1.1 Purpose

This manual describes procedures for the development, approval, modification, evaluation, and discontinuance of programs and courses at Northern Virginia Community College (NVCC). The term curriculum includes credit courses, certificates, degrees, and other areas related to the college instructional programs.

1.2 College Constituencies with Curricular Responsibility

Curricular actions must pass through several internal steps. The college constituencies described below often participate in curriculum development.

As part of the Virginia Community College System (VCCS), NVCC must abide by VCCS policies. The VCCS is part of the state system of higher education, which is coordinated by the State Council of Higher Education for Virginia (SCHEV).

VCCS
State policies with regard to instructional programs are found in Section 5 of the VCCS Policy Manual.

Academic Services and Research
Academic Services and Research is the unit of the VCCS central office that deals with system-wide review of curricula and courses. This unit is headed by a vice chancellor and staffed by two directors of Educational Planning as well as other individuals who may assist with planning for academic programs. A Planning and Policy Specialist maintains the Master Course File (MCF), which is an online list of all courses approved for current use by any VCCS institution. A separate Workforce Development unit is headed by a different vice chancellor; however, the two units collaborate frequently.

Academic and Student Affairs Council
The Academic and Student Affairs Council advises the Vice Chancellor for Academic Services and Research on policy issues. The Council includes the academic vice presidents and their associate vice presidents, provosts and deans of student services. The Academic and Student Affairs Council has several subcommittees whose work may influence NVCC curricular decisions. The Course Review Committee, which includes division deans, reviews proposals for new and revised courses. The Educational Programs Committee considers issues surrounding groups of courses or entire disciplines or groups of disciplines. The Faculty and Curricular Issues Committee, the Student Services Committee, and the Workforce Development Committee also may make recommendations that affect NVCC's curriculum.

State Board for Community Colleges
The State Board for Community Colleges is the regulatory board for the VCCS. New diploma, certificate, and associate degree programs must be approved by the State Board.

SCHEV (State Council of Higher Education for Virginia)
Degree programs new to the College must be approved by SCHEV, which also requires periodic evaluation of all programs and assessment of student learning. SCHEV also promotes articulation among VCCS institutions and senior institutions in Virginia.

Southern Association of Colleges and Schools (SACS)
The Commission on Colleges of the Southern Association of Colleges and Schools (SACS) is the regional accrediting body in the 11 southern states (Alabama, Florida, Georgia, Kentucky, Louisiana, Mississippi, North Carolina, South Carolina, Tennessee, Texas and Virginia) and in Latin America for those institutions of higher education that award associate, baccalaureate, master's or doctoral degrees. NVCC is accredited by SACS. In order to maintain this accreditation the college must adhere to requirements for educational programs as specified in the Principles of Accreditation: Foundations for Quality Enhancement. Some SACS requirements, while not written, are "understood."

Program Accreditation
Some occupational/technical programs participate in specialized accreditation offered by professional organizations. In some cases, this accreditation is required in order to enable graduates of the program to enter the work force and/or be eligible for certification and licensure. Specialized accreditation does not relieve a program of the state, college, and regional requirements.

Assessment activities at NVCC focus on the improvement of student learning. The periodic and systematic review of academic programs is the primary activity through which we determine that the academic programs are effective and that our students are learning. All degree programs along with their related certificates and career studies certificates, as well as "stand-alone" certificates, career studies certificates, and general education disciplines are reviewed according to a schedule approved by the Curriculum Committee and the Administrative Council. Degree programs, certificates, and career studies certificates are to be evaluated every five years. General education disciplines are to be evaluated on a ten-year cycle. Programs that are accredited or approved by external agencies are reviewed on a cycle that mirrors their accreditation or approval schedule.

Program and discipline reviews culminate in a report that includes an action plan. The Curriculum Committee accepts these reports, sometimes with modifications to the action plan. The Administrative Council approves action plans for implementation. Cluster chairs submit implementation reports to the Curriculum Committee approximately one and two years after their action plan was approved. The Curriculum Committee may recommend additional implementation reports if action plans have not been implemented satisfactorily.

Programs accredited by external agencies submit a modified evaluation report to the Curriculum Committee including the recommendations of the accrediting agency and an action plan based on those recommendations. The program and general education discipline evaluation process is detailed in Guidelines for Program and Discipline Review.

2.1 Curriculum Structure and Terminology

SCHEV and the VCCS structure curricula in several levels. The broadest level is the cluster. There are seven clusters: transfer, agriculture and natural resources technology, arts and design technology, business technology, engineering and industrial technology, health technology, and public service technology. Under clusters are several programs (identified by the SCHEV or CIP [Classification of Instructional Programs from the National Center for Education Statistics] Code). Under each of the programs there may be one or more majors. A degree or a certificate may be a major, and each has a separate VCCS code number. Specializations to degree majors, plans of study for Technical Studies, and career studies certificates are not identified by VCCS or SCHEV by a separate code but do have an NVCC curriculum code. This means that when the VCCS or SCHEV review productivity, they view a parent degree and its specializations as one curriculum and they view all career studies certificates as one program. Sometimes curricula that the College considers separate programs, such as Accounting and Business Management, share the same CIP code and so are considered as one program for SCHEV productivity purposes.

2.2 Types of Degrees

NVCC offers four types of degrees: AA, AS, AAA, and AAS.

NVCC offers two types of certificates: certificates and career studies certificates.

NVCC does not offer diploma programs.

2.5 Submitting Proposals for New or Revised Curricula

Proposals for new or revised degree majors, specializations, or certificates may originate with any faculty member, curriculum advisory committee or NVCC Board member, division or student development dean, or provost. The initiator of a proposal should contact the Associate VP for Curriculum & Enrollment Services early in the development process to ensure proper coordination and scheduling of the steps in the proposal process. All draft materials should be submitted electronically to the Associate VP for review at least three weeks before the Curriculum Committee meeting at which the initiator wishes the proposal to be considered. The initiator is responsible for preparing all materials. All proposals and supporting materials must be submitted to the Associate VP through the appropriate division dean and campus provost for Curriculum Committee review.

In cases of multi-campus programs, the proposal should first be reviewed by the appropriate faculty discipline cluster and each division dean who has responsibility for the program. It is not necessary for each of these parties to recommend approval of a proposal for it to be forwarded to the Curriculum Committee for consideration. However, the Curriculum Committee typically works through consensus. Programs having multi-campus impact which are strongly opposed by one or more campuses are less likely to be recommended for approval. When a discipline is offered at more campuses than is the program for which it forms the basis (e.g., MKT), the division deans at those campuses must be informed of proposed new curricula before the curricula are brought to the Curriculum Committee. Similarly, if campuses have related but different programs (e.g., Construction Management AAS and Carpentry Apprenticeship Certificate), division deans should be informed of program proposals prior to their submission to the Curriculum Committee. In both cases, any major objections should be considered seriously and, if the proposal moves forward, addressed in the memorandum justifying the program proposal.

