It is your responsibility to inform your instructor prior to an absence from class if this is requested by the instructor in the class syllabus. You are responsible for making up all course work missed during an absence. In the event of unexplained absences, your instructor may administratively withdraw you from the course.
The grade point average (GPA) is determined by dividing the total number of grade points earned in courses by the total number of credits attempted. Courses which do not generate grade points are not included in credits attempted. The GPA is carried out to two digits past the decimal point (example 1.00). No rounding shall be done to arrive at the GPA. The table below illustrates a GPA of 2.00 obtained by dividing 30 by 15.
Credit Credit Total Course Hours Grade Grade Hours Grade Attempted Points Comp'd Points BIO 101 4 A 4 4 16 ENG 111 3 B 3 3 9 MUS 141 2 C 2 2 4 PED 109 1 D 1 1 1 FRE 101 5 F 0 0 0 PSY 100 0 W 0 0 0 -- -- -- Totals 15 10 30
Students who think that a semester grade is in error may check by contacting the appropriate instructor through the instructional division within 90 working days after grades are mailed. If the grade is in error, the instructor will take the necessary steps to correct it. After the 90 working day period, the grade will stand, except in the case of "I" grades, which must be changed within one academic semester of their issuance.
If you were enrolled during any semester or session from summer 1994, or thereafter, these are your guidelines for repeating a course: (1) If you repeat a course, only the last grade earned is counted in computing the cumulative and curriculum GPA; (2) Grades of "W," "X," and "I," shall not count as first or subsequent attempts for purposes of this policy. These criteria apply only to courses you take under the semester system at NVCC. Graduates' curriculum and cumulative GPAs and honors designations at the time of graduation will remain unchanged. Certain courses where repeat enrollments cover new subject matter are not eligible for this policy. Examples are applied music and music ensemble, general usage courses, et al.
If you are found to be eligible for academic renewal, "D" and "F" grades earned prior to re-enrollment will be deleted from the cumulative and curriculum grade point average (GPA), subject to the following conditions:
If you are making satisfactory progress but have not completed all of the instructional objectives for a developmental course (numbered 001-009), you will be assigned an "R" (re-enroll) and you must re-enroll and pay the appropriate tuition to complete course objectives.
If you are not making satisfactory progress in a developmental course (numbered 001-009), you will be assigned a "U" (unsatisfactory). You should meet with your counselor for possible re-evaluation of your goals and for determination of any subsequent academic work.
Credits earned for developmental courses are not counted in grade point computations toward graduation or in determining sophomore status. They are used in determining full-time or part-time status.
Your name will be placed on the Dean's List for any semester in which your cumulative grade point average is 3.20 or higher and you have earned a minimum of 15 semester hours of credit at NVCC.
The College will send you official notification on your student grade report when you are having academic difficulty. You will be given an appropriate period of time to show improvement. The College may determine that you are best served by being prevented from further registration for a period of time if you show no academic improvement.
The College provides the following official indications of academic difficulty:
1. Academic Warning
If you fail to maintain a minimum grade point average of 2.00 for any semester or fail any course you will receive an academic warning.
2. Academic Probation
If you fail to maintain a minimum cumulative grade point average of 1.50, you will be placed on academic probation until your grade point average reaches 1.50 or better. The statement "Placed on Academic Probation" will be included on your permanent record. You will be ineligible for appointive or elective office in student organizations and usually will be required to carry less than a normal course load the following semester. While on academic probation you are required to consult a counselor. An average between 1.50 and 1.99 may not result in formal academic probation; nevertheless, a minimum of 2.00 in your curriculum is a prerequisite to the receipt of an associate degree. Part-time students will not be placed on academic probation until they have attempted 12 semester credit hours.
3. Academic Suspension
If you are on academic probation and fail to attain a minimum grade point average of 1.50 for the next semester, you will be placed on academic suspension. Academic suspension normally will be for one semester unless you reapply and are accepted for readmission to another curriculum of the College. The statement "Placed on Academic Suspension" will be ety.
