eVA Security Acceptable Use Acknowledgment Agreement

Instructions:

Each requester or approver must submit two forms: the eVA Security Acceptable Use Acknowledgment Agreement and the AIS Account Permissions Form. Both forms must be submitted at the same time to Purchasing. Read the entire eVA Electronic Procurement System Standards .pdf document. Pay particular attention to the eVA Acceptable Use Acknowledgment Agreement (Appendix B, pages 17-20). Print the Acknowledgment (p.20) and complete the appropriate information.

AIS Account Permissions Form

Instructions:

These instructions relate only to the AIS-eVA project and are not to be confused with any other module. After completing the form, please obtain your supervisor's signature. Send both completed AIS and eVA forms at the same time to Ed Mellon, who will obtain the other signatures.

AIS Account Permissions Form

Page 1
User Name: Enter your full name
EMPL ID: Enter your EMPL ID
eVA Inquiry: Check the add column
eVa Reports: Check the add column
Page 3 - Section 3
Requestor: Enter your EMPL ID
Buyer: Enter your EMPL ID

Asset Management

Asset management follows all procedures according to Procedure Manual (ASPM) rules and regulations. For asset management-related forms, go to http://www.nvcc.edu/depts/vpfinance/aspm/aspm12.pdf.

Small Purchase Charge Card

Three forms are necessary to obtain a small purchase charge card:

• Form 105-118 NOVA Purchasing Charge Card Request
• AIS Security Access Request Form - complete the appropriate modules highlighted in yellow.
• eVA Security Acceptable Use Acknowledgment Agreement - complete and sign p. 20.

Submit the three forms to Yvonne Tharp, the primary program administrator or Ann Martin, the alternate program administrator in purchasing.

Sales and Use Tax Certificate of Exemption

Purchases of goods on behalf of the college are exempt from sales tax.