Occupational/technical programs must also be reviewed by the appropriate curriculum advisory committee prior to submission. In cases of new occupational/technical programs where a curriculum advisory committee does not exist, a curriculum advisory working group consisting of representatives from the industry where graduates are to be employed must be formed to assist in the development of the program.

Avoid duplication of existing programs and courses. The VCCS will not approve courses that duplicate those that already exist. Degree and certificate programs are reviewed to assure that they do not duplicate those at other VCCS colleges in the region; since NVCC is its own region, this is generally not a problem. When proposing new specializations in degree programs, avoid spreading a limited potential student population over too many courses, and, therefore, reducing the productivity of all courses.

2.5.1 Establishing New Curricula
The curriculum development process is outlined below:

Program Title:

_ Electronic Cover Memo

_ Correct title
_ Purpose/objectives
_ Total credits per semester correct w/no more than 18 credits/semester unless STD is an additional 1 credit
_ Overall total correct
_ Total credits (60-63 for AA or AS; 65-69 for AAA or AAS; 65-72 for health technologies except Nursing)
_ General education

_Electronic VCCS 102 Form

_ Correct title
_ Initiation date
_ Classification
_ Costs
_ Faculty
_ Enrollment goals
_Job openings or transfer opportunities

• Use Arial 12-point font.
• Use justified margins.
• Provide a table of contents.
• Number the pages.
• Scan in all documents that are not keyed in—use no paper attachments.
• Submit everything electronically as one document.
• Do not print out referenced web pages.

• Provide student surveys and/or current enrollments in related courses/programs. If a survey is used provide a copy of the instrument and the survey results in numerical form.
• Provide information on program assessment. The plan should be systematic, rigorous and provide for external validation by a third party. Programs leading to outside licensure/certification may use exam pass rates as evaluation data.
• Note potential high school pipelines, Continuing Education courses, or other NVCC programs that are likely to contribute students.

• Each letter of support must show how the business will benefit, what the author’s connection is to the business, and the number of future job openings that business could fill with program graduates.
• Do not use form letters of support that differ only in the signature.
• Do not rely on national data. Use regional data such as that supplied by the Department of Labor, the VEC, or in Virginia View.
• Explain why, if this or a similar program was discontinued by SCHEV in the past, why it will be viable this time.

• Provide data that compares your program with similar programs being offered by other institutions in our service area. This may include technical institutes as well as local universities.
• If other colleges and universities offer similar programs, explain how our new program will compete for students.
• If the program will be part of a consortial agreement, explain how students will be recruited.

*New fees are subject to State Board approval.
 

Program Title:

_ Electronic Cover Memo

Program Title:

_ Electronic Cover Memo

2.5.2 Revising Existing Programs

The following NVCC requirements incorporate the requirements specified by the state (listed in Table 5-1 of the VCCS Policy Manual, see Appendix A), SACS requirements, and those requirements defined by the College.

The SACS Principles do not specify as much as the VCCS does; however, in its 2002 report on NVCC's self-study, the SACS visiting team noted that "speech is not a humanities course" and commented that some math courses (e.g., Introduction to Math) NVCC uses as general education courses are "too narrowly defined" to be used for general education.

The VCCS Policy Manual states: "General Education is that portion of the collegiate experience which addresses the knowledge, skills, attitudes, and values characteristic of educated persons. It is unbounded by disciplines and honors the connections among bodies of knowledge. The following eight elements embody the essence of general education: communication; learning skills; critical thinking; interpersonal skills and human relations; understanding culture and society; understanding science and technology; and wellness."

                                                                                                                                       Degrees

General Education Requirements	AA	AS	AAA	AAS
College Composition	6	6	3	3
Oral Communication	3	3	3	3
Humanities	3	3	3	3
Foreign Language	6	-	-	-
Social Sciences	12	9	6	6
Mathematics	6	6	0-3*	0-3*
Natural Science	8	8	0-3*	0-3*
STD Elective	1	1	1	1
Physical Education/Wellness	2	2	2	2
Computer Competency	0-3	0-3	0-3	0-3
Total credits of general education	50-53	41-44	18-21	18-21
MAJOR AREA REQUIREMENTS	7-13	22-24	44-47	44-47
TOTAL CREDITS ALLOWED	60-63	60-63	65-69	65-69

Eligible Courses: Only courses numbered 100 and above may be used to meet degree requirements. AA and AS degrees should only include courses commonly accepted for transfer.

Oral and Written Communication
Each degree must contain courses that ensure competence in oral and written communication. Various combinations of courses may be used to meet this requirement depending on the degree to be awarded. Because ENG 111 is a foundation course in each degree curriculum, it must appear in the first semester.

For AA and AS degrees, ENG 111-112, College Composition I-II, are required. A 3-credit oral communication course (most often, SPD 110) is also required.

For AAA and AAS degrees, 3 credits in English composition (usually ENG 111, College Composition or ENG 131, Technical Report Writing) and 3 credits in oral communication are required.

Humanities/Fine Arts
Humanities requirements in AA, AS, and AAS degrees may be met by survey courses in art (ART), literature (ENG), humanities (HUM), music (MUS), philosophy (PHI), religion (REL), sign communication (SCM), or the foreign languages. Skill-based courses such as studio art or applied music courses may NOT be used to meet the humanities requirement. Beginning in 2003-04, the catalog will include a list of courses that may be used to meet humanities and other general education requirements.

The major field in AAA degrees is usually one of the humanities or fine arts so a separate humanities elective is not required.

Foreign Language
The VCCS requires that AA degrees include at least 6 credits in foreign language. NVCC requires proficiency in a foreign language at the intermediate (201-202, 6 credits) level which is consistent with the lower division requirements for most BA degrees. Students who must take the introductory 101-102 sequence in the language to qualify for intermediate level courses may use this credit as humanities or general electives in their degree.

Students for whom English is not the first language may have the foreign language requirement waived by the responsible division dean and may substitute electives for the required 6 hours of foreign language. Alternatively, these students may obtain credit for their foreign language proficiency through CLEP exams if such exams exist for their language.

