Education is a cooperative endeavor between the student and the instructor. Instructors plan a variety of learning activities
to help their students master the course content. Your contribution
is to participate in these activities within the framework
established in the class syllabus. Faculty will identify specific
class attendance policies and other requirements of the class
in the class syllabus that is distributed at the beginning
of each term. Successful learning requires good communication
between students and instructors; therefore, in most cases,
regular classroom attendance, or regular participation in the
case of a non-traditional course format, is essential.
It is your responsibility to inform your instructor prior to
an absence from class if this is requested by the instructor
in the class syllabus. You are responsible for making up all
course work missed during an absence. In the event of unexplained
absences, especially if you miss the first three weeks of class, your instructor will withdraw you administratively from
A credit at NVCC is equivalent to one collegiate semester hour
credit. One credit is awarded for each of the following:
1. One hour per week of lecture (15 hours per semester plus
an exam period).
2. Two hours per week of laboratory with one hour of out-of-class
practice (45 hours per semester plus an exam period).
3. Three hours per week of laboratory with no out-of-class practice
(45 hours per semester plus an exam period).
4. Courses offered in a non-traditional format require an equivalent
amount of time.
A = Excellent—4 grade points per credit
B = Good—3 grade points per credit
C = Average—2 grade points per credit
D = Poor—1 grade point per credit
F = Failure—0 grade points
I = Incomplete—No grade point credit. The incomplete
(I) grade is used for verifiable unavoidable reasons. Since
the I grade extends enrollment in the course, requirements
for satisfactory completion will be established through student/faculty
consultation and documented on the incomplete grade form. Courses
for which the grade of I has been awarded must be completed
by the end of the subsequent semester or another grade (A,
B, C, D, F, P, R, S, U, or W) must be awarded by the instructor
based upon course work that has been completed. (Nursing courses
must be completed within the first two weeks of the subsequent
semester.) For I grades earned at the end of the spring semester,
you will have through the end of the subsequent fall semester
to complete the requirements of campus-based courses. ELI students
must complete courses by the dates assigned at the time the
I grade is awarded, usually 16 weeks after the original end
of enrollment date. In exceptional cases, extensions of time
needed to complete course work for I grades may be granted
beyond the subsequent semester, with written approval of the
provost or designee. A withdrawal (W) grade will be awarded
only under mitigating circumstances that must be approved and
documented. This documentation will be retained electronically.
P = Pass—No grade point credit; applies to non-credit
courses. May also apply to non-developmental courses approved
by division dean. Passing (P) grades are not included in grade
point average calculations. Only seven credit hours of P grade
at the 100 level or above may be applied toward graduation.
This maximum may be extended to fifteen credit hours for an
approved experiential learning program such as PLACE.
R = Re-enroll—No grade point credit. A grade of re-enroll
(R) means that you were making satisfactory progress but did
not complete all the course objectives. You must re-enroll
and pay the appropriate tuition to complete the course objectives.
(The R grade applies to a limited number of courses.)
S = Satisfactory—No grade point credit. Used only for
satisfactory completion of a developmental studies course (numbered
1-9) and all ESL courses (1-20). Satisfactory (S) grades
are not included in grade point average calculations.
U = Unsatisfactory—No grade point credit; applies only
to developmental studies, ESL courses, non-credit courses,
and specialized courses and seminars at the discretion of the
W = Withdrawal—No grade point credit. A grade of withdrawal (W) is awarded
if you withdraw or are withdrawn from a course after the add/drop period but
prior to the completion of 60% of the session. After that time, you will receive
a grade of failure (F) except under mitigating circumstances that must be documented
on the NVCC 125-47 form. This documentation will be retained electronically.
See "Withdrawal From a Course" section.
X = Audit—No grade point credit. Permission of the instructor and the
division dean is required to audit a course.
Calculating Your GPA
The grade point average (GPA) is determined by dividing the
total number of grade points earned in courses by the total number
of credits attempted. Courses that do not generate grade points
are not included in credits attempted. The GPA is carried out
to two digits past the decimal point (example 1.00). No rounding
shall be done to arrive at the GPA. The table below illustrates
a GPA of 2.00 obtained by dividing 30 by 15.
