PROPOSED BUDGET ALLOCATION METHODOLOGY

FISCAL YEAR 2008

After receiving the Preliminary Budget allocation amount from the Virginia Community College System (May) and after NVCC Administrative Council has approved the employee staffing levels and the enrollment targets for the fiscal year (April), proceed with development of the State M&O Budget as follows:

1. Reduce the NVCC allocated budget amount by the appropriations for Library Books, Federal Work Study and Community Education/Workforce Development.

2. Allocate funds for full time Teaching Faculty, Administrative Faculty and full time Classified staff based on NVCC Administrative Council approved staffing levels.

3. Allocate funds for Adjunct Teaching Faculty based on Full Time Equivalent Students enrollment forecast by Office of Institutional Research.

4. Allocate funds for coverage of Fringe Benefits based on estimated fringe benefit rate for full time staff and applicable FICA rate for part-time personnel.

5. Allocate funds for coverage of estimated Utilities/Building Overhead.

6. Allocate funds for Administrative Council approved list of Central Funded accounts.

7. Adjust allocation amount for calculated Community Education/Workforce Development anticipated overhead based on appropriation for Community Education/Workforce Development.

8. Allocate funds for Special Assistance - Handicapped

9. Allocate funds for the Human Resources Employee Development Plan.

10. Allocate funds to a reserve for coverage of possible shortfall in Continuing Education/Workforce Development revenue.

11. Allocate funds to a reserve for unanticipated major repairs and property loss deductibles.

12. Allocate funds to a reserve for coverage of possible shortfall in the approved Full Time Equivalent Students enrollment forecast.

13. Allocate funds for phase out of Medical Education Campus startup support.

PROPOSED BUDGET ALLOCATION METHODOLOGY

FISCAL YEAR 2008

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14. Allocate funds for Administrative Council approved Special projects.

15. Allocate funds for President’s College-wide Innovation projects.

16. Allocate funds for Administrative Council approved Special adjustments.

17. Calculate amount to be distributed as discretionary allocations for College Staff, Campuses, ELI, Building and Grounds and Business Managers.

18. Allocate discretionary funds to College Staff by applying the percentage change from previous fiscal year to the amount available for distribution after Steps 1-15. Allocate the remaining funds to the Campuses, ELI, Building and Grounds and Business Managers.

19. Distribute College Staff allocation by division based on the percentage change from the previous fiscal year (prior year division base amount times percentage change).

20. Calculate Campuses/ELI and Building and Grounds/Business Managers share of allocation amount bases on historical percentage split.

21. Distribute Campuses and ELI allocation share based on programmatic mix, student headcount and full time equivalent student percentages after adjusting for floor amount (80,000 campuses and 40,000 ELI).

22. Calculate Building and Grounds and Business Managers portion of allocation based on historical percentage split.

23. Distribute Building and Grounds and Business Managers portion of allocation based on the Vice President of Financial Administrative Services calculated distribution.

(Rev 2/07 BLP)