The following footnote should accompany foreign language requirements in AA degrees:

Intermediate level (201-202) proficiency in a foreign language is required. These courses require a 101-102 sequence in the language or equivalent proficiency. Waivers or credit by exam (through CLEP) for previous experience may be available for some languages.

• PED 116, 1 credit, and a PED activities course (1 credit)
• PED 116, 1 credit, and a RPK activities course (RPK 205, RPK 207, RPK 208, RPK 216 or RPK 225)
• PED 116, 2 credits
• PED 220, 2 credits

VCCS policy states that certificates may include courses numbered 10 through 299. Those certificates that are part of a degree program may only include courses numbered 100 through 299. At NVCC, certificates include only 100 and 200 level courses.

Each degree and certificate is assigned a code by SCHEV, VCCS and the College. The office of the Associate VP for Curriculum & Enrollment Services enters these codes into the NVCC computer information system. There are several curriculum code numbers that may be associated with a curriculum.

2.12 Implementation Schedule for Curricular Proposals
Each curricular proposal must include a recommended implementation date. Implementation dates are indicated on forms VCCS 102 and VCCS 103 and in cover memos forwarding curricular proposals.

Additional considerations:

• The period of time between the submission and implementation of new curricula and any revision to existing curricula may be up to one year if they must be approved by SCHEV.
• Should a proposal not gain approval by the time of the requested implementation date, it will be implemented at the next available date (next semester or Catalog as appropriate).
• New programs should be implemented in the Fall semester in which they will first appear in the catalog. Exceptions to this guideline may be made, but tend to cause confusion for graduation clerks and others who track new programs.
• Any approved revision must be implemented within 18 months of approval or will require reconsideration.

VCCS Program Productivity Requirements
The following are program productivity standards set by the VCCS in 2002:

• Transfer degree programs (AA and AS programs) must average at least 20 FTES over the most recent three years.
• Occupational-technical degree programs (AAA and AAS programs) must average at least 15 FTES over the most recent 3 years.
• Certificate programs must average at least 12 students.

3.1 VCCS Master Course File (MCF)
The VCCS maintains the Master Course File (MCF), which lists all approved courses offered in the VCCS. The online version (www.vccs.edu/mcf/alphabut.htm) lists all courses that are available for any given semester. NVCC may use any course listed in the MCF.

3.2 Proposals for New or Revised Courses
For a new course or revisions to existing course title, credit, description, prerequisites, or contact hours, submit the following electronically:
        1.     Cover memo including:
                       Summary of proposed change or new course
                       Justification
                       Cluster faculty and division dean support
                       Support from discipline faculty at other VCCS colleges
                       Effect on transferability (for a transfer course)
                       Curriculum advisory committee review/comments (for occupational courses)
        2.     Emails documenting support by division deans and other VCCS colleges
        3.     VCCS 103 Request for New or Revised Course
        4.     Course content summary in proper NVCC format

Draft materials must be submitted electronically to the Associate VP for Curriculum & Enrollment Services at least three weeks before the Curriculum Committee meeting at which the initiator wishes to present the proposal. After review by the associate VP, the initiator forwards electronic copies to all division deans with the course prefix in which the new course is to be listed. The associate VP must electronically receive the final cover memo, 103 form, course content summary, and supporting emails at least 10 days prior to the Curriculum Committee meeting.

A proposal for a new course that has been approved by the Curriculum Committee and the Administrative Council is usually forwarded to the VCCS for review and approval by the Course Review Committee. However, if that course prefix is being reviewed system-wide at that time, the System Office will instead give the proposal to the prefix review committee so it can become a part of the new set of courses. The Course Review Committee will not consider new courses within one year of approval of a course review packet in the discipline.

New courses will be added to the next catalog in accordance with VCCS Policy, which states, AAll courses to be offered by a college shall be listed in the college catalog.@

If the new course is to be repeatable, the proposing division dean must include this information in the cover memo forwarding the course proposal. If the course is approved, the associate VP will ask the programmer to do the requisite programming and, once the programming has been completed, will inform registrars and discipline faculty that this is the case.
 

 COURSE TITLE:

___ NEW         ___ REVISED

___ Cover Memo

___ Summary of proposed change or new course
___ Justification
___ Summary of effect on transferability (for a transfer course)
___ Cluster faculty and division dean support
___ Support from discipline faculty at other VCCS colleges
___ Curriculum advisory committee review/comments (for occupational courses)

___ Title correct (max 6 words)
___ No related course exists in the VCCS Master Course File
___ Description correct (active verbs, max 60 words)
___ Prerequisites
___ Credit/contact hours correct
___ Justification correct
___ Starting date (after next VP's Meeting)
___ Classification information
___ Provost's signature (optional since VP can sign)

Must be included for every campus that offers courses in the course prefix
___ AL
___ AN
___ LO
___ MA
___ WO

3.3 Course Discontinuation
The discipline cluster may request that a course be discontinued by submitting a paper or e-mail memo through the coordinating division dean to the Associate VP for Curriculum & Enrollment Services.

Courses that were not taught for three years or which do not have a current course content summary on file will be removed from the Catalog and computer database. Courses that have not been taught for three years at any VCCS college are discontinued by the VCCS. Discontinued courses may be reactivated by submitting a current course content summary to the Associate VP for Curriculum & Enrollment Services. If the course has been discontinued at the VCCS level, the associate VP forwards a VCCS 103 form and the new course content summary prepared by the requesting faculty to the VCCS for approval by the Course Review Committee.

3.4 Approval to Offer Courses at Campuses not Approved to Offer a Complete Program (Faculty Handbook 3.8500)
A campus not authorized to offer a given program may offer introductory courses in the major discipline which are required in that program only with prior email approval of the division dean at a campus authorized to offer that program.  Upper-level required courses may not be offered by campuses that lack the program. Campuses without the program may offer general usage courses in the discipline but the division dean should inform the division dean(s) of the campus(es) that offer the program. The content of these courses in the major or discipline shall be under the instructional control of a campus authorized to offer the program.  Instructional control encompasses faculty qualifications, course syllabus, textbooks, and specialized equipment.

When the campus requesting the specialized course offering receives a negative response from the campus authorized to offer the program, the requesting campus may appeal that response to the VP of Academic and Student Services for resolution.

If a campus is authorized to offer a certificate only in a program that has an associate degree, the campus may offer all required courses in the certificate without approval from the campuses offering the degree. However, elective courses in the discipline must be approved.

3.5 Course Numbers
Courses numbered 01-09 are developmental courses. The credits earned in these courses are not applicable toward a degree or a certificate. Courses numbered 10-99 are freshman level courses that may apply to certificate programs (by VCCS policy; NVCC does not do this). The credits earned in these courses are not applicable toward an associate degree. Courses numbered 100-299 are applicable toward associate degrees and certificate programs.