If you think that a semester grade is in error, you may check
by contacting the appropriate instructor through the instructional
division by the end of the next full semester. If the grade is
in error, the instructor will take the necessary steps to correct
it. After the next semester, the grade will stand. For grades
earned at the end of the spring semester, you will have through
the end of the subsequent fall semester to correct the discrepancy.
Repeating a Course
You will be limited to two enrollments in the same credit course.
If you need to enroll in the same credit course more than twice,
the need must be documented and presented for approval by the
provost or provost's designee. The following courses are exempted from the two-enrollment limit:
AST 140, 141, 142, 147, 232, 236, 253, 254, 257, 260
AUT 215, 225
MUS 136, 137, 138, 145, 148, 149, 155, 156, 165, 166, 175, 176, 185, 186, 236, 237, 238, 245, 248, 249, 255, 256, 265, 266, 275, 276, 285, 286
PED 160, 161, 164, 166
General Usage Courses: 90, 190, 290; 93, 193, 293; 95, 195, 295; 96, 196, 296; 97, 197, 297; 98, 198, 298; 99, 199, and 299.
If you were enrolled during any semester or session from fall
1988 or thereafter, and you repeat a course, only the last
grade earned, not the higher of the two grades, is counted
the cumulative and curriculum GPA and for satisfying curricular
requirements. If the subsequent grads is a W, X, or I, it does not replace the grade earned previously. (This policy is effective only for students who
have been enrolled since summer 1994.) When a course is repeated
and the grade of F is earned, all grades, credits attempted,
credits completed, and quality points for previous enrollments
in that course are no longer applicable. Grades of W, X, and
I shall not count as first or subsequent attempts for purposes
of GPA calculation. These criteria apply only to courses you
take under the semester system (beginning fall 1988) at NVCC.
Graduates' curriculum and cumulative GPAs and honors designations
at the time of graduation will remain unchanged. Certain courses
where repeat enrollments cover new subject matter are not eligible
for this policy. Examples are applied music and music ensemble,
general usage courses, and others.
If you are a student who returns to the College after a separation
of five (5) years, or more, you may petition for academic renewal.
The request must be in writing and submitted to a campus Student Services Center.
If you are found to be eligible for academic renewal, D and F
grades earned prior to re-enrollment will be deleted from the
cumulative and curriculum grade point average (GPA), subject
to the following conditions:
1. Prior to petitioning for academic renewal you must demonstrate
a renewed academic interest and effort by earning at least a
2.50 GPA in the first twelve (12) semester hours completed after
2. All grades for credit courses received at the College will
be a part of your official transcript.
3. You will receive degree credit only for courses in which
grades of C or better were earned prior to academic renewal,
that such courses meet current curriculum requirements.
4. Total hours for graduation will be based on all course
work taken at the College after readmission, as well as
work for which a grade of C or better was earned, and credits
accepted from other colleges or universities.
5. The academic renewal policy may be used only once and
cannot be revoked once approved by the dean of Student
Developmental Courses Grading
An S grade will be assigned to indicate satisfactory completion
of the course objectives for each developmental course.
If you are making satisfactory progress but
have not completed all of the instructional objectives for a
(numbered 1-9), you will be assigned an R (re-enroll) and
you must re-enroll and pay the appropriate tuition to complete
If you are not making satisfactory progress
in a developmental course (numbered 1-9), you will be assigned
a U (unsatisfactory).
You should meet with your counselor for possible reevaluation
of your goals and for determination of any subsequent academic
Credits earned for developmental courses are not counted
in grade point computations toward graduation or in determining
status. They are used in determining full-time or part-time
You are expected to take tests at regularly scheduled times.
In addition, every student is required to take a final examination,
receive an appropriate evaluation instrument, or continue receiving
instruction during the scheduled final examination period.
Any deviation from the final examination schedule must be approved
by the campus provost. You have the right to review your final
exam for one semester after the end of the term in which the
final exam was taken.
Grades are obtained through NovaConnect Web at http://www.nvcc.edu/novaconnect/
or NovaConnect Telephone, 703-323-3770 or 703-330-3770,
Prince William County. Grade reports are not mailed..
The College provides the following recognitions for academic
1. Presidential Scholars
Your name will be placed on the Presidential Scholars’ list
for any semester that your grade point average is 3.75 or higher.
