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Home > Faculty & Staff > Human Resources > Benefits > Savings for Retirement > VRS Retirement

VRS Service Retirement

The following information is designed to assist you in preparing your retirement papers and reviewing information to achieve an orderly transition from an active to retiree status. VRS will accept your retirement application as early as 90 days prior to the retirement date. Incorrect or incomplete information may delay processing. So remember: APPLY ON A TIMELY BASIS!

Helpful Hints
Here are some helpful hints to keep in mind when assembling your VRS retirement package.

  • Before beginning the Service Retirement Application (VRS-5), please read the instruction page. This page fully explains all information needed to correctly complete the application. Omitted or incorrect information will slow down the application process and could result in a delay of benefits.
  • The Service Retirement Application (VRS-5) signature page, including spousal notification section, must be notarized. Please note that notary must actually witness document being signed.
  • VRS will not accept pending applications before 90 days. It is to your advantage, however, to turn in the application as soon as possible to the 90 day window. Therefore, submitting a timely application will avoid any confusion and ensure your benefits are received on time.
  • The VRS retirement materials must all be submitted together in order to begin processing. Please do not send partial information.

Letter of Resignation
In addition to sending in your VRS application packet, you must submit to your supervisor an official Letter of Resignation (NOVA 105-21). Simply completing your VRS packet does not suffice as a letter of resignation; therefore, both must be completed when claiming VRS service retirement. Your letter of retirement/resignation should be submitted via your supervisor as soon as the decision is made, but no later than two weeks prior to your retirement date.

All of the VRS retirement items must be sent together to the Benefits Department to begin processing your retirement: You can bring the information in or send it via inter-campus mail to Human Resources on the Annandale campus (Brault Building, Room 205).

The links shown below connect you directly to the forms you will need to complete the application process. To view and print these forms, you will need to have the Adobe Acrobat© reader installed. Please click here to install this reader if you do not currently have it.

Before beginning, make sure to read the cover page of the VRS-5 for full instructions.

  • A Service Retirement Application (VRS-5). NOVA's Employer Code is 30280. This form must be notarized. If you bring the Service Retirement packet with you to the Brault Building office 205, someone in the human resources office will notarize the form for you.
  • The spousal acknowledgment section of the application signed and notarized.
  • A legible copy of your birth certificate;
  • A legible copy of your survivor's birth certificate if you are choosing a survivor option for your retirement benefit;
  • direct deposit form (VRS-57), with a voided deposit slip or check attached;
  • A beneficiary designation form (VRS-2). This form is only needed if beneficiary information is changing;
  • A health insurance application form indicating enrollment in the state retiree plan or a waiver of participation in the plan. (You have 31 days from your retirement date to either choose or waive coverage in the state retirement group. You can, therefore, submit this application separately from the other materials.)

Please note that some legislative changes affecting your retirement took effect on July 1, 2001. Some of those changes include:

1) Partial Lump-Sum Option (PLOP): This new option provides for a lump-sum payment paid at retirement (in addition to the monthly benefit) for eligible VRS members who work beyond retirement. For more details visit the VRS website.

2) Purchase of Prior Service: The State Assembly made significant changes to the purchase of prior service. Some highlights include:

a.) Employees who worked for an employer covered by VRS and were not eligible for VRS coverage. i.e., P-14 and adjunct may now buy that service at 5%.

b.) Employees hired prior to 7/1/2001 have until 1/1/2004 to contract to purchase available service. Employees hired 7/1/2001 and beyond have three years from their VRS membership date to purchase prior service.

c.) Purchase of Prior Service Credit Form and Memo to Members publication will provide additional information concerning your prospective purchase.

Retiree Health Benefits

The DHRM Website offers detailed information about your health benefits at retirement. The fact sheets available include the following topics:

  • New Retiree Checklist

  • Eligibility, Enrollment and Plan Choices

  • Who to contact for help

  • Making Changes

  • Medicare and the State Retiree Health Benefits Program

  • Enrolling in a Medicare Managed Care Plan

  • Special Retiree Categories

  • Prescription Drugs

  • Appeals Process

  • Survivor Benefits