3.6 General Usage Courses
The Catalog specifies several categories of "general usage" courses. These are course numbers that may be used by any discipline. The college generally discourages the use of these courses as specified courses in a degree or certificate program because students may experience difficulty in transferring courses that lack a defined content.

Disciplines may use the general usage courses to test new courses and to respond quickly to requests for rapid implementation of courses.

General usage courses may be implemented with a division dean's approval. College-wide review and course content summaries are not required.

The 93 and 95 series courses are used for regular class sections, whereas the other series are used for individual students.

90-190-290 Coordinated Internship (1-5 CR.)
Supervised on-the-job training in selected business, industrial, or service firms coordinated by the College. Credit/work ratio maximum 1:5 hrs. May be repeated for credit.

93-193-293 Studies In (1-5 CR.)
Experimental courses to test their viability as permanent offerings. An experimental course may be offered twice, after which the course must be approved following VCCS processes for adding new courses to the Master Course File. Credit/work ratio maximum 1:5 hrs. May be repeated for credit.

95-195-295 Topics In (1-5 CR.)
Exploration of topical areas of interest to or needed by students. May be used also for special honors courses. May be repeated for credit.

96-196-296 On-Site Training In (1-5 CR.)
Career orientation and training program without pay in selected businesses and industry, supervised and coordinated by the College. At NVCC, we use this mostly in health technology programs. Credit/work ratio not to exceed 1:5 hrs. May be repeated for credit.

97-197-297 Cooperative Education (1-6 CR.)
Supervised on-the-job training for pay in approved business and government organizations. See eligibility requirements in the catalog. Credit/work ratio not to exceed 1:5 hrs. May be repeated for credit.

98-198-298 Seminar and Project (1-5 CR.)
Completion of a project or research report related to the student's occupational objective and a study of approaches to the selection and pursuit of career opportunities in the field. May be repeated for credit.

99-199-299 Supervised Study (1-5 CR.)
Assignment of problems for independent study incorporating previous instruction and supervised by the instructor. May be repeated for credit.

3.7 Titles
VCCS guidelines state that:

1.     Course titles should not exceed six words or 55 characters, including spacing. Wording of the title should indicate a clear relationship to the prefix or discipline.
2.     Courses should not be cross-listed with other disciplines. Course titles cannot be duplicated except in sequence courses.
3.     Abbreviations should not be used.
4.     References to specific machinery or software should not be included in the title.
5.     References to licensure or certification should be avoided.

VCCS guidelines for course descriptions specify that course descriptions for existing courses should be identical to the description in the MCF (some license is acceptable if it is intended simply to clarify course content or to add prerequisites). In addition:

3.11 Course Content Summaries

The NVCC course dictionary is a database listing all currently offered courses at NVCC. It specifies the campuses on which each course may be offered. In order to enter a course into the Schedule of Classes, a division must be approved to offer that course. The Office of Curriculum & Enrollment Services maintains the course dictionary.

4.1 Function/Membership
The function of the Curriculum Committee is to study the instructional programs of the College, to consider proposals for the development of new programs and their assignment to campuses, to consider proposals for course changes, and to make recommendations for improvement of curricula and related academic policies. Appropriate recommendations are made to the president.

The committee is appointed annually by the president for staggered two-year terms and consists of the following members:

• VP of Academic and Student Services (CS), chair
• Associate VP for Curriculum & Enrollment Services (CS), executive secretary
• 3 Provosts (one from DL Committee)
• 1 Division dean
• 1 Workforce development representative
• 9 Teaching Faculty--including 1 from each campus and at least 3 occupational technical faculty
• 2 Professional Faculty—one from learning resources and one from student services

• New and Revised Courses
• New, Revised, and Discontinued Curricula
• Basic Skills and Placement Policy
• Advanced Standing Policies
• ABLE (Assessment By Local Exam)
• PLACE (Portfolio for prior learning)
• External Credit-by-Exam (CLEP, AP, etc.)
• Transfer Policies (credit transferred to NVCC)
• Faculty Handbook Policies Regarding Curriculum Development and Coordination
• Curricular Elements of the College Catalog
• Program & Discipline Evaluation
• Student Outcomes Assessment

4.4 Quorum and Voting Procedures
A simple majority of the total committee membership is needed to conduct any vote. The chair votes only in case of a tie. The executive secretary has no vote. Any vote on college policy or new programs requires a majority of those present and voting to pass. Abstentions are not counted as affirmative or negative votes.

Meetings are open to all NVCC faculty. Visitors who are not College employees may be invited to attend meetings at which items about which they are knowledgeable are

discussed. However, visitors who do not work for NVCC must leave the room while the committee completes debate and votes on those items.

4.5 Minutes
The Associate VP for Curriculum & Enrollment Services is the executive secretary for the Curriculum Committee and records, distributes and maintains a permanent record of the minutes of committee actions. Draft minutes will be emailed to committee members soon after the meeting. Final minutes are attached to the Curriculum & Enrollment Services web site upon approval by the committee.

4.6 Meeting Notices
A tentative schedule of meetings for the academic year is developed by the Associate VP for Curriculum & Enrollment Services and distributed prior to the first meeting of the year. The approved meeting schedule is posted on the Curriculum & Enrollment Services web page and published in the Intercom. Approximately two weeks prior to each meeting reminders are distributed to committee members, division deans, and persons submitting proposals.

4.7 Agenda Items
Agenda items may be submitted by any member of the NVCC faculty. Items must be forwarded to the Associate VP for Curriculum & Enrollment Services through the faculty member's division dean or supervisor and campus provost. Items that affect more than one campus must include evidence that the other affected campuses have been consulted; this evidence is usually in the form of email from other division deans. Agenda items must emailed to the Associate VP for Curriculum & Enrollment Services at least 10 days prior to the meeting, including all supporting materials. In most cases, the final agenda item is the result of several drafts edited by the associate VP. Agenda items lacking complete supporting material generally will be tabled until a future meeting.

4.8 Catalog Deadlines
Typically, the November/December meeting of each academic year is the last meeting at which curricular items not requiring state approval may be submitted for the following year's catalog (example: November 2001 was the last meeting for the 2002-03 Catalog). This includes new and revised courses, new specializations and career studies certificates, program discontinuances, and revisions of existing curricula.

The last Spring Semester meeting of each academic year is generally the last meeting at which curricular items requiring state approval may be submitted for the catalog for two academic years later (example April 2003 was the last meeting for state-approved items for the 2004-05 Catalog). This includes new degree majors and certificates.

4.9 Guidelines for Readers of Program & Discipline Evaluation Reports
Two members of the Curriculum Committee are appointed to read and review each program or discipline evaluation report. Readers will receive a copy of the complete report. Because of their length, appendices will normally not be provided but readers may request a copy of the appendices by contacting the office of the Associate VP for Curriculum & Enrollment Services.

After reviewing the report, readers should compare impressions and recommendations. They should then discuss their impressions and specific concerns with the chair of the cluster being evaluated and the chair of the cluster.

Readers should present a single, joint report to the full Curriculum Committee. Readers should provide all committee members and representatives of the program with a copy of their comments. Except for the readers, committee members will have only the executive summary and action plan portions of the report. If the readers wish to suggest an addendum to the report, this should be sent to the Associate VP for Curriculum & Enrollment Services' office for inclusion with agenda materials.

The chair of the evaluation committee and appropriate division deans, assistant division deans, and assistant division dean/program heads will be invited to attend the meeting to respond to the questions and comments of the readers. It is important that the reviews be presented in an objective and constructive manner.

Readers should refer to the Program and Discipline Review Guidelines to see what the review committees are expected to do.

Readers should provide the committees with a written summary of the information indicated below. Information in the body of the report that supports any recommendations should also be provided in the readers= report (remember members won’t have the full report). Written comments of the readers should be forwarded to the chair of the evaluation committee and the coordinating division dean prior to the review at the meeting.

A response to each recommendation is required. Responses to suggestions are strongly encouraged, but not required. Readers should review the approved action plan to make sure that all recommendations have been addressed. In some cases, the respondent may be able to make a case that conditions have changed and no longer warrant the recommendation, or that the recommended action needed to be modified. If the reader wishes to refer to the initial evaluation report to understand more fully what conditions warranted each recommendation, she/he should request the report from the Associate VP for Curriculum & Enrollment Services.

The written summary of the reader’s comments is for the committee and should include:

• the major actions taken,
• any recommendations that have not been addressed,
• any significant changes that are reflected in the implementation report, and
• any recommendations for continued action or follow-up to assure full implementation.

TO DO THIS	SAY THIS:	May You Interrupt a Speaker?	Must it be Seconded?	Debate?	Able to Amend?	Vote Required?
Object to procedure or personal affront	"Point of order"	Yes	No	No (1)	No	(2)
Ask for a vote by actual count to verify voice vote	"Division of the House"	Yes	No	No	No	None
Object to consideration of some undiplomatic or improper matter	"I object to the consideration of this question"	Yes	No	No	No	2/3
To take up a matter that was previously tabled	"I move we take this from the table"	No	Yes	No	No	Majority
Reconsider something disposed of	"I move we reconsider our action"	Yes (3)	Yes	Yes (4)	No	Majority
Reconsider something out of scheduled order	"I move we suspend the rules"	No	Yes	No	No	2/3
Vote on a ruling by the chairman	"I appeal the chairman's decision"	Yes	Yes	Yes	No	Majority
Adjourn meeting	"I move that we adjourn"	No	Yes	No	No	Majority
Complaint or when motion is not in order	"Point of privilege"	No	Yes	No	Yes	Majority
Suspend further consideration of something	"I move we table it"	No	Yes	No	No	Majority
End debate	"I move the previous question"	No	No	No	No	2/3
Postpone consideration	"I move we postpone this matter until..."	No	Yes	Yes	Yes	Majority (5)
Having something studied further	"I move we refer this matter to a committee"	No	Yes	Yes	Yes	Majority
Amend a motion	"I move this be amended by..."	No	Yes	Yes (6)	Yes	Majority
Introduce business	"I move to..." or "I move that..."	No	Yes	Yes	Yes	Majority

(1) Unless chairman submits question to assembly.

(2) Decision of the chairman, unless chairman submits question to assembly.

(3) When the other person has not begun to speak.

(4) If the original motion as debatable

(5) Unless a special order

(6) If motion to be amended is debatable.

Please Note: The motions or points listed above are in an established order of preference. When any one of them is pending, you may not introduce another that is listed above it.
 

THE MOTIONS LISTED ABOVE ARE IN ORDER OF PREFERENCE...
BELOW THERE IS NO ORDER...
 

Protest Breach of Rules or Conduct	"I rise to a point of order"	Yes	No	No	No	No Vote(4)	No
Vote on a Ruling of the Chairman	"I appeal the chairman's decision"	Yes	Yes	Yes	No	Majority(5)	Yes
Suspend Rules Temporarily	"I move to suspend the rules so that..."	No	Yes	No	No	2/3	No
Avoid Considering an Improper Matter	"I object to consideration of this motion"	Yes	No	No	No	2/3 (6)	-- (7)
Verify a Voice Vote by Having Members Stand	"I call for a division" or "Division!"	Yes	No	No	No	No Vote	No
Request Information	"Point of information"	Yes	No	No	No	No Vote	No
Take up a Matter Previously Tabled	"I move to take from the table..."	No	Yes	No	No	Majority	No
Reconsider a Hasty Action	"I move to reconsider the vote on..."	Yes	Yes	-- (8)	No	Majority	No

NOTES	(1) Unless vote on question is not yet taken.	(2) Unless the committee has already taken up the subject.	(3) Only if the motion to be amended is debatable.	(4) Except in doubtful cases.	(5) A majority vote in negative needed to reverse ruling of chairman.
	(6) A 2/3 vote in negative needed to prevent consideration of main motion.	(7) Only if the main question or motion was not, in fact, considered.	(8) Only if motion to be reconsidered is debatable.

5.1 Membership/Function
The Advanced Standing Committee is a subcommittee of the Curriculum Committee. It reviews all requests for advanced standing and develops recommendations for acceptance and course credit equivalencies, in conjunction with the faculty and in accordance with college policy.

The VP of Academic & Student Services appoints the committee. Appointments are for staggered two-year terms. The committee consists of the following members:

• Associate VP for Curriculum & Enrollment Services
• Registrar of each campus
• Tech Prep Co-directors
• 3 Counselors
• 5 Instructional Faculty (1 from each campus)
• 1 Division Dean
• 1 Dean of Student Development

5.2 Procedure for Submitting Requests to Advanced Standing Committee
Requests to the Advanced Standing Committee come from a variety of sources. Faculty, students, administrators, and other schools and training facilities can request that the subcommittee consider a proposal for granting credit to a student or students.

