Acquiring
New AV/PC Software
MPS purchases, receives, and maintains
a license and registration file for all college-owned
microcomputer and audiovisual software. Send all requests
to purchase microcomputer software to MPS. Send all
requests to preview or purchase audiovisual software
to MPS. Send requests to review click-on licenses for
free software to Nancy Stafford. Do not charge microcomputer
software to your department's American Express card.
Call Nancy Stafford at 703-323-3294 if you have questions.
Free
Software - BE CAREFUL!
Even free software may have license agreements which
contain legal language which the College cannot agree
to. Usually these are click-on agreements that require
you to click Yes or No before you download the software.
You are not authorized to click "YES" on a
click-on agreement for software you are downloading
to a college machine unless Nancy Stafford has reviewed
the agreement and said it is acceptable.
To Purchase
Microcomputer Software:
- Type purchase request on
form 105-25.
- Include as much information
as possible including type of computer the software
will run on, size of disks, upgrade, site license
for laboratory, etc.
- If you are buying additional
December 2, 2004type ADDITIONAL
COPY on purchase request. Otherwise the request
will be rejected as a duplicate.
- Send purchase requests for
microcomputer software to Media Processing Services.
- Media Processing Services
- Eliminates duplicate purchases
(of software already owned) unless requestor types
something like "purchasing additional copies"
on 105-25. To
view a list of College owned software go here.
- Orders, receives and ships
software and copies of registrations and licenses
to the requestor.
- Maintains a College microcomputer
software inventory list.
- Notifies departments when software
they own has been upgraded.
To Purchase
Audiovisual Software: Videocassettes, CDs, etc.
- Type purchase request on form 105-25.
- Send request directly to Media
Processing Services, AN for quickest service. If you
send request to Purchasing, they will forward request
to MPS.
To Preview
Audiovisual Software: Videocassettes, CDs, etc.
- Type preview request on form 105-25.
- Send request to Media Processing
Services.
- No Charge Preview. Type on
form NO CHARGE PREVIEW and length of preview period.
- Preview Fee. Type something
like: Fee to preview software for 10 days - $8.
- Purchase Preview Disk. Type
that statement. If you later decide to purchase
the entire software package, type a new request.
This is not really a preview. This is a purchase.
- MPS orders and receives preview
software.
- MPS sends to requestor:
- Instruction/Routing sheet which
includes date MPS must have preview software back
in hand if software is to be returned to vendor.
- The software.
- Requestor tries software
and makes decision.
- Send software back:
- Return software to MPS
on time - MPS returns software.
- If you return software
late, MPS may have to accept the software
on your behalf and pay the invoice with funds
from your account.
- Keep software:
- Check "Keep"
option on routing slip.
- Return software and routing
slip to MPS. MPS has to sign a receiving report
to pay the invoice, and MPS must have the
material in hand to sign the report.
- MPS pays invoice and returns
software to department.
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