In keeping with the mission of the Virginia Community College System, the mission of NVCC is to respond to the educational needs of a changing community and its institutions, ensuring that all individuals in the Northern Virginia area have an opportunity to develop and enhance their values, skills and knowledge. To achieve this mission, the following goals are established:
1.ity; D.A., George Mason University; Computer Information Systems (MA)
Academic dismissal normally is permanent unless, with good cause, you reapply and are accepted under special consideration for readmission by the Admissions Committee of the College. The statement "Academic Dismissal" will be placed on your permanent record.
Academic dishonesty cannot be condoned. When such misconduct is established as having occurred, it subjects you to possible disciplinary actions ranging from admonition to dismissal, along with any grade penalty the instructor might, in appropriate cases, impose. Procedural safeguards of due process and appeal are available to you in disciplinary matters.
Academic dishonesty, as a general rule, involves one of the following acts:
To obtain advanced standing or transfer credit, you must request that official documentation be forwarded directly from the issuing institution to the Office of Admissions and Records at your home campus. Contact the Office of Admissions and Records at your home campus for procedures required to initiate the evaluation of transfer credit or other advanced standing.
Transfer credit or advanced standing is available to students for educational experiences which fall into seven basic categories:
1. Transfer Credit From Other Colleges
Credit may be transferred only from colleges and universities which are accredited by the Commission on Colleges or the Commission on Higher Education of the regional accreditation associations, such as the Southern Association of Colleges and Schools.
Official transcripts from other institutions will be evaluated only after you have been admitted to the College and program placed. All acceptable courses will be transferred as closely to the NVCC course equivalent as possible. If the course content is unlike any course at NVCC, elective credit may be granted. Generally, credit is awarded only for courses with a grade of "C" or above.
You may take courses at other institutions while attending NVCC. You should receive approval from the division chair at NVCC responsible for your curriculum to ensure that these courses meet the requirements of your program at NVCC.
Technical courses that were completed more than 10 years ago are not normally accepted for credit toward a certificate or degree. The division chair responsible for your curriculum may accept courses that were completed more than 10 years ago if you have worked in the field or otherwise demonstrated that you have maintained technical competence.
If you have completed an AA or AS or any higher degree at a regionally accredited U.S. institution of higher education, you will be considered to have met all general education requirements for degrees and certificates at NVCC. The exception to this policy is that you must achieve the level of mathematics specified in a curriculum.
Credit from international post-secondary institutions must first be evaluated by a private evaluation agency that follows guidelines of the American Association of Collegiate Registrars and Admissions Officers (AACRAO). You must send an official transcript to the agency and request an English translation with a course-by-course evaluation. The transcript evaluation must be sent directly from the evaluation agency to your home campus Office of Admissions and Records. You must pay private evaluators for their fees for evaluation of your international transcript.
2. Transferring To Other Colleges
NVCC offers transfer programs that lead to the Associate of Arts (A.A.) degree or the Associate of Science (A.S.) degree. These programs are designed for students who plan to complete the freshman and sophomore years of college work at the community college and then transfer to a four-year college or university to complete the junior and senior years of a bachelor's degree. Some four-year colleges will accept certain Associate in Applied Science (A.A.S.) and Associate in Applied Arts (A.A.A.) programs, but each institution has a different policy. Study the policy carefully before you enroll. To find out about the requirements of the college or university of your choice, work closely with counselors and/or faculty advisors. They will help you decide on an appropriate NVCC program of study.
The Virginia State Council of Higher Education and the State Board for Community Colleges have endorsed a State Policy on Transfer. This policy gives guidelines for Virginia community colleges and state-supported senior institutions on admission of transfer students, acceptance and application of transfer credits, services for and responsibilities of transfer students, and transfer module for students who transfer without an Associate of Arts or an Associate of Science degree. NVCC has formal transfer articulation agreements with many institutions. These agreements detail the terms of transfer for NVCC students completing associate degree programs.