Requests to this subcommittee are made in writing and submitted to the chair of the subcommittee, who then places the proposal on the agenda for discussion and consideration at a subsequent committee meeting. The individual, institution, or agency should submit supporting documentation so that committee members can make as informed a recommendation as possible.

When deemed necessary by the subcommittee, a request may be referred to the appropriate faculty discipline cluster for review and recommendations before it is further considered by the subcommittee.

Once the subcommittee has reviewed and discussed the request, including any input from an involved discipline, a proposal is made and voted upon. If the subcommittee recommends the proposal, then the chair of the Advanced Standing Subcommittee writes a proposal to the Associate VP for Curriculum & Enrollment Services, requesting that the proposal be placed on the agenda for a subsequent Curriculum Committee meeting.

The Advanced Standing Subcommittee is a recommending body. It is the province of the Curriculum Committee to approve or not approve a proposal to grant advanced standing. Proposals for college policy from the Advanced Standing subcommittee are referred by the Curriculum Committee to the Administrative Council for final disposition. If approved, the proposal then becomes a change, addition, or exception to college policy.

5.3 Procedures by Which Committee Decisions Are Made
College policy for the evaluation of transfer credit is outlined in the "Transfer of Credit Guide," and in a separate publication for students, "College Credit Through Advanced Standing." The committee's interpretation of that policy forms the basis for making recommendations. The committee follows guidelines for advanced standing recommended by the American Association of College Registrars and Admissions Officers (AACRAO). The committee also relies on recommendations made by the American Council on Education (ACE) from its series of books on higher education. Those books include: Guide to the Evaluation of Educational Experience in the Armed Services, The National Guide to Educational Credit for Training Programs, and A Guide to Credit by Examination. Final determination for acceptance of specific course credit rests with the specific academic discipline faculty. Once approved, discipline faculty may determine how a course is to be used in a student’s curriculum, but they may not refuse to accept the credit. At times, more detailed information about a course or training experience, or close review of an examination for which credit is granted is in order before endorsement is given.

5.4 Appeals Procedures
When a student seeks to meet a specific program requirement by using credit from a course that has been successfully completed at another college or university, and that course has been evaluated as one which is not equivalent to one in the College Catalog, the student should initiate a "Petition for Waiver and Substitution of Course" (NVCC form 125-32). Generally, such a petition is initiated by the student in cooperation with his/her faculty advisor. The faculty advisor must sign the form and then forward it to the division dean, who must also approve the petition. The campus provost gives final approval for the petition.

Should approval for the substitution or waiver be denied, the student has the right to appeal his or her petition to the next higher authority, i.e., from faculty advisor to division dean to provost. As with any request of this nature, presentation of supporting documentation - a course description, syllabus, or course outline - is helpful in making a fair and reasonable decision.

5.5 Student Eligibility
The general policies listed below apply to students seeking advanced standing:

1.     To be eligible to apply for advanced standing, a student must be officially program placed in a curriculum offered at NVCC.
2.     Total credits possible through all forms of advanced standing must conform to the residency requirements for the particular curriculum, as stated in the current NVCC Catalog. Effective fall semester 1993, a minimum of 25% of the total number of credits for any degree or certificate must be earned at NVCC.
3.     An unlimited number of credit hours may be accepted from the CLEP, ETS, ABLE and DANTES (formerly USAFI) exams mentioned. However, the residency requirements listed above still apply.
4.     The student's curriculum division dean or designee is responsible for final determination of the use of credits in the student's curriculum.
5.     All accepted advanced standing credits will be acknowledged and recorded on the student's permanent record, with the transferring agency identified. No unsuccessfully attempted advanced standing applications or examinations results will be recorded on the student's permanent record.
6.     No grades, scores or grade points will be recorded on the student's permanent record for credits earned through advanced standing procedures.

Course Prefix and Number:                                                         Course Title:

Submitted by:

The following items have been included (please check that each is included):

____ 1.     List of course objectives written in student performance terms and specific enough to allow analysis of each test item's relation to the objectives.

____ 2. Test items keyed to objectives - each test item must have a reference to a supportive objective.

____ 3. Correct response key.

____ 4. Level of acceptable performance. Minimum acceptable score = __________.

____ 5. Content determined to be appropriate by (list mechanism(s) used):

____ 6. Level of difficulty determined to be appropriate by (list mechanism(s) used):

____ 7. Cross-campus coordination: The division dean at each campus approved to teach the course must review and sign a copy of the endorsement below.
 

ENDORSEMENTS

___ recommend approval         ___ do not recommend approval

comments:
 

________________________________ ________________
Division dean                                                 Date
 

5.7 Secondary School/Community College Articulation Guidelines

Articulation agreements exist to enable students to move from high school to community college in related technical/occupational programs without duplicating previous course work.

Tech Prep
In Spring 1996 the NVCC president and all school district superintendents signed a general Tech Prep articulation agreement. This agreement indicates that the program-specific agreements will be appended to the general agreement as they are developed. It also specifies the following will be included in the attachment:

1.     Jointly Approved Competencies
2.     Satisfactory completion of specified high school course(s)
And Competency Validation by one or more of the following:
        - portfolio
        - NVCC approved test
        - successful completion of a subsequent college course
        - other jointly approved mechanisms
3.     Type of college award
        - college credit for equivalent introductory course
        - waiver of introductory course (no credit)
        - access to dual enrollment
4.     Enrollment at NVCC within two years of graduation from high school (or subsequent review of competency by college division dean).
5.     Implementation procedures
6.     Beginning dates and dates for review/update or expiration

Signatures: The general articulation agreement was negotiated so that the superintendent could designate signatories other than him/herself. The VP of Academic and Student Services will sign all attachments for NVCC.
Each school district will decide who shall have the authority to sign for their secondary school.

Based on these requirements the attached format has been developed for high school articulation agreements. This format is available electronically from the office of the Associate VP for Curriculum & Enrollment Services.

The following process and format for all new high school articulation agreements was approved by the 1997-98 Curriculum Committee. Per Dr. Wheelan, we don’t do these any more.

Process:

Initiating New Agreements:
Agreements will be negotiated with the full participation of the assistant division dean/program head/cluster chair and the division dean responsible for the program/cluster.
 
When the faculty feel the agreement is ready to go forward, they or the school district representative will send a completed sign-off sheet and the agreement to the Associate VP for Curriculum & Enrollment. The sign-off sheet will indicate that the following NVCC faculty and administrators approve of the articulation agreement:

• Assistant division dean/program head/cluster chair
• Division deans of all affected campuses
• Provosts of all affected campuses; this includes the provost of the campus in whose service district the school district falls if not the same as the campus with the program (e.g., if Air Conditioning & Refrigeration makes an agreement with Arlington County Schools, the AL provost will be informed as well as the WO provost).

The Associate VP will inform members of the Advanced Standing Committee, registrars, and counselors of each new agreement and add it to the College Credits Through Advanced Standing booklet.

Maintaining Existing Agreements:
NVCC faculty will review all agreements and the high school courses on which they are based at least once every two years to be sure the high school courses are still comparable to NVCC courses.

The Associate VP will send an annual or biannual survey to public school representatives with whom NVCC has high school articulation agreements. The survey will ask the respondents to review agreements for changes in faculty contact persons, texts, and the number of students in the articulated high school program.

Format for Non-Tech Prep Agreements:

• Tech Prep sets a good example.
• But add implementation and review dates (within two years).
• Agreements are with NVCC, not a campus. Of course, many programs are only at one campus, but the agreements are with the college as a whole (because students might come here and take general education courses at any campus).
• Specify within how many years of high school graduation students must request NVCC credit.

For our files, attach sign-off sheet.

The Articulation Committee reviews and recommends policies and procedures on post-secondary articulation. Recommendations for changes to articulation policies are sent through the Curriculum Committee to the Administrative Council for implementation.

NVCC seeks to develop high quality articulation agreements with other regionally accredited institutions of higher education that will provide pathways for the continued education of its students. NVCC does not form articulation alliances with institutions until they become regionally accredited. However, NVCC invites colleges and universities that lack regional accreditation to initiate discussions on articulation. Agreements may be drafted so that they are ready to sign when the senior institution receives full regional accreditation. At that time, NVCC will begin to accept in transfer credits for courses taken while the institution was in candidacy for regional accreditation.

In general, colleges and universities that lack regional accreditation may not participate in NVCC transfer events and may not market their programs on NVCC campuses. However, members of VACRAO that are on the VACRAO tour may attend the transfer fair that is part of the tour.

The President or Vice President of Academic and Student Services may make exceptions to allow institutions lacking regional accreditation to participate in transfer events. If such institutions do attend transfer events, they will be identified as "non-regionally accredited."

To facilitate the development of these agreements, the following guidelines were approved by the 1997-98 Curriculum Committee.

Procedure
College-wide articulation agreements may be initiated by division deans or the VP of Academic and Student Services, but often are initiated by the receiving institution. Program-specific agreements may be initiated by assistant division dean/program heads or division deans or by other institutions. In any case, the following procedure must be followed.

• The initiating party informs the Associate VP for Curriculum & Enrollment Services early in the process to solicit her help and to avoid duplicative efforts.
• The associate VP will assure that all participants understand the process.
• The associate VP will review draft agreements.
• She will forward nearly-complete draft agreements to the Articulation Committee for review and comment and will submit the committee’s suggestions to the representatives of both institutions.
• Program-specific agreements also must be reviewed by the faculty cluster and by division deans and provosts with the program.
• After their comments, if any, are incorporated, the associate VP forwards the draft agreement to the VP of Academic and Student Services for review and comment.
• When any suggestions made by the VP have been addressed, the president signs the agreement, sometimes, but not always, in a public ceremony.
• One original, signed agreement is retained by the receiving institution and one is retained by NVCC. These are stored in the Office of Curriculum & Enrollment Services.
• The associate VP informs the college at large of new college-wide articulation agreements. Articulation agreements are listed in the catalog and on the Curriculum & Enrollment Services web site.

• The institution’s correct name
• Clear statement as to whether the agreement is for the entire four-year institution or is with one of its colleges, campuses, or programs
• College-wide articulation agreements may include special stipulations for individual schools or colleges within the university
• Clear statement as to whether the agreement is for all of NVCC or is for a specific program
• Clear about whether AA and AS graduates will receive junior status and whether their general education requirements will be considered as met
• Clear about what grade is needed for courses to transfer
• Clear about what happens to transfer students when degree requirements at the senior institution change or if a degree is discontinued
• Signature of person from four-year institution, with his/her name and correct title printed below
• Signature of NVCC President (as of Dr. Belle Wheelan’s tenure)
• Date on which the agreement becomes effective
• Date by which it must be either reviewed or terminated

• Priority admission for students who have completed an AA or an AS degree at NVCC
• Junior status for these students
• General education requirements met for these students
• Clear statement as to whether students may enroll at both institutions simultaneously, and if so, how this affects financial aid arrangements
• Special financial aid or scholarships for NVCC graduates
• Clear statement as to whether students may take NVCC courses after being admitted to the senior institution
• Course equivalencies as an addendum
• Acceptance of common courses that NVCC offers at the 200 level but which the other institution offers at the 300 level
• Addenda showing articulation of specific programs
• Agreement that the four-year institution will forward to NVCC transfer data for any year in which ten or more NVCC students transfer to that institution
• Permission for each institution to use the other’s name in publications such as the catalog

1.     Accredited institutions: NVCC generally will only negotiate articulation agreements with regionally accredited colleges and universities. An articulation agreement allows the receiving institution to use NVCC's name in its literature and may represent an endorsement of the receiving institution in the eyes of NVCC students. Also, many students reverse transfer back to NVCC.

2.     Degree as a unit: It is desirable for students to have the associate degree accepted as a whole. This encourages students to complete the degree prior to transfer. Students with an AA or AS degree should be able to enter with junior status at the receiving institution.

3.     General education met: In conjunction with accepting the associate degree as a unit, it is desirable for the receiving institution to recognize that all lower division general education requirements have been met regardless of the general education required of native students. This is the case for most public Virginia institutions. Exceptions such as foreign language or math competency are listed in some agreements. (If there is a foreign language requirement at the receiving institution, the NVCC A.A. degree should be used as the basis for articulation.)

4.     Course-by-course equivalencies: It will be necessary to do a course-by-course analysis to determine if prerequisites have been met for upper level courses. Also, course-by-course equivalencies will be necessary for students who have not completed the associate degree. If the receiving institution requires more information than is implied by the course description, a course content summary may be sent for evaluation. These are available in the Associate VP for Curriculum & Enrollment Services office. Course equivalency tables may be an addendum or attachment to the main agreement.

5.     Acceptance of common courses that may be offered at 300 level: The criteria to distinguish between 200 and 300 level courses are frequently variable or subjective. Where NVCC teaches a course at the 200 level that has an equivalent 300 level course at the receiving institution, it is desirable for students to receive credit for the 300 level course. This generally requires faculty from NVCC and the receiving institution to exchange information about their courses to assure that they are essentially the same. When a 200 level NVCC course is substituted for a 300 level course at the receiving institution, the student typically cannot use the NVCC course to meet the minimum upper division or residency credits required at the receiving institution.

6.     Admissions priority: To market articulation to potential NVCC students, many receiving institutions give students who have completed an associate degree some priority in admissions or early registration opportunities.

7.     Program to program match: Another effective strategy in attracting potential students is to create a specific articulation pathway from comparable programs at NVCC to the receiving institution. Where there are electives or options in the NVCC program, a transfer sheet directing students to courses that meet the requirements of the receiving institution maybe helpful. For instance, if a program typically specifies MTH 151 Math for the Liberal Arts at NVCC, but the receiving institution requires a statistics course, the NVCC student can be directed to substitute the statistics course for MTH 151. Transfer sheets for specific programs may be addenda or attachments to the main agreement.

8.     Financial aid: Special financial aid opportunities are very helpful in attracting talented associate degree graduates to four-year degree programs. All of NVCC's students are commuter students. If the receiving institution is out of the geographic area, financial aid may provide the incentive for students to consider the additional cost of moving to the receiving institution.

9.     Unique Opportunities: Other unique opportunities that students might enjoy while they are still students of NVCC may be listed in the articulation agreement. These also help the student decide early which receiving institution the student wishes to plan for. Some examples used in other agreements include allowing the student to participate in on-campus student activities, to purchase sporting event tickets at student rates, or to attend orientation activities prior to completion of the NVCC degree.
 
 

7.1 Purpose
Curriculum advisory committees for occupational/technical programs at NVCC are an important link between NVCC and the community. Although these committees are only advisory, they perform an invaluable service to NVCC and can have considerable impact on future directions taken by the college. Curriculum advisory committees assist the college in the planning of the curricula, help ensure that courses and programs continue to provide instruction in the skills suited for the job market in northern Virginia and may assist the college in raising funds to support specific programs.

7.2 Committee Responsibilities
Curriculum Advisory Committees:

• Serve as a communication channel between NVCC and business and professional groups.
• Provide a means for the college to inform the community of its curricula and specific courses and to improve public awareness of the high quality of these offerings.
• Advise in the evaluation of curricula and recommend such changes as are necessary to maintain vital and relevant education.
• Advise in the designing of courses and curricula by defining specific skills and essential knowledge related to a particular content area.
• Assist in identifying opportunities for faculty in-service training.
• Assess changes in labor market needs that may affect employment potential in current and proposed programs.
• Assist in acquiring internships, clinical experiences, and cooperative education opportunities.
• Assist in placing graduates in appropriate jobs.
• Recommend personnel from business and industry as potential instructors.
• Identify sources of financial support for programs and their students.
• Identify prospective committee members.
• Assist in other matters when requested by the college.

The executive secretary, in cooperation with the chair of the committee, contacts the prospective member to inquire of the person's willingness to serve and completes an

electronic NVCC 200-29 Curriculum Advisory Committee Nomination Form available on the college web site (www.nvcc.edu/forms).

The executive secretary forwards the completed form to the Associate VP for Curriculum & Enrollment Services, who submits it to the Curriculum and Community Relations Committee of the Board and to the president for approval. All members are officially appointed by the president and are listed in the College Catalog.

7.4 Membership
The membership consists of professionals broadly representative of organizations in the community and industry, with diverse experience and expertise within the related field. Membership may also include students, (secondary or post-secondary) representatives from the general public, and representatives from other educational institutions.

Members should be interested in and committed to excellence in education. When possible, the nine supporting jurisdictions in the northern Virginia region should be represented within the committee membership. The committee should consist of five to 15 members (not including ex-officio members). The division dean and assistant division dean/program heads from the given curricular areas serve as ex-officio non-voting members of the committee. Other ex-officio members may be designated by the committee chair with concurrence of the committee.

Full-time faculty are encouraged to attend meetings but may not serve as committee members. Adjunct faculty may serve as members of the advisory committee, but should be on the committee primarily to represent constituencies external to the College. The number of committee members who serve as adjunct faculty should be limited to less than half of the committee.

7.5 Term of Appointment and Resignations
All advisory committee members serve a three-year term that commences with their appointment by the president. A member may be asked to serve more than one term. However, not more than two terms shall be successive unless the individual's position in the career area makes it essential. If a committee member cannot complete a term, the member should so state in writing, addressed to the president of the college. A copy of the letter should be sent to the executive secretary of the advisory committee.

The executive secretary will remind each committee member when a term is about to expire, and forward to the Associate VP for Curriculum & Enrollment Services names of members whose terms have expired and who will not be serving a second term. Former committee members will receive letters of appreciation from the president.

7.6 Meetings of the Advisory Committees
Curriculum advisory committees must meet at least twice a year.

7.7 Advisory Committee Officers
The committee officers consist of a chair, vice-chair and executive secretary. The chair and vice-chair are elected from the committee membership and serve a term of one year. The coordinating division dean for the discipline appoints a faculty member from the discipline to serve as executive secretary.

 7.8 Duties of the Officers
The chair shall:

• Preside at all meetings of the committee.
• Plan, with the executive secretary, the agenda of each meeting.
• Call the meetings of the committee.

• Preside in the absence of the chair.
• Fulfill any other duties designated by the chair.

• Aid the chair in establishing the schedule of committee meetings for the academic year, to include meeting date(s), place and time, to be forwarded to the Associate VP for Curriculum & Enrollment Services.
• Aid the chair in establishing the agenda and details for the committee meetings.
• Prepare all materials for distribution to committee members prior to meetings.
• Prepare and mail all announcements, minutes and other information to all committee members, the Associate VP for Curriculum & Enrollment Services, appropriate division deans, and others who need to be informed of the committee functions.
• Inform the respective committees of action taken on recommendations.
• Keep an updated list of committee members that includes current home and business addresses and phone numbers.
• Forward any changes in this list to the Associate VP for Curriculum & Enrollment Services.

• Curriculum Advisory Committee members will routinely receive major college publications.
• Curriculum Advisory Committee members will be given a special parking hanger permitting parking in any "A" lot on the day of committee meetings. Further, members may receive library loan privileges.
• Coordinating division deans may request the use of Provost contingency funds for light refreshments at meetings. Division budgets may be used for duplicating expenses for meetings and communications.

Appendix A: Table 5-1 from VCCS Policy Manual

Appendix B: SCHEV Policies and Procedures for Program Approval

Appendix C: Forms