of Financial Institution and City/State and Checking/Savings - Enter the name of your bank and branch, city and state. The type of account must also be shown. Place a check mark in the box for either Checking or Savings.
3. Signed - You must sign the form.
4. Date - Enter the date on which you signed the form.
5. Social Security Number - Enter your nine digit social security number. This number must be the same as the SSN used in the payroll system.

Once completed, print the form and attach either a current deposit slip, a voided check, or a copy of a voided check. It will be used to verify the bank and account information.

Return the completed form with attached deposit slip or voiced check as soon as possible to Human Resources.

How does the Direct Deposit process work?

1. The complete process takes three pay periods. The Central Payroll master file record for each employee is updated to include the required bank and account number coeds. On the following payday, the bank data in the master file is electronically transmitted to your bank for verification as acceptable for future actual direct deposits. (No money is sent at this time; this is a test.)
2. On the next payday, a penny deposit is automatically made to your account using the same process. This step is used to ensure that when actual net pay deposits are automatically transmitted, the net pay amount will be properly handled by the receiving bank. During these two pay periods, your paycheck will be at your Campus Business Office.
3. Unless your bank advised the Department of Accounts of a problem with an account number, direct deposit will begin on the next payday. Instead of receiving a paycheck, you will receive an "Earnings Notice" each payday, which shows the bank and account to which the net pay amount is deposited. You will continue to receive Earnings Statements which detail the gross-to-net earnings.
4. While on Direct Deposit, you must first notify Human Resources before you close your old account, or if you should change banks and/or account numbers. The process of changing banks and/or account number takes approximately three pay periods during which time your paycheck will be sent to your Campus Business Office.