The Counseling Center keeps a collection of college catalogs from Virginia and neighboring states. Many Virginia colleges publish transfer guides which indicate the community college courses to be completed for transfer and their equivalencies at the 4-year college. The Counseling Center and the library also have a variety of college guides, specialty books, computer software, and other materials to assist you in all aspects of transfer planning.
A grade of less than "C" in a course is usually not accepted for transfer even if you have an A.S. or an A.A. degree. Submit a completed transcript request form to an NVCC admissions office to have an official copy of your transcript forwarded to the transfer college or university you've selected.
3. Credit for Military Service
Credit will be granted for military service school courses if the awarding of credit is recommended in the current edition of the American Council on Education publication, A Guide to the Evaluation of Educational Experiences in the Armed Services, and approved by the division chair of your curriculum. The following information must be obtained:
You must submit an official record and initiate the request for evaluation. Active duty service members must submit a DD295(*) certified by the commanding officer and the education officer. This form must be mailed directly from the Education Office to NVCC. Veterans and reserve personnel must submit a certified copy of the DD214(*). The veterans advisor on each campus can certify a copy of the original.
(*) Students entering the Army on or after January 1984 must submit an AARTS (Army Ace Registry Transcript System) transcript in lieu of a DD295 or DD214. Air Force personnel, both active and veteran, must submit a CCAF (Community College of the Air Force) transcript.
The military service courses should be equivalent to NVCC courses and will be applied as the student's program determines. Military service credit in occupational/technical areas which is ten years old or older must be approved by appropriate division chairs.
Credit may be granted for Army primary and secondary MOS's at Skill Level 20-40 if current proficiency can be documented. Credit for MOS Skill Level 10 will only be granted for ratings prior to October 1991, however, credit may be granted for courses leading to this skill level after October 1991.
4. Credit for Non-Traditional Courses
Transfer credit for non-traditional courses will be awarded only in accordance with the recommendations of the NVCC Credit through Advanced Placement Guide booklet or the American Council on Education National Guide to Educational Credit for Training Programs.
5. Credit for High School Courses
In some cases the College has articulation agreements with high school technical programs to give college credit for courses completed while still in high school. Check with a counselor or advisor at your home campus to see if you qualify.
6. Credit by Examination
Advanced standing may be granted to students who have successfully completed examinations in any of the following programs:
NVCC will award specific course credit for acceptable scores on the United States Armed Forces Institute (USAFI) tests. As USAFI is no longer operative, arrangements have been made for the Defense Activity for Non-Traditional Education Support (DANTES) to administer and store standardized subject tests and General Educational Development Tests (GEDs) for military personnel.
To obtain results of USAFI courses and high school and college-level GEDs, follow these instructions:
7. Credit for Prior Learning (PLACE)
In addition to the Advanced Standing Program, NVCC has a program called PLACE (Prior Learning Activity for Credit Evaluation). PLACE is for adults who have gained college level learning through work, volunteer activities, participation in civic and community assignments, travel, independent study and similar "life experiences."
In order to convert these experiences into college credit, students must register for STD 298, Seminar and Project PLACE Workshop. This course assists students in assembling a portfolio of evidence of their accomplishments. Completed portfolios are assessed by designated faculty who may recommend the awarding of credits.
Up to 15 semester credits in degree programs or 10 semester credits in certificate programs may be awarded through the portfolio process. Credits earned through PLACE cannot be used to fulfill residency requirements.
8. Credit for Physical Education
If you completed a program of study at a state academy recognized by the Virginia Department of Criminal Justice Services, you may be granted all or part of the physical education credit required for a degree program. Contact the Office of Admissions and Records at your home campus for procedures required to initiate an evaluation of transfer credit.
If you are currently employed by a fire department or police force and can document that you have completed physical fitness requirements for the job, you may have the two-credit physical education requirement waived. Such a waiver is at the discretion of the division chair responsible for your curriculum and will require that an additional two credits of general elective be completed to meet the total number of credits required for a degree. A Petition for Substitution and Waiver form must be completed.
9. Waiver for Foreign Language Credit and Advanced Standing
If you have completed two years of a single foreign language in high school or your native language is not English, you may: