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VCCS OnLine Application for Graduation-Instructions

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Step 1: Login to MyNOVA and go to Self-Service/Academic Records/Apply for Graduation

Student Self-Service links for Application for Graduation

  • Self-Service/Academic Records/Apply for Graduation
  • Self-Service/Student Center/Academics/Graduation/Apply for Graduation

Under Academic Records select the Apply for Graduation link.
Academics

The graduation application will extract information that has already been entered in SIS. The Application Date and Student Name appear as verification of your sign-in. Personal Information displayed is based on your Personal Information (Main Phone, Business Phone, Mailing Address) in SIS. You will not be able to update your address or telephone numbers during the Application for Graduation process.

Application for Graducaion

To proceed, you must select the Proceed with Making Application button.

Step 2: Select Institution and Term.

If the institution is not available, this would indicate you are not currently active in a degree/certificate plan. Or you may be placed in an incorrect plan and/or you have been discontinued and need to reapply to the college before applying for graduation.  

term

term

When the Select Term lookup is used, only the term for which date ranges have been specified by the Central Records Office will be displayed for selection by the student. For NVCC, only one term will be available.

Select Continue
select term

(Note: If you have already applied for graduation for the term specified –the Confirmation page will be displayed at this point listing all of the data from your Personal Information and the answers you provided to the questions on the original application. You may only make one submission per term. If you attempt to submit a second application, the following message will appear: You have already applied for graduation at this institution for this term. Please contact the Student Services Center if you need to make any changes to your graduation application.)

Step 3: The application process continues with the Academic Plan section.
academic Plan

You have been program placed in the plan listed above; select each degree or certificate for which you want to apply for graduation. Check the box to the left of each plan selected.

NOTE: If the plan you want to apply is not listed here, it means you are not currently program placed in that the plan. You must contact the Student Services Center to update the Student Program/Plan selections in order to apply for the degree or certificate of choice.

Step 4: Diploma/Certificate Name

certificate name

If you have previous been awarded a degree or certificate, your Diploma/Certificate name will default to the previous name in this section. You can make changes to the previous diploma name; this will be saved with an effective date in SIS under the name type of 'DEG'.

If there is no previous degree award name, the first name, middle name, and last name will default to the Primary Name in your personal information in SIS. If you may make changes, those changes will be displayed exactly as they will appear on the diploma. Once you submit the application – the diploma name will be stored in SIS.

Step 5: Questionnaire for Additional Information

Select all that apply to you.
questionnaire

Step 6: Submitting the Application for Graduation

You will be asked to review and agree to the information in this section. When the I Agree box is checked, the Submit button will appear for final submission.

Step 7: Confirmation of Application

Upon clicking the Submit button, you will be presented with a confirmation page that includes all of the information that was selected or entered on the application. Your student EMPLID#, your Name, and the Application Date appears on this confirmation. This confirms your application has been received by the Central Records Office. You should expect to receive a status letter via your VCCS email account two months after submission.

submit

Sample of Confirmation Page
confirmation confirmation graduation form