You must have completed at least nine (9) semester hours in the
current semester (excluding developmental courses) and have earned
a minimum of twenty (20) semester hours of credit at NVCC.
2. Dean's List
Your name will be placed on the Dean’s List for any semester
that your grade point average is 3.50 or higher. You must have
completed at least six (6) semester hours in the current semester
(excluding developmental courses) with no grade lower than C.
Academic excellence recognitions can be viewed online on your
Unofficial Transcript through NovaConnect Web at http://www.nvcc.edu/novaconnect/.
You are considered in good academic standing if you maintain
a semester minimum GPA of 2.00, are eligible to re-enroll at
the College, and are not on academic suspension or dismissal
When you are having academic difficulty, notification
will appear on your Unofficial Transcript that can be viewed
online through NovaConnect Web at http://www.nvcc.edu/novaconnect/.
You will be given an appropriate period of time to show improvement.
The College may determine that you are best served by being
from further enrollment for a period of time if you show
no academic improvement.
If you are having academic difficulty, one of the following
official indications will appear in your grade report on NovaConnect
1. Academic Warning
If you fail to maintain a minimum grade point average of 2.00
for any semester you will receive an academic warning.
2. Academic Probation
If you fail to maintain a minimum cumulative grade point average
of 1.50, you will be placed on academic probation until your
grade point average reaches 1.50 or better. The statement "Placed
on Academic Probation" will be included on your permanent
record. You will be ineligible for appointive or elective office
in student organizations and usually will be required to carry
less than a normal course load the following semester. While
on academic probation you are required to consult a counselor.
An average between 1.50 and 1.99 may not result in formal academic
probation; nevertheless, a minimum of 2.00 in your curriculum
is a prerequisite to the receipt of an associate degree. Part-time
students will not be placed on academic probation until they
have attempted 12 semester credit hours.
3. Academic Suspension
If you are on academic probation and fail to attain a minimum
grade point average of 1.50 for the next semester, you will
be placed on academic suspension. Academic suspension normally
will be for one semester unless you reapply and are accepted
for readmission to another curriculum of the College. The statement "Placed
on Academic Suspension" will be included on your permanent
If informed that you are on academic suspension, you may submit
an appeal in writing to the chair of the Admissions Committee
for reconsideration of your case. After termination of the suspension
period, you must meet with a counselor or dean of Student Development
to be reinstated. Students will not be placed on suspension until
24 semester credit hours have been attempted.
Following your reinstatement after academic suspension, you must
achieve a minimum 2.00 grade point average for the semester;
you must enroll in a special section of an SDV 100 course or
take part in a specially developed program. You must maintain
at least a 1.50 grade point average in each subsequent semester
of attendance. You remain on probation until your overall grade
point average is raised to a minimum of 1.50.
4. Academic Dismissal
If you do not maintain at least a 2.00 grade point average for
the semester of reinstatement to the College when on academic
suspension, you will be academically dismissed. If you have
been placed on academic suspension and achieve a 2.00 grade
point average for the semester of your reinstatement, you must
maintain at least a cumulative 1.50 grade point average in
each subsequent semester of attendance. You will remain on
probation until your cumulative grade point average is raised
to a minimum of 1.50. Failure to attain a cumulative 1.50 grade
point average in each subsequent semester until cumulative
GPA reaches 1.50 will result in academic dismissal.
Academic dismissal normally is permanent unless, with good cause,
you reapply and are accepted under special consideration for
readmission by the Admissions Committee of the College. The statement "Academic
Dismissal" will be placed on your permanent record.
5. College Procedures for Students Academically Suspended or
The procedures listed below apply to students who have been academically
suspended or dismissed:
- You are notified of your academic suspension/dismissal through
both your grade report on NovaConnect Web and a letter sent from
the College that describes the suspension/dismissal policy and
the steps available to you for appealing.
- A “hold” will be placed on your record so that
you cannot register. The hold will indicate “academic suspension” or “academic
dismissal” and is a part of your academic record.
- If you choose to appeal, you are required to write a letter
to the chair of the campus Admissions Committee requesting an
exception to the policy. The letter should detail the causes
for your academic difficulties and describe remedies you propose
to improve your academic performance.
