Before you register for classes, you must be admitted to the College. Refer to the Schedule of Classes for specific instructions on how and when to register.
Change of Registration
Schedule changes may be made by completing a Registration and Tuition Worksheet and by following the instructions in the Schedule of Classes. Failure to follow this procedure will place your enrollment in jeopardy. Changes are effective at the time they are processed.
1. Adding a Course
You may add a course during registration, add/drop, or during the "schedule adjustment with permission" period with written permission of the faculty member and division dean, according to the dates published in the Schedule of Classes. If you add a course and then before paying your tuition decide not to take it, you must drop the course and process your drop form through the Business Office. Otherwise, you will be charged for the course.
2. Dropping a Course
You may drop a course and receive a refund during the registration or the add/drop period or during the "schedule adjustment with permission" period as published in the Schedule of Classes.
3. Cancellation of a Section or Course by the College
The College may cancel a course or section for any reason. Students enrolled in a canceled course or section will receive a tuition refund unless they transfer to another course carrying the same number of credits.
4. Withdrawal from a Course
You may withdraw from a course within the first 60% of a session without academic penalty, and you will receive a grade of W. You must complete a Course Withdrawal Form (NVCC 125-47) and submit it to the Office of Admissions and Records. Withdrawal after the first 60% of the session will result in a grade of F, except under mitigating circumstances that must be documented on the course withdrawal form, approved by the instructor, and submitted to the Office of Admissions and Records. This documentation will be retained electronically. See "Grading System" in this section for an explanation of grades.
Students Receiving Veterans Benefits. If you have received any veterans benefits, you must also report your withdrawal to the veterans advisor. The Course Withdrawal Form must include your last date of class attendance. Failure to follow established procedures could affect your future ELIgibility for veterans benefits.
Withdrawal Policy for Students with Federal Financial Aid. If you have received federal financial aid (Title IV) funds and have withdrawn from all your courses within the first 60% of your period of enrollment, you are subject to the mandatory refund policy for federal student financial aid. You must complete a Course Withdrawal Form (NVCC 125-47) and submit it to the Admissions and Records Office. You must include your last date of attendance in the course. This withdrawal procedure will be considered an "official" college withdrawal.
If you are a financial aid student who stopped attending all courses and did not complete the "official" withdrawal process, but can produce a reportable last date of class attendance (i.e., last exam, last paper, etc.), you will be given an "unofficial" withdrawal based upon your last reported date of attendance.
If you are a financial aid recipient who stopped attending all your courses and your last date of attendance is unknown, you will have the return of federal refunds calculations based upon the midpoint (50%) of the period of enrollment. If you never attended at least one class of each course, you will have your financial aid recalculated based upon your enrollment level of those courses in which attendance was established. You may be liable for repayment of federal funds.
All verbal withdrawal requests must be made to the Admissions and Records Office to complete the established withdrawal procedures.
Financial aid applicants who withdraw from courses may have difficulty subsequently in achieving the satisfactory academic progress standards required for financial aid (see—Satisfactory Academic Progress—under "Financial Aid Information" in this section). Failure to follow established procedures could affect your future ELIgibility for financial aid benefits.
Specific Course Schedule Changes
The following items describe specific course schedule changes. In some circumstances, you may change courses or sections without additional tuition expense.
1. Regular Course to Developmental Course
In cases where you enroll in an entry-level regular course for which there is a preparatory developmental course, and then have difficulty in keeping up with the regular course work in the first three weeks (21 calendar days) of the course, you may, with the approval of the instructor, initiate a drop, and enroll in a developmental course that is more suited to your capabilities. In making the transfer from the regular course to the developmental course, you will be charged additional tuition on a per hour basis for any additional credit hours. If the exchange results in fewer credit hours, you qualify for a tuition refund only if the transaction occurs during the regular add/drop period for the course being dropped.
2. Developmental Course to Another Developmental Course
You may transfer from one developmental course to another within the same discipline using the add/drop procedure form even though this transaction may occur after the standard add/drop period for the sixteen-week session. In these cases, the three-week (21 calendar days) limit does not apply. No change in tuition occurs if the change from one developmental course to another developmental course occurs within the same discipline and the credit-hour values of the courses remain identical. Any credit hours that are added as a result of this course exchange will result in additional tuition on a per hour basis. If the exchange results in fewer credit hours, you qualify for a tuition refund only if the transaction occurs during the regular add/drop period for the course being dropped.
3. Course Changes
Course changes after the end of the add/drop period require the approvals of the gaining instructor, the gaining division dean, and the provost. There is no refund for courses dropped and tuition is charged for courses added.
4. Course Section Changes
You may request a change from one section to another of the same course and course length within the same semester after the add/drop period for the sixteen-week session if you can justify mitigating circumstances. This justification must be recorded on an add/drop form and approved by the instructors of the sections involved and their respective division deans. If such changes are approved, no additional tuition will be charged.
To change from a campus sixteen-week course to an ELI course after the add/drop period for the sixteen-week session, you must request approval from your campus dean of Student Development or division dean. The dean or division dean will contact ELI to determine course availability. If the change is approved, there is no refund ELIgibility for the ELI course. Changes from a campus to an ELI course will not be made after the halfway point of the semester.
Auditing a Course
You may audit a course and attend without taking examinations. Registrations for audit will be accepted only during the add/drop period each semester, and the approval of the instructor and the division dean is required. The regular tuition rate is charged. Requests for credit enrollment in a class will be given priority over audit enrollment. You may also audit Extended Learning Institute courses.
Audited courses carry no credit and do not count as a part of your course load. If you desire to change your status in a course from audit to credit, you must do so within the add/drop period for the session. Changes from credit to audit must be made by the official last day for students to withdraw from a class without penalty. NVCC form 125-12, Change from Credit to Audit, must be completed and submitted to the Office of Admissions and Records on or before the withdrawal date. After this day, the audit grade X is invalid if you are enrolled for credit.
Contact the Office of Admissions and Records for instructions on auditing a course.
Extended Learning Institute (Distance Learning) Registration
You may register for ELI courses at any time—by mail, by telephone through NOVAnet, or at any campus. Most courses begin when you register. Details are available by calling the Extended Learning Institute at (703) 323-3368. Students new to the College may apply at the same time as they register by mail with ELI. (International students and non-high school graduates must apply and be admitted to NVCC through a campus.) All course changes must be made by the last refund date that appears on your ELI syllabus. When registering for sequential courses, e.g., ENG 111 and ENG 112, sign up for only one course at a time. If you failed an ELI course, you may not re-enroll in the same section without permission of the instructor. To take 12 or more credits simultaneously through ELI, you must obtain permission from the director of the Extended Learning Institute. Call (703) 323-3368 or visit ELI’s Web site at http://ELI.nvcc.edu/
Senior Citizens Enrollment
The Virginia Senior Citizens Higher Education Act of 1974 and amendments give senior citizens certain rights. To claim senior citizen benefits, a senior citizen must before the beginning of the semester in which he/she claims entitlement (1) have reached the age of sixty years and (2) have had legal domicile in Virginia for one year.
A senior citizen is entitled to register for and pay no tuition on a space-available basis for the following courses, as specified:
1. Credit courses—ELIgible if taxable income has not exceeded $15,000 for the preceding year in which enrollment is sought.
2. Credit courses for audit (receive no credit)—ELIgible regardless of income.
3. Non-credit courses—ELIgible regardless of income.
To register for credit courses go to the Admissions and Records Office at the campus most convenient to you. To register for non-credit courses go to the Continuing Education and Workforce Development Office at the campus where the course is being offered.
- Tuition-paying students are accommodated in courses before senior citizens participating in this program are enrolled.
- Participants in this program may register only at the start of the add/drop period, after tuition-paying students have registered. However, if you have completed seventy-five percent of your degree requirements, you may register at the same time as tuition-paying students.
- Senior citizens shall pay no tuition or fees for courses offered for academic credit or for courses not offered for academic credit, except fees established for the purpose of paying for course materials, such as laboratory fees.
- The College reserves the right to cancel any class.
- Audit and non-credit enrollment is limited to three courses in one term.
- Senior citizens may register for ELI courses at any time if there is available space.
Last revised: Wednesday, Aug-20-2003 12:36
Comments to: Programming Support Services