- If you are requesting reinstatement to the College, you must
meet with a counselor and/or dean of Student Development.
- The campus dean of Student Development will make the reinstatement
- The dean of Student Development’s reinstatement decision
may be appealed to the campus provost.
When College officials award credit, degrees, and certificates,
they must assume the absolute integrity of the work you have done; therefore, it is important that you maintain the highest
standard of honor in your scholastic work.
Academic dishonesty isl not condoned. When such misconduct
has occurred, it subjects a student to possible
disciplinary actions ranging from admonition to dismissal,
along with any grade penalty the instructor might, in appropriate
impose. Procedural safeguards of due process and appeal are
available to students in disciplinary matters.
Academic dishonesty, as a general rule, involves one of the
- Cheating on an examination or quiz, including the giving,
receiving, or soliciting of information and the unauthorized
use of notes or other materials during the examination or quiz.
- Buying, selling, stealing, or soliciting any material purported
to be the unreleased contents of a forthcoming examination, or
the use of such material.
- Substituting for another person during an examination or allowing
such substitution for one's self.
- Plagiarizing. This is the act of appropriating passages from
the work of another individual, either word for word or in substance,
and representing them as one's own work. This includes any submission
of written work other than one's own.
- Colluding with another person in the preparation or editing
of assignments submitted for credit, unless such collaboration
has been approved in advance by the instructor.
- Knowingly furnishing false information to the College; forgery
and alteration or use of College documents or instruments of
identification with the intent to defraud.
Transfer Credit and Advanced Standing
NVCC has an advanced standing program that allows previous academic study,
examination, or occupational experience to be evaluated for possible college
credit. Only students who have declared a major may apply for advanced standing.
Students must have completed at least one course at NVCC before an official
transcript reflecting transfer credit will be issued. No more than 75% of
a degree or certificate may be earned through advanced standing credits.
Advanced standing credits that are to be used to meet the specific requirements
of a curriculum must be approved by the division dean responsible for your
curriculum. Consult the NVCC publication, College Credit Through Advanced
Standing at http://www.nvcc.edu/ces/, for a complete list of advanced
If you wish to obtain advanced standing or transfer
credit, only official transcripts will be evaluated. An official
transcript is one
that has the seal of the institution
and the signature of an official of that institution. An official transcript
must be received in a sealed envelope from the sending institution that has
no overt sign of having been opened or otherwise disturbed. Official transcripts
may be mailed directly from the transferring institution to a Student Services Center at NVCC or delivered in acceptable condition,
such that the
receiving Registrar has confidence that the record received is authentic.
Official transcripts that are sent to College faculty also
may be accepted. Contact the Student Services Center at any campus
for procedures required to initiate the evaluation of transfer credit or
other advanced standing.
Transfer credit or advanced standing is available to students for educational
experiences that fall into the following eight basic categories:
1. Transfer Credit From Other Colleges
Credit may be transferred only from colleges and universities
that (a) are accredited by the Commission on Colleges or the
Commission on Higher Education of the regional accreditation
associations, such as the Southern Association of Colleges
and Schools or (b) conform to the requirements published in
the Transfer of Credit Practices of Designated Educational
Institutions by the American Association of College Registrars
and Admissions Officers with regard to credit accepted for
courses that are appropriate to the reporting institution’s baccalaureate programs.
Official transcripts from other institutions will be evaluated
only after you have been admitted to the College and declared
a major. All acceptable courses will be transferred as closely
to the NVCC course equivalent as possible. If the course is
in a discipline offered at the College but the course content
unlike any course at NVCC, elective credit may be granted.
Generally, credit is awarded only for courses with a grade
of C or above.
You may take courses at other institutions while attending
NVCC. You should receive approval from the division dean
at NVCC responsible
for your curriculum to ensure that these courses meet the
requirements of your program at NVCC.
Technical courses that were completed more than 10 years
ago are not normally accepted for credit toward a certificate
degree. The division dean responsible for your curriculum
may accept courses that were completed more than ten years
if you have worked in the field or otherwise demonstrated
have maintained technical competence.
If you have completed an Associate in Arts (A.A.) or Associate
in Science (A.S.) in a non-occupational/technical field
or any higher degree at a regionally accredited U.S. institution
higher education, you will be considered to have met all
general education requirements for degrees and certificates
The exception to this policy is that you must achieve the
level of mathematics specified in a curriculum.
Any Virginia Community College System (VCCS) course in
which you receive a grade of C or better (excluding general
courses) will transfer as the same course at any other
college in the
VCCS. (This applies only if the College offers the course
wanting to be transferred.)
Credit from international post-secondary institutions must
first be evaluated by a private evaluation agency that
of the American Association of Collegiate Registrars
and Admissions Officers (AACRAO). You must send an official
the agency and request an English translation with a
evaluation. The transcript evaluation must be sent directly
the evaluation agency to any campus Student Services Center. You must pay private evaluators for their
evaluation of your international transcript.
2. Credit for Military Service
Credit will be granted for military service school courses if
the awarding of credit is recommended in the current edition
of the American Council on Education’s publication, A
Guide to the Evaluation of Educational Experiences in the Armed
Services, and approved by the division dean of your curriculum.
The following information must be obtained to receive credit
for military service:
a. Full and correct title of course.
b. Location of training.
c. Length of course in weeks.
d. Exact dates of attendance.
e. Service that gave the course.
You must submit an official record and initiate the request
for evaluation. Active duty servicemembers must submit a DD295
certified by the commanding officer and the education officer.
This form must be mailed directly from the Education Office to
NVCC. Veterans and reserve personnel must submit a certified
copy of the DD214.* The veterans advisor on each campus can certify
a copy of the original.
*Students entering the Army on or after January 1984 must submit
an AARTS (Army American Council on Education Registry Transcript
System) transcript in lieu of a DD295 or DD214. Air Force personnel,
both active and veteran, must submit a CCAF (Community College
of the Air Force) transcript.
The military service courses should be equivalent to NVCC courses
and will be applied as the student's program determines. Military
service credit in occupational/technical areas that is ten years
old or older must be approved by appropriate division deans.
Credit may be granted for Army primary and secondary MOS's (military
occupational specialty) at Skill Level 20-40 if current proficiency
can be documented. Credit for MOS Skill Level 10 will only be
granted for ratings prior to October 1991, however, credit may
be granted for courses leading to this skill level after October
1991. See also “Servicemembers Opportunity College” in
the Student Development Services section of this catalog.
3. Credit for Non-Traditional Courses
Transfer credit for non-traditional courses will be awarded only
in accordance with the recommendations of the NVCC College
Credit through Advanced Standing booklet or the American Council
on Education’s publication, National Guide to Educational
Credit for Training Programs.
4. Credit for High School Courses
In some cases the College has articulation agreements with high school career
and technical programs to grant college credit for courses completed with
a B grade or better while still in high school. You must apply for articulated
credit within two years of your high school graduation and successfully complete
one course at the College before the credit will be reflected on your transcript.
For more information contact the Tech Prep Office at 703-323-3008 or refer
to its Web site at http://www.nvcc.edu/depts/techprep.
You may also receive credit for high school courses through dual enrollment.
Please refer to the “Dual Enrollment of Current High School Students
and Home School Students” in this section for details.
5. Credit by Examination
Advanced standing may be granted to students who have successfully
completed examinations in any of the following programs:
- Advanced Placement (AP). AP examinations of the College
Entrance Examination Board may be used for advanced placement.
college course credits will be granted for scores of three,
four, or five on the Advanced Placement (AP) examinations.
have official AP score reports forwarded from the Educational
Testing Service (ETS) to NVCC for inclusion in your permanent
record. Contact a Student Services Center for procedures
required to initiate an evaluation of transfer credit.
- Assessment by Local Examination (ABLE). ABLE
examinations may be constructed by NVCC where tests are not available
outside sources such as CLEP. The College grants specific course
credit for acceptable performance on ABLE examinations for
AIR 111, AIR 121, DRF elective, HLT 141, HRT 100, ITE 115,
NAS 150, NUR 105,
SDV 100, and SDV 195. Credits earned through ABLE exams cannot
be used to fulfill residency requirements.
- College Level Examination Program (CLEP). CLEP examinations
from the Educational Testing Service are approved for advanced
standing. CLEP is a program of credit by examination that offers
students the opportunity to earn college credit for knowledge
acquired outside the conventional college classroom. To participate
in the CLEP program, contact a campus counseling office.
- International Baccalaureate (IB). Students completing the
Higher Level exams for International Baccalaureate may be granted
advanced standing credit for a score of four or higher. You
must have an official report of exam scores sent from the
Baccalaureate Organisation to the registrar at your campus
- United States Armed Forces Institute (USAFI) tests. NVCC
will award specific course credit for acceptable scores on
States Armed Forces Institute (USAFI) tests. As USAFI is
no longer operative, arrangements have been made for the
for Non-Traditional Education Support (DANTES) to administer
and store standardized subject tests and General Educational
Development Tests (GEDs) for military personnel.
To obtain results of USAFI courses and high school and college-level
GEDs, follow these instructions:
(1) For military personnel tested through USAFI prior to
July 1, 1974, write to DANTES Contractor Representative
(Transcripts), P.O. Box 2879, Princeton,
New Jersey, 08541.
(2) The scores of military personnel tested overseas after July 1, 1974,
may be obtained from Educational Testing Services, Box CN6604, Princeton,
(3) Military personnel tested in the United States at official GED centers
or by State Departments of Education must request transcripts directly
from the State Department of Education or the official GED center concerned.
6. Credit for Prior Learning (PLACE)
PLACE (Prior Learning Activity for Credit Evaluation) is an NVCC
program for adults who have gained college level learning through
work, volunteer activities, participation in civic and community
assignments, travel, independent study, and similar "life
In order to convert these experiences into college credit,
students must enroll in SDV 298, Seminar and Project PLACE Workshop.
This course assists students in assembling a portfolio of evidence
of their accomplishments. Completed portfolios are assessed
by designated faculty who may recommend the awarding of credits.
Up to 15 semester credits in degree programs or 10 semester
credits in certificate programs may be awarded through the
process. In rare cases, more credits may be awarded at the
instructor's discretion. Credits earned through PLACE cannot
be used to fulfill
7. Credit for Physical Education
a. For Military Service/Basic Training. Physical education credit
may be awarded to persons who have completed basic training
based on the recommendation in the American Council on Education’s
(ACE) Guide to the Evaluation of Educational Experiences
in the Armed Services regardless of the date of military experience.
DD Form 214 is required for veterans and DD Form 295 is required
for servicemembers on active duty. Contact a Student Services Center for procedures required to initiate an evaluation
of transfer credit.
b. For Approved Police and Corrections Academies. If you completed
a program of study at a state academy recognized by the Virginia
Department of Criminal Justice Services, you may be granted all
or part of the physical education credit required for a degree
program. Contact a Student Services Center for procedures
required to initiate an evaluation of transfer credit.
c. Waiver for Active Duty Fire Fighters and Police. If you are
currently employed by a fire department or police force and can
document that you have completed physical fitness requirements
for the job, you may have the two-credit physical education requirement
waived. Such a waiver is at the discretion of the division dean
responsible for your curriculum and will require that an additional
two credits of general elective be completed to meet the total
number of credits required for a degree. A Petition for Substitution
and Waiver (NVCC 125-032) form must be completed.
8. Waiver for Foreign Language Credit and Advanced Standing
If you have completed two years of a single foreign language
in high school or your native language is not English, you
have the following options:
a. Request assessment by the College faculty if it is currently
a language taught at NVCC. Such assessment could place you into
levels above the introductory course in the foreign language
sequence. If you are granted advanced placement, additional general
electives may have to be completed to meet the minimum credit
requirements for the degree.
b. Take a CLEP exam if prior education is in a language covered
by CLEP. If you achieve a satisfactory score, you will be awarded
credit for the foreign language that may be used toward completion
of a degree.
c. Request waiver of the foreign language requirement in A.A.
degree, if you are proficient in a foreign language not offered
by NVCC or through CLEP. Proficiency is generally indicated if
you have at least the equivalent of a high school diploma from
an institution where the primary language is other than English.
If the foreign language requirement is waived, additional general
electives must be completed to meet the minimum credit requirements
for the degree. This waiver is accomplished through a substitution/waiver
form generated by your